Township of Frontenac Islands Council Meeting Monday, July 13, 2020 – 6:30 p.m. Wolfe Island Council Chambers AGENDA Page 1 Call to Order 2 Adoption of Agenda 3 - 4 a) July 13th, 2020 Council Agenda 3 Motions Before Council 5 - 9 a) Motions for Consideration July 13th, 2020 4 Declaration of Pecuniary Interest and General Nature Thereof 5 Adoption of Minutes 10 - 15 a) Regular Council Minutes June 8th, 2020 6 Planning Zoom Meeting 6:00 pm. https://frontenacislands.ca/township/building- planning/ 7 By-laws 16 - 18 a) By-law 2020-17 Permanently Close and Declare Surplus part of an unopened road allowance 19 - 30 b) Staff Report Site Alteration By-law 8 Delegations 9 Presentations 31 - 53 a) Wolfe Island Waste Transfer Site Report 10 Staff Reports Public Works Manager Dillabough 54 - 62 a) Actions Pending Wolfe Island & Howe Island Page 63 - 68 b) Update Howe Island Lead Hand Position and North Shore Capital Works 69 - 70 c) Howe Island Ferries Touchless Payment Fire and Rescue 71 - 73 a) Relocation of Fire Pump due to Decommissioning of Old Fire Hall 74 b) Parking at Entrance to Baseline Rd. Howe Island C.A.O./Clerk Plumley 75 - 76 a) Actions Pending 77 b) Priority Boarding Agricultural Vehicles 78 c) Resolution on Full Transition Producer Responsibility 11 Financial Report Deputy Treasurer/Deputy Clerk Scott Kerr 79 - 80 a) Wolfe Island Summary Overview June 30th, 2020 81 - 82 b) Howe Island Summary Overview June 30th, 2020 83 c) Capital Expenses to June 30th, 2020 84 - 85 d) General Summary Overview June 30th, 2020 12 Committee Meeting Minutes 13 Action Items 86 a) Request Kirsten Goldie & Chad Hulton Eastern Ontario Western Gaming Association 14 Information Items 87 - 89 a) Ministry of Municipal Affairs and Housing correspondence Economic Recovery Act 2020 15 Statement by Members 16 Confirmatory By-law 90 - 91 a) 17 Adjournment Page 2 of 91 AGENDA ITEM #a) TOWNSHIP OF FRONTENAC ISLANDS AGENDA Monday July 13th, 2020 6:30 p.m. Wolfe Island Community Hall Please note, the meeting can be accessed via conference call by using the number below; 1-855-453-6962 Conference Number 9362816# 1. Call to Order 2. Adoption of Agenda 3. Declaration of Pecuniary Interest and the General Nature Thereof 4. Motions Before Council 5. Adoption of Minutes: a) Regular Council June 8th, 2020 6. Planning: Zoom Meeting 6:00 pm. https://frontenacislands.ca/township/building-planning/ 7. By-laws: a) By-law 2020 -17 Permanently Close Unopened Road Allowance/Dowling b) By-law 2020- 18 Draft Site Alteration By-law 8. Delegations: none 9. Presentations: Malroz Engineering Wolfe Island Transfer Site 10. Staff Reports: Public Works Manager Dillabough a) Actions Pending b) Howe Island Lead Hand Position & North Shore Capital Works c) Touchless Payment Option Howe Island Ferries Wolfe Island Fire & Rescue/Public Works Manager Dillabough July 13th, 2020 Council Agenda Page 3 of 91 AGENDA ITEM #a) d) Relocation of Fire Pump due to decommissioning of Old Fire Hall Howe Island Fire and Rescue Chief Quinn e) Parking at entrance to Baseline Trail/Howe Island C.A.O./Clerk Plumley f) Actions Pending g) Priority Boarding Agricultural Vehicles h) Transition to Full Producer Responsibility 11. Financial Report Deputy Clerk/Deputy Treasurer Kerr Budget to Actual Variance Report 12. Committee Meeting Minutes: none 13. Action Items: Kristen Goldie & Chad Hulton Priority boarding Eastern Ontario Western Gaming Association 14. Information Items: Ministry of Municipal Affairs and Housing COVID19 Economic Recovery Act 2020 15. Statements by Members 16. Closed Session as per 239 (2) Exceptions (c) a proposed or pending acquisition or disposition of land by the municipality or local board. 17. Resume Open Session 18. By-law 2020 – 19 To Confirm the Proceedings of Council 19. Motion to Adjourn July 13th, 2020 Council Agenda Page 4 of 91 AGENDA ITEM #a) 1. Call to Order ---------- 2. THAT the Agenda for July 13th, 2020 be approved. ---------- 3. Disclosure of a Declaration of Pecuniary Interest or the General Nature Thereof was called for. ---------- 4. THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the Motions Before Council Report. ---------- 5. THAT the Council of the Corporation of the Township of Frontenac Islands approve the minutes of the; Regular Council Meeting June 8th, 2020 ---------- 6. Planning: Zoom Meeting 6:00 pm. https://frontenacislands.ca/township/building-planning/ Application for Minor Variance (A-03-20-W) 6396 Road 96 Wolfe Island/Hughes Tomaschoff ---------- 7. Delegations: none ---------- 8. Presentations: THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the Presentation made by Malroz Engineering concerning the 2019 Wolfe Island Waste Transfer Site. ---------- By-laws: 9. THAT the Council of the Corporation of the Township of Frontenac Islands give First, Second, a) Third and Final Reading to By-law 2020 – 17 Being a By-law to Permanently Close and Declare Surplus part of an unopened Road Allowance identified as; all those portions of the road allowance between Lots 10 and 11, North Range, being Parts 1 and 2, 13R-22238, Geographic Township of Howe Island, now in the Township of Frontenac Islands, being part of PIN 36311-0097 (LT). ---------- b) THAT the Council of the Corporation of the Township of Frontenac Islands receive for consideration draft By-Law give 2020 – 18 Being a By-law to Regulate Site Alteration. ---------- 10. Staff Reports: a) THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the “Public Works Manager Actions Pending Reports” for Wolfe Island and Howe Island. ---------- b) THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the report concerning Howe Island Lead Hand Position and North Shore Capital Motions for Consideration July 13th, 2020 Page 5 of 91 AGENDA ITEM #a) Works; AND FURTHER THAT the Manager of Public Works being given direction to; Options for consideration: a) Repost the position back onto the Association of Ontario Road Supervisors, Ontario Municipal Jobs and Municipal World for another three weeks and proceed with the following budgeted work. Or b) Cancel the posting for the Lead Hand and Reallocate the budgeted funds of $ 330,000.00 to Re-Construct North Shore Road and complete the following; Double Surface Treat the following: I. Resurface North Shore Road from Civic Number 125 to Nakomis entrance app. (4150 meters x $ 53000.00 per kilometer) estimate $ 249,000.00 plus tax. II. Spithead Road Circle estimate $ 60,000.00 plus tax. ---------- c) THAT the Council of the Corporation of the Township of Frontenac Islands authorize the implementation of a touchless payment option for the Howe Island Ferry; AND FURTHER THAT STAFF be authorized to execute an agreement with Honk Mobile Inc. to process payments for the Howe Island Ferry at an ongoing cost of $25 per unit per month plus transaction fees. d) THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the report concerning the Relocation of Fire Pump due to Decommissioning of Old Fire Hall; AND FURTHER THAT Fire Chief Hawkins be given direction to move the Emergency Fire Pump to a location on Road 96 west of the Village of Marysville on Township property on the north of the Road allowance. ---------- e) THAT the Council of the Corporation of the Township of Frontenac Islands designate the location directly at the entrance of the trail on Howe Island as a “No Parking Zone” with the proper signage to this effect to ensure for open access for emergency services should there be an emergency on the trail; AND FURTHER THAT and that all users of the trail be encouraged to park in the designated parking lot. ---------- f) THAT the Council of the Corporation of the Township of Frontenac Islands receive for information the Actions Pending Report prepared by C.A.O./Clerk Plumley. ---------- g) THAT the Council of the Corporation of the Township of Frontenac Islands requests priority be granted for one single truck carrying agricultural crops per sailing, providing it arrives at least 20 Motions for Consideration July 13th, 2020 Page 6 of 91 AGENDA ITEM #a) minutes prior to the scheduled ferry trip and is waiting in the designated zone, on any daily ride with the exception of the following sailing times. Priority Boarding Restrictions Departing from Kingston Departing from Wolfe Island 3:00 PM 5:30 AM 4:00 PM 6:30 AM 5:00 PM 7:30 AM 6:00 PM 8:30 AM *7:00 PM *Until after Thanksgiving AND FURTHER THAT additional trucks be allowed to join the queue on a first come-first loaded basis as is standard for ferry boarding. AND FURTHER THAT this accommodation be granted based upon the needs of the farming community. ---------- h) THAT the Township of Frontenac Islands would like the opportunity to take part in new program to transition to full producer responsibility which is at present not available to Municipalities of under 5,000. It is our hope that smaller municipalities such as ours will be allowed to participate in the new Full Producer Responsibility Initiative; WHEREAS the amount of single-use plastics leaking into our lakes, rivers, waterways is a growing area of public concern; WHEREAS reducing the waste we generate and reincorporating valuable resources from our waste stream into new goods can reduce GHGs significantly; WHEREAS the transition to full producer responsibility for packaging, paper and paper products is a critical to reducing waste, improving