City of Woodstock Office of the City Manager Phone (815) 338-4301 • Fax (815) 334-2269 [email protected] www.woodstockil.gov 121 W. Calhoun Street Roscoe C. Stelford III Woodstock, Illinois 60098 City Manager WOODSTOCK CITY COUNCIL City Council Chambers April 17, 2018 7:00 p.m. Individuals Wishing to Address the City Council Are Invited to Come Forward to the Podium and Be Recognized by the Mayor; Provide their Name and Address for Purposes of the Record, if willing to do so; and Make Whatever Appropriate Comments They Would Like. The complete City Council packet is available at the Woodstock City Hall, viewed online at the Woodstock Public Library, and via the City Council link on the City’s website, www.woodstockil.gov. For further information, please contact the Office of the City Manager at 815-338-4301 or [email protected]. The proceedings of the City Council meeting are live streamed on the City of Woodstock’s website, www.woodstockil.gov. Recordings can be viewed, after the meeting date, on the website. I. CALL TO ORDER II. ROLL CALL: III. FLOOR DISCUSSION Anyone wishing to address the Council on an item not already on the agenda may do so at this time. A. Public Comments B. Council Comments IV. CONSENT AGENDA: (NOTE: Items under the consent calendar are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless: 1) a Council Member requests that an item be removed from the calendar for separate action, or 2) a citizen requests an item be removed and this request is, in turn, proposed by a member of the City Council for separate action). Woodstock City Council April 17, 2018 Page 2 A. MINUTES OF PREVIOUS MEETINGS: April 3, 2018 City Council Minutes April 3, 2018 City Council Executive Session Minutes April 5, 2018 City Council Budget Workshop Minutes B. WARRANTS: #3804 #3805 C. MINUTES AND REPORTS: Transportation Commission Minutes February 2018 Old Courthouse Advisory Commission Minutes March 2018 Human Resources Report March 2018 Opera House Advisory Commission Yearly Report March 2018 Public Works Report March 2018 Recreation Department Report March 2018 D. MANAGER'S REPORT NO. 110: 1. Ordinance - Class KK Liquor License – Chamber of Commerce (110a) Approval of an Ordinance Amending Section 3.3.6, Classification of Licenses: Number and Fees, of Chapter 3, Title 3, Liquor Control, of the Woodstock City Code, modifying the parameters of the KK Liquor License Classification. DOC. 1 2. Ordinance – Approval of FY18/19 Budget (110b) Approval of an Ordinance Adopting the City of Woodstock, McHenry County, Illinois, Annual Budget for Fiscal Year 2018 – 2019. DOC. 2 3. Ordinance – Updated Water/ Sewer Rates (110c) Adoption of an Ordinance amending Title 6, Chapter 4 of the City Code pertaining to water and sewer rates. DOC. 3 4. Approval of FY18/19 Positions & Salary Ranges (110d) Approval of the City of Woodstock’s General Salary Range Table and the Schedule of Authorized Positions for FY18/19. DOC. 4 5. Award of Contract – Professional Services for Old Courthouse Repairs (110e) Authorization for the City Manager to execute a contract with Gary W. Anderson Architects to provide architectural services for bidding and construction of exterior improvements of the main entry, ground floor openings, and downspout replacement at the Old McHenry County Courthouse for an anticipated cost of $6,875. DOC. 5 6. Ordinance - Special Use Permit - 722 E. Calhoun Street (110f) Approval of an Ordinance Approving a Special Use Permit to allow a Residential Unit Above a Commercial Use at 722 E. Calhoun Street. DOC. 6 7. Award Contract - Sidewalk Removal & Replacement (110g) Approval of a contract for the removal and replacement of sidewalk and the installation of ADA panels in 2018 at the unit prices as submitted and based upon quantities estimated by the City of Woodstock to Globe Construction for a total contract amount not-to-exceed $45,000. Woodstock City Council April 17, 2018 Page 3 8. Award of Contract– Renewal of HVAC Preventive Maintenance Agreement (110h) Award of a one year contract for the City’s 2018 HVAC Preventative Maintenance Program to Geostar Mechanical, Inc., Rockford, IL. at the year two unit prices bid in 2017. 9. Ordinance - Approval of Dump Truck Purchase (110 i) a) Authorization to purchase a replacement dump truck and equipment utilizing the National Joint Powers Alliance Joint Purchasing Program, Bid Number 081716- PMC from JX Enterprises Peterbilt, Rockford, IL, upfit by Bonnell Industries, Dixon, IL for a delivered unit price of $184,625, and b) Approval of an Ordinance Authorizing The Sale Of Personal Property Owned By The City Of Woodstock, designating the 2003 International 7400 as surplus property and authorizing and directing the City Manager to dispose of said property as allowed by law, including but not limited to sale to the highest bidder on www.GovDeals.com, recycling, donation, and/or disposal. DOC. 7 10. Waiver of Competitive Bids and Award of Bid for Pavement Skip Patching Program (110j) a) Approval of a waiver of competitive bids for Pavement Skip Patching, and b) Authorize an award of contract for skip patching based upon the 2017 joint bid pavement patching specifications and unit cost of $25.50 yd2 for Class D three- inch pavement patches to J.A. Johnson Paving Company for an amount not-to- exceed $110,000. 11. Resolution - Change Order #1 – Dean Street Culvert Maintenance (110k) Approval of a Resolution for a Change Order to Repair the culvert beneath Dean Street @ U.S. Rt. 14 increasing the contract amount by $4,140 and resulting in a revised total contract amount of $51,090 to Spectrum Contracting. DOC. 8 12. Waiver of Competitive Bids and Award of Bid – 435 E Lake Street (110l) a) Approval of a waiver of competitive bids for demolition of 435 E. Lake Street, and b) Authorize an award of contract to the lowest qualified quote. V. DISCUSSION ITEMS: A. Impact Fees VII. FUTURE AGENDA ITEMS VIII. ADJOURN NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional reasonable accommodations are needed, please call the City Manager’s Office at 815/338-4301 at least 72 hours prior to any meeting so that accommodations can be made. MINUTES WOODSTOCK CITY COUNCIL City Council Chambers April 3, 2018 A regular meeting of the Woodstock City Council was called to order at 7:00 PM by Mayor Brian Sager on Tuesday, April 3, 2018, in the Council Chambers at Woodstock City Hall. Mayor Sager welcomed those present and explained the consent calendar process and invited public participation. City Clerk Smiley confirmed the agenda before the Council was a true and correct copy of the published agenda. A roll call was taken. COUNCIL MEMBERS PRESENT: Maureen Larson, Daniel Hart, Jim Prindiville, Mark Saladin, Gordon Tebo, Michael Turner, and Mayor Brian Sager. COUNCIL MEMBERS ABSENT: None STAFF PRESENT: City Manager Roscoe Stelford, City Attorney Ruth Schlossberg, Assistant City Manager/Finance Director Paul Christensen, Public Works Director Jeff Van Landuyt, Economic Development Director Garrett Anderson, Building and Zoning Director Joe Napolitano, Chief John Lieb, Human Resources Director Debbie Schober, Library Director Nick Weber, IT Director Dan McElmeel, City Planner Nancy Baker, Librarian Pam Moorhouse, Librarian Martha Hansen, Interim Opera House Director Daniel Campbell, and Grants/Communications Manager Terry Willcockson. OTHERS PRESENT: Friends of the Old Courthouse Board Member Susan Stelford, Old Courthouse and Sheriff’s House Advisory Commission Member Wendy Piersall, members of the Library Board, and City Clerk Cindy Smiley. III. FLOOR DISCUSSION A. Proclamations National Public Library Week Mayor Sager stated the City is pleased to recognize National Public Library Week and the Woodstock Public Library this evening. Without objection, the City Council approved and adopted a proclamation entitled Proclamation – National Public Library Week. Mayor Sager invited Library Director Nick Weber, Librarians Pam Moorhouse and Martha Hansen, and members of the Library Board forward. He read the proclamation and presented it to Mr. Weber, expressing the City’s gratitude to Library staff and volunteers. He noted the many . Woodstock City Council 04/03/18 services provided by the Public Library, noting its importance to the quality of life in Woodstock. B. Public Hearing – FY2018/2019 Budget Mayor Sager stated this Public Hearing provides an opportunity for the public to comment on the proposed budget for the fiscal year which will begin May 1. Mayor Sager opened the Public Hearing at 7:10 PM and invited public comment. Mayor Sager noted on Thursday at 1:00 PM the City Council will hold a Special Workshop to review and discuss the Budget and invited the public to attend. There were no comments or questions forthcoming from the Public. Motion by M. Turner, second by M. Saladin, to close the Public Hearing. A roll call vote was taken. Ayes: D. Hart, M. Larson, J. Prindiville, M. Saladin, G. Tebo, M. Turner, and Mayor Sager. Nays: none. Abstentions: none. Absentees: none. Motion carried. The Public Hearing on the FY2018/2019 Budget was closed at 7:12 PM. C. Public Comment There were no comments forthcoming from the Public. D. Council Comment There were no comments forthcoming from the City Council. IV. CONSENT AGENDA Motion by M. Saladin, second by M. Larson, to approve the Consent Agenda, consisting of items A through C and D-4 through D-6. The following items were removed from the Consent Agenda at the request of a Councilmember: Item D-1 – Ordinance – Class D Liquor License – Double Yolk Café by Councilman D.