YS policy 2019 Youth Services POLICY West Virginia Department of Health and Human Resources Bureau for Children and Families Office of Children and Adult Services May 30th, 2019 YS policy 2019 Contents SECTION 1 – INTRODUCTION AND OVERVIEW ................................................................... 5 1.1 Introduction .................................................................................................................. 5 1.2 Philosophical Principles .............................................................................................. 5 1.3 Mission .......................................................................................................................... 6 1.4 Purposes ....................................................................................................................... 6 1.5 Roles ............................................................................................................................. 7 1.6 Legal Basis ................................................................................................................... 7 1.7 Definitions .................................................................................................................... 8 1.8 Target Population....................................................................................................... 16 1.9 Youth Services Casework Process .......................................................................... 17 SECTION 2 - INTAKE.............................................................................................................. 17 2.1 Intake ......................................................................................................................... 17 2.2 Statutory Requirements .......................................................................................... 18 2.3 Intake Process .......................................................................................................... 18 2.4 Documentation of the Referral ................................................................................ 19 2.5 Screening Process ................................................................................................... 19 2.6 Referral from Juvenile Probation Officers ............................................................. 22 2.7 Notification of Detention – Status Offenders ......................................................... 23 2.8 Recurrent Referrals .................................................................................................. 23 2.9 Response Times ....................................................................................................... 23 SECTION 3 – family engagement ........................................................................................... 24 3.1 Importance of Family Engagement in Youth Services .......................................... 24 3.2 Referral for Family Assistance ................................................................................ 24 3.3 Foster Care Candidacy ............................................................................................ 24 Section 4 – Child and adolescent needs and strengths assessment ....................................... 25 4.1 Statutory Requirements .......................................................................................... 25 4.2 Information Gathering ............................................................................................. 26 4.3 Interviews .................................................................................................................. 26 YS policy 2019 4.4 Assessment .............................................................................................................. 27 4.5 Decisions .................................................................................................................. 32 4.6 Documenting in the Child and Adolescent Needs and Strengths assessment in FACTS ................................................................................................................................. 33 Overall Risk Rating .................................................................................................................. 33 4.7 Supervisor Actions .................................................................................................. 34 4.8 Incomplete Assessment .......................................................................................... 35 4.9 Refer to Community Service Provider .................................................................... 35 4.10 Proceed to Service/Case Planning ......................................................................... 35 4.11 Behavior Control Plan ............................................................................................. 35 Section 5 – Pre-Petition Diversion ........................................................................................... 38 5.1 Introduction .............................................................................................................. 38 5.2 Statutory Requirements .......................................................................................... 38 5.3 Diversion Worker Procedures ................................................................................. 38 5.4 Progress Review ...................................................................................................... 40 5.5 Case Review ............................................................................................................. 40 5.6 Child and Family Review Team (Pre-petition Review Team) ................................ 41 SECTION 6 - FAMILY SERVICES PLAN ................................................................................ 42 6.1 Introduction .............................................................................................................. 42 6.2 Involving the Family in Developing the Family Services Plan ............................. 43 6.3 The Family Services Plan ........................................................................................ 43 SECTION 7 - FAMILY SERVICE PLAN EVALUATION REVIEW ............................................ 47 7.1 Introduction .............................................................................................................. 47 7.2 Family Service Plan Evaluation Review Protocol .................................................. 48 7.3 Approval of the Family Service Plan Evaluation Review ...................................... 48 SECTION 8 - MULTIDISCIPLINARY TREATMENT TEAM ..................................................... 49 8.1 Introduction and Purpose ........................................................................................ 49 8.2 When an MDT is required ........................................................................................ 50 8.3 Treatment Team Membership ................................................................................. 50 8.4 Initiating and Notifying of a MDT ............................................................................ 51 8.5 Prior to the MDT ....................................................................................................... 51 YS policy 2019 8.6 Conducting the initial MDT ...................................................................................... 52 8.7 Recommendations to the Court .............................................................................. 53 8.8 On-going MDT’s and Worker actions ..................................................................... 54 8.9 Combining the MDT with Other Review Requirements ......................................... 55 SECTION 9 - INITIAL Youth Services Court CASE PLAN....................................................... 56 9.1 Introduction .............................................................................................................. 56 9.2 Statutory Requirements .......................................................................................... 56 9.3 The Philosophy of Case Planning for Court Submission ..................................... 56 9.4 The Process for Case Planning for Court Submission ......................................... 56 9.5 Information Used in Developing the Case Plan ..................................................... 57 9.6 Components of the Case Plan ................................................................................ 57 9.7 Developing the Case Plan ....................................................................................... 57 9.8 Completing the Case Plan for Court Submission.................................................. 60 SECTION 10 - Youth Services CASE PLAN REVIEW ............................................................ 61 10.1 Introduction ............................................................................................................. 61 10.2 Statutory Requirements ........................................................................................... 61 10.3 Purposes ................................................................................................................... 62 10.4 Decisions .................................................................................................................. 62 10.5 Case Evaluation Protocol ........................................................................................ 62 10.6 After Care Planning.................................................................................................