BETTER TOGETHER GAMES DATES: Region Date Venue Eden/Central Karoo 02 October De Jager Sport 2015 Complex, Oudtshoorn West Coast 09 October Vredenburg Sport 2015 Complex Cape 16 October Boland Park, Worcester Winelands/Overberg 2015 Cape Metropole 23 October Stellenbosch University, 2015 Stellenbosch PROGRAMME: 08:30 – Team Assembly 09:00 – Formalities and Speeches 09:15 – Grand March 09:30 – Start of the Fun Run/Fun Walk/Cycle 10:15 – Games begin 15:00 – Games finish 15:15 – Presentation of Trophies and Vote of Appreciation 15:30 – Departure TABLE OF CONTENTS: Foreword ............................................................................................................ 1 Purpose of Document ...................................................................................... 2 Administration ................................................................................................... 2 Organisation of the Sports Days ..................................................................... 3 Ceremonies ....................................................................................................... 4 Nerve centre ..................................................................................................... 4 Catering ............................................................................................................. 4 Accreditation .................................................................................................... 4 Medical .............................................................................................................. 4 Protocol .............................................................................................................. 5 Equipment ......................................................................................................... 5 Facilities .............................................................................................................. 5 Honoraria ........................................................................................................... 6 Fixtures ................................................................................................................ 6 Rules and playing conditions .......................................................................... 6 Sporting Codes ................................................................................................. 6 Eligibility of athletes .......................................................................................... 7 Protests, misconduct and enquiries ............................................................... 7 Prizes and awards ............................................................................................. 8 Accreditation .................................................................................................... 9 Fun walk and Fun run ....................................................................................... 9 Games Rules: ................................................................................................... 10 Athletics................................................................................................. 10 Boccia ................................................................................................... 14 Chess ..................................................................................................... 16 Cycling .................................................................................................. 19 Dance Sport ......................................................................................... 22 Darts ....................................................................................................... 24 Dominoes .............................................................................................. 26 Golf ........................................................................................................ 27 Indigenous Games .............................................................................. 30 Klawerjas ............................................................................................... 34 Mini – Cricket ........................................................................................ 37 Mini - Football ....................................................................................... 39 Netball ................................................................................................... 41 Eight ball Pool ....................................................................................... 43 Table Tennis .......................................................................................... 45 Tennis .................................................................................................... 47 Touch Rugby ........................................................................................ 48 Tug of War ............................................................................................. 51 Volleyball .............................................................................................. 53 FOREWORD Welcome to the 2015 edition of the Better Together Games (formerly called “Provincial Sport Days”) which have been hosted in the Western Cape since 1998. This has, over the years, engendered a spirit of healthy competition in the public service. The 2015 Better Together Games will see competition in 20 codes of sport and recreation. This is expected to contribute to building the Western Cape Government’s capacity to ensure effective and efficient service delivery by enhancing the lives of public officials and promoting their well-being. Partnerships forged with Old Mutual, Nedbank and Peninsula Beverages for these Games bodes well for the future. We applaud our sponsors for contributing towards a common goal and empowering others. Congratulations to the Inter-Departmental Local Organising Committee of the Games for making this event possible. We have no doubt that the outcome will be an enhanced sense of us being “Better Together”. Let us conduct these games in the spirit of fair play, fun and camaraderie. LET THE GAMES BEGIN! 1 1. Purpose of the document The purpose of the document is to serve as baseline for the mode, format and playing conditions regarding the inter- departmental sports days which will take place on an annual basis. The sports days are held to build social inclusiveness between and amongst all spheres of government. Government is proud to present this document, which will guide the preparation, administration, management and control of the technical side of the sports days. 2. Administration and management The key performance areas for the sports days will be to: Liaise with participants. Define responsibilities to all stakeholders. Allocate responsibilities to all stakeholders. Set deadlines for performance of responsibilities by stakeholders. Ensure registration of teams of participants. Ensure availability of the codes of conduct for all participating codes of sport. Prepare an information booklet for the sports days. Hold regular meetings with co-ordinators and stakeholders to ensure that the sports days are run efficiently. 2 Keep proper records and handle correspondence pertaining to the sports days. Identify tasks that need specialist attention and recommend outsourcing of such tasks e.g. marketing, medical. Prepare for and co-ordinate daily events for the duration of the sports days. Prepare map and signage to competition venues during the sports days. Take team photos of all participating teams in all participating codes of sport. Arrange briefing and updating sessions with officials of the participating teams e.g. team managers. Ensure that there is a letterhead and emblem for the sports days. Compile a list emergency numbers. Arrange meeting rooms during the sports days. Design and produce proper results/team sheets. Co-ordinate volunteers. 3. Organisation of the sports days The Department of Cultural Affairs and Sport is the custodian of the sports days. The committee shall consist of representatives of various provincial, national and local governments departments. 3 4. Ceremonies An opening and closing ceremony shall be organised for the sports days. Victory ceremonies will be held at the respective playing venues. Winners will wear the colours of their respective departments. 5. Nerve centre There must be a nerve centre at the competition venue for each participating code, which will then report to the technical information centre. 6. Catering The LOC will be responsible for catering of technical and administration officials ONLY during the event. 7. Accreditation Accreditation of players, officials, VIP’s and suppliers with different colour coding for identification purposes shall be arranged. Accreditation of guests will be issued only to VIP’s (SMS Members and invited guests). 8. Medical All medical matters shall be handled by a medical committee: 4 Identification of role players and relevant stakeholder’s e.g. local hospital staff is required, since first-aid paramedics and medical practitioners will be on standby. Sufficient ice and water will have to be made available by the respective Departments at all their competing venues. 9. Protocol A protocol committee shall be established with the following responsibilities: Gathering of information on trends set by previous organising committees in maintaining the status quo of the protocol as basis to build on. To