CALNE WITHOUT PARISH COUNCIL Minutes of Parish Council Meeting 2nd April 2012 Present: R Aylen, S Baker, P Bamfield, N Cole, R French, R Hislop, E Jones(Chairman), A Johnstone, Lord Lansdowne, M Maddicks, B Miller, K Morley, B Satchell. G Turner(Clerk), B Vines Apologies: C Bell, J Cook, C Crisp(Unitary) 1 Councillor Vacancies Kevin Last and Kate Morley were presented for co option. No nominations were received for Kevin Last. Kate Morley was proposed by Councillor Vines, seconded by Councillor Bamfield, agreed by majority decision, co opted as councillor for East ward. 2 Public Speaking There was no statements or questions from the public. 3 Chairman Announcements There were no announcements. 4 Minutes of Previous Meetings Minutes of meeting 5th March were agreed unanimously as a true record and signed by the chairman. There were no matters arising. 5 Actions Brought Forward 1 Derry Hill Tree Planting Wiltshire Council requested for section 96 to be progressed. W Council 2 A4 Speed Measures Councillor Aylen advised that all monies had been received and gates were ordered. 3 Community Speed Watch Clerk Six people needed for training to commence; three volunteer names received. Resources required for Sandy Lane CSW. It was agreed council should ascertain if three volunteers were sufficient for training, due to the difficulty in finding six volunteers. 4 Derry Hill Pathway Survey Report sent to Wiltshire Council, receipt confirmed. 5 Bay Tree Cottage Work had commenced, it is understood thatching is to start in the next 2/3 months. 6 Lower Compton Address Wiltshire Council advised on address concerns. 7 Planning Responses Provided to Wiltshire council. 6 Accounts It was resolved to accept invoices for payment. Derry Hill Safety Association Donation 520 625.00 It was resolved to accept the monthly balance / expenditure statement. 7 Planning 12/00588/WCM Clerk Lord Lansdowne was unclear on the detail of this application and why it was indicated as void. Seek clarification on void status and if still active the detail of the application. 12/00055/S73 Councillor Maddicks queried the permission status of this application. It was agreed the permission was for a temporary permission extension. 12/00596/LBC & 12/00380/LBC Queries were raised on which ward this property was in. Clerk confirmed it was West Ward. 12/00699/FUL Clerk Councillor Baker raised concerns with this application. Middle ward had no problem with the building but considered it should be landscaped. Middle ward to provide details, advise Planning. Broads Green Barn 08/02044/FUL Clerk Councillor Johnstone spoke on behalf of Middle ward with regard to usage of the barn and apparent contravening of conditions 3 and 6 on the planning approval. It was agreed that details should be provided to the enforcement officer at Wiltshire Council. 8 Neighbourhood Planning Councillor Aylen presented background on Neighbourhood Planning. Councillor Jones asked if this council should be doing anything on this subject at this time. It was felt that council should be represented on Calne Council discussions. It was agreed unanimously that Councillor Aylen should contact Linda Roberts in order to Aylen arrange for council to be represented on Calne Council committees on this subject. Councillor Jones thanked Councillor Aylen on behalf of council for his time in understanding this subject and for his presentation. 9 Polling Districts/Places There were no observations or updates to be sent to Wiltshire Council for the Review of Polling Districts and Polling Places. 10 Other Business Councillor Miller updated council on NAAFI Hall progress and their hope to organise a Jubilee celebration. Councillor Hislop raised concerns with the verge condition and current addition of soil to the Clerk road from the A4 to Calstone. It was agreed to arrange an on site meeting with Martin Cook Wiltshire Council to consider and agree way forward. Meeting closed 20.38 CALNE WITHOUT PARISH COUNCIL Minutes of Parish Council Meeting 14th May 2012 Present: R Aylen, S Baker, P Bamfield, C Bell, R French, R Hislop, E Jones(Chairman) A Johnstone, Lord Lansdowne, M Maddicks, B Miller, K Morley, B Satchell, G Turner(Clerk), B Vines 1 Apologies: N Cole, J Cook, C Crisp(Unitary), B Satchell 2 AGM Councillor Jones sought nominations for Chairman. Councillor Jones nominated by Councillor Vines, seconded by Lord Lansdowne, agreed unanimously, Councillor Jones elected Chairman. Councillor Jones sought nominations for Vice Chairman. Councillor Miller nominated by Councillor Johnstone, seconded by Councillor Aylen, agreed unanimously, Councillor Miller elected Vice Chairman. 3 Public Speaking Mr Brown distributed photos and advised council on community concerns with the roads and verges in Stockley; detailing problems with sillage spreaders and actions taken. Mr Brown asked on Councillor complaints process, Councillor Jones advised issues should be raised with standards authority but hoped they would be first raised with this council. Ms Krebs advised her thoughts on problems with the overall state of Stockley, photos and residents letter distributed to council, highlighting, spillage, reckless driving, damage to verges and property and parked vehicles. Ms Krebs also complained that the latest minutes were not on the website. Councillor Jones explained due process for council minute agreement, before publication. 4 Chairman Announcements Councillor Jones updated council on CATG plans for C15 Lower Compton and C113 Ratford/East Tytherton. 5 Minutes of Previous Meetings Minutes of meeting 2nd April were agreed unanimously as a true record and signed by the chairman. There were no matters arising. 6 Actions Brought Forward 1 Derry Hill Tree Planting Issues had been identified by Derry Hill Management Company and council insurers with proposed DerryHill Wiltshire Council section 96 agreement. Awaiting decision on progress from Derry Hill Mngmnt Management Company. Co 2 Community Speed Watch Training organised in May. 3 12/00588/WCM Wiltshire Council confirmed application had been withdrawn. 4 12/00699/FUL Middle Ward councillors had provided response, which had been forwarded to Wiltshire Council. 5 Broads Green Barn After investigation by Middle Ward councillors, it had been agreed no further action necessary. 6 Neighbourhood Planning Councillor Jones updated council that councillor Aylen had been co opted as Calne Without Clerk representative on Calne Town Council Strategic Town Plan Working Group (STPWG). Councillor Aylen advised council that consultants had been told to comeback with revised recommendations. Councillor Jones proposed that this council work with Calne Town Council STPWG through Councillor Aylen in the development of a joint Neighbourhood Plan. Council agreed unanimously, advise Calne Town Council STPWG. 7 Calstone Roads Councillor Hislop advised that following Wiltshire Council reports, chippings had not been added to Clerk the holes prior to resurfacing. Arrange meeting with Wiltshire Council Highways, Councillors Hislop and Morley to resolve problems. 7 Accounts It was resolved to accept invoices for payment. Lansdowne Hall Hall Rental 521 125.60 Came & Company Insurance 522 590.86 Derry Hill Fete Parish Plan 523 35.00 It was resolved to accept the monthly balance / expenditure statement. It was agreed to accept the Annual Audit return/reports, Accounting and Governance statement signed as approval by the Chairman. 8 Planning 12/00922/FUL - Change of use of paddock to domestic curtilage Discussion raised on the effect of covenants, it was agreed they would have no effect with this planning application. No further action. 11/02920/WCM - Lower Compton Waste Facility Lord Lansdowne was concerned that no further updates had been received from Wiltshire Council. Clerk Determine position with response to Wiltshire Council letter to developers and advise council. 12/00606/WCM - Installation of four vessels, fencing and road extension Lord Lansdowne raised query that this application, which appeared similar to a recent withdrawn Miller application. His concerns were with the proposed road extension. Councillor Miller would check the application again to ensure no problems with road extension. 9 Highways Councillor Jones updated council on CATG recommendation requiring approval by Calne Area Board, for improvement scheme at the junction of Sandy/Back Lane. Councillor Jones considered that with the number of calls on the small pool of money available and that council should show support by donating to this improvement. Lord Lansdowne considered this was a reasonable investment and should be progressed, council agreed unanimously to donate £1K to the cost of the installation. (Highways Act 1980). Confirm decision to Christine Crisp (Chair Calne Area Board) and Jane Vaughan (Community Area Manager Calne). 10 Stockley It was agreed by Council that discussion should take place on the issues highlighted during public Clerk speaking. Lord Lansdowne stated he understood the Stockley problem but this council are not responsible for traffic and highway issues, which should be raised with Wiltshire Council Highways. As the spillage problem appeared under control, it was agreed unanimously council should advise Wiltshire Council Highways seeking their views on solutions. Copy letter to Mr Brown and Ms Krebs. Councillor Bell offered to explain the minutes process to Ms Krebs. Bell Councillor Johnstone recommended, agreed unanimously that information should be added to Clerk each notice board on how meeting minutes can be