COMPREHENSIVE MAINTENANCE PLAN FOR EDUCATIONAL FACILITIES Table of Contents I. EXECUTIVE SUMMARY ............................................................................................................................... 1 I.A. The Challenge ..................................................................................................................................... 1 I.B. Near-Term Focus and Recent Achievement ....................................................................................... 3 I.C. Long-Term Focus and Strategic Shift .................................................................................................. 5 II. STRATEGIC INTENT AND PRIMARY OBJECTIVES ........................................................................................ 9 II.A. Transform Long-Term Capital Strategy .............................................................................................. 9 II.A.1. State Initiatives Driving a Change in Strategy ............................................................................. 9 II.A.2. FCPS Circumstances Driving a Change in Strategy .................................................................... 10 II.A.3. FCPS Maintenance Department Perspective on a Revised Capital Strategy ............................ 10 II.B. Alignment with State Directives and Guidance ............................................................................... 21 II.B.1. Regulatory CMP Requirements ................................................................................................. 21 II.B.2. Procedural CMP Requirements ................................................................................................. 22 II.C. Staff Development and Career Progression .................................................................................... 24 II.C.1. Quarterly Professional Development ....................................................................................... 24 II.C.2. Foundations in Leadership ........................................................................................................ 25 II.C.3. Career Progression .................................................................................................................... 26 II.C.4. Certifications ............................................................................................................................. 27 II.C.5. Paying It Forward and Student Interns ..................................................................................... 27 II.C.6. Apprentice Program .................................................................................................................. 28 III. FACILITY PORTFOLIO COMPENDIUM ..................................................................................................... 29 III.A. Facility Quantity and Cumulative Area ........................................................................................... 29 III.B. Facility Additions and Renovations ................................................................................................. 30 III.C. Open Space Schools ........................................................................................................................ 31 III.D. Facility Age ...................................................................................................................................... 32 III.D.1. Facility Age for the FCPS Portfolio - ......................................................................................... 32 III.D.2. Placing FCPS Facility Age into a State-Wide Context - ............................................................. 33 III.E. Facility Condition ............................................................................................................................. 34 III.E.1. Maryland Condition Index ........................................................................................................ 35 III.E.2. FCPS Maintenance Facility Condition Index ............................................................................. 36 III.F. Composite Perspective (Facility Age and Facility Condition) .......................................................... 41 III.G. Impact on Student Achievement .................................................................................................... 42 III.H. Portfolio Recommendations ........................................................................................................... 43 IV. Maintenance and Operations Organization .......................................................................................... 45 IV.1. Personnel Organization .................................................................................................................. 45 IV.1.A. Building Maintenance Branch ................................................................................................. 45 IV.1.B. Maintenance Projects and Grounds ........................................................................................ 47 IV.1.C. Custodial Services .................................................................................................................... 47 IV.1.D. Environmental Compliance and Occupational Health ............................................................ 48 IV.1.E. Utilities and Solid Waste Management ................................................................................... 48 IV.2. Personnel Deployment ................................................................................................................... 48 V. Maintenance and Operations Funding ................................................................................................... 49 V.1. Facilities Operations and Maintenance ....................................................................................... 49 V.2. Custodial Services ........................................................................................................................ 50 V.3. Energy Management and Recycling ............................................................................................ 51 VI. Maintenance and Operations Work Processing .................................................................................... 51 VII. Maintenance and Operations Procedures ............................................................................................ 52 VII.1. Planned Maintenance .................................................................................................................... 52 Predictive Maintenance ...................................................................................................................... 52 Preventive Maintenance ..................................................................................................................... 53 Inspection ............................................................................................................................................ 53 Corrective Maintenance ..................................................................................................................... 54 VII.2. Unplanned Maintenance ............................................................................................................... 54 Emergency Response .......................................................................................................................... 54 Routine Repair .................................................................................................................................... 55 Customer Service Requests ................................................................................................................. 55 VII.3. Renovation and Upgrade ............................................................................................................... 56 VIII. Awards ................................................................................................................................................. 57 APPENDIX A – MAINTENANCE COST BY SCHOOL........................................................................................ 59 APPENDIX B – ADMINISTRATIVE/SUPPORT BUILDINGS.............................................................................. 63 APPENDIX C – ADDITION AND RENOVATION .............................................................................................. 64 APPENDIX D – BUILDING AGE ANALYSIS ..................................................................................................... 65 APPENDIX E – FACILITY CONDITION INDEX ................................................................................................. 67 APPENDIX F – SCHOOL FACILITY CONDITIONS AND STUDENT ACHIEVEMENT .......................................... 68 APPENDIX G – BUILDING SYSTEM EXPECTED LIFESPAN ............................................................................. 70 School Building Acronyms ........................................................................................................................... 72 BOARD OF EDUCATION OF FREDERICK COUNTY Brad Young, President Jay Mason, Vice President Liz Barrett, Board Member Michael Bunitsky, Board Member Rae Gallagher, Board Member Lois Jarman, Board Member Karen Yoho, Board Member Mia Martinez, Student Board Member SUPERINTENDENT OF SCHOOLS Dr. Theresa R. Alban DIVISION OF OPERATIONS Paul Lebo, Chief Operating Officer Robert Wilkinson, Director of Maintenance and Operations Curtis Orndorff,