Chestermere High School Council Meeting Agenda January 12, 2021 (VIA ZOOM) Attendees: K. Bigelow,C. Everett, H. Allan, C. Robertson, P. Sproule, L. Persaud, A. Persaud and L. Hopp 1. Call the meeting to order – 6:38 pm 2. Motion to Approve the Agenda a. Motion made by H. Allan 3. Motion to Approve the Minutes from November 10, 2020 School Council Meeting a. Motion made by C. Everett b. Motion seconded by H. Allan 4. Trustee’s Report - Patty Sproule (RVS Updates) – please see the report attached to these minutes a. Bus refunds – Patty will follow up on the status of refunds for bus fees 5. Administration Report - Chris Robertson a. Online Learning – went well, the structured day as per how the actual school day would go if the kids went to the school went well and was well attended b. Final Exam Updates – the schedule has changed, the 20 – 22 of January will be teaching days and then the following week is a credit recovery time (rewrites/finishing projects etc.) c. Parent Feedback Activity (Playbook Write up) – the yearly school education plan i. Chris will email us and ask us to complete the feedback activity write up (parent feedback and student feedback) ii. Also hoping for positive quotes that he can include - everything is anonymous d. Covid funding - $72,000 – the money from the government was used to provide staffing – hired a support teacher (about 50%) and the rest was put towards social/emotional supports for kids, also purchased two additional “foggers” to sanitize areas like the gym and purchased about a dozen document cameras and tablets and PPE as needed for culinary, band, shop etc. e. Semester 2 timetable changes – should be finalized next week Principal’s Report: Online Learning Transition to online learning was successful. Student attendance and achievement remained relatively high. Teachers transitioned seamlessly and maintained learning with scheduled synchronous zoom meetings as well as online assignments. The holidays provided time for everyone to rest and rejuvenate. I think I speak for all the staff when I say that we were very happy to have the students back in school. Two weeks of in- class learning will give us a chance to fill-in gaps, administer final unit assessments, and take advantage of school facilities to complete hands-on activities. If a student doesn’t get to the end in that time, we have three days to give students re-writes to get them to the finish line. Final Exams As per the changes RVS made to final exams, the next two weeks will focus on extra in-class learning (and utilizing the amazing facilities we have here to benefit learning), filling in learning gaps, completing final unit assessments and major projects, and giving students additional opportunities to develop and demonstrate their understanding of curricular outcomes. There will be no cumulative final exams. January 25, 26, & 27 are now designated as days where students can access the following: • Opportunity for any student choosing to be reassessed on a curricular outcome or assignment (example: redoing a source analysis, rewriting a unit exam, etc.) • Targeted support mandatory for students struggling in classes or modules (i.e., less than 50% mark or incomplete or missing assignments) • Supporting students with specialized or exceptional needs • Providing support for students requiring emotional support Outbreak Status Because there has been no school CoVid exposure in weeks, CHS was removed from Outbreak Status. We are starting again with a free slate. Community transmission is still high in Chestermere and the surrounding areas so we will continue to follo w AHS protocols every time we have a school community member test positive. Parent Feedback for our Playbook. 1) What parents say about our schools? · (Up to two (2) quotes, maximum two to three sentences long.) I am asking our School Council parents to take a few minutes to email me a quote that I can put in our Playbook. Anything that you think we might be doing well or how we benefit your child's learning. 2) Parent Insights for our Playbook Student Engagement Inclusion Instruction Making Learning Student have voice and Student are equally Instruction is relevant Visible choice in their valued, safe and have and meaningful for all Students’ learning learning. their diverse needs students. journey and growth met. is visible What do you think are some things that are going well? · (Text) · (Text) What do you think could be worked on or improved? · (Text) · (Text) What actions could our school take to do better? · (Text) · (Text) ... 6. Old Business a. Grad Update Scenarios b. Diploma Exam Status c. Covid 19 Updates d. CHS Swag e. Council Approval for Homecoming Awards 7. New Business a. Grad Pictures – Chris will ask if they can be postponed or could retakes be taken if needed b. PowerSchool i. expectations for graded assignments and quizzes – marks should be entered within 2 weeks of the test/assignment ii. support for teachers for fulfilling obligations to students – can we parents support the teachers in anyway? iii. teacher and student accountability for email responses iv. Teacher Appreciation Luncheon – C. Everett organized this and it was held on the last in class learning day in December v. 2020 Homecoming Awards (Thank you from Parent Council) – thank you for inviting us to participate vi. Other Business - none 8. Treasurer's Report – please see the details in the minutes 9. Motion to Adjourn the meeting – 7:21 pm NeXt School Council Meeting Dates: (Location to be determined at a later date) March 9, 2021 May 12, 2021 (AGM to follow) WARD TWO TRUSTEE REPORT January 2021 ] RVS Board of Trustees Approves Amendments to Ward Boundaries § There were three changes to ward boundaries that required amendment. Those changes included: one minor correction from the previous bylaw passed in 2017; the annexation of the lands which will eventually house the next high school in Cochrane; and two changes to Calgary Board of Education’s service area. § In order for the ward boundaries to be updated, reflecting these changes, a bylaw was needed to be passed before Dec. 31, 2020 and forwarded onto the Minister for consideration. § The Board of Trustees gave three readings to bylaw 2020-1 which, subject to ministerial approval, will amend the ward boundaries. Bylaw Amended for 10 Elector Signatures § The Local Authorities Election Act (LAEA) was amended on Sept. 1, 2020. One of the changes to the LAEA was to allow a school division the ability to adjust the number of electoral signatures, required as part of the nomination package, provided they met the population eligibility requirement. § The Board indicated support for updating the number of elector signatures required. To apply for the 2021 election, this bylaw needed to be passed before Dec. 31, 2020. § The Board of Trustees gave three readings to bylaw 2020-2 which will amend the number of elector signatures required for trustee candidates from five to 10. Appointments Approved for Returning Officer(s) for 2021 Election § Given the required election tasks and staffing constraints, the Board approved the appointment of Michelle Groff as the Returning Officer, and Steve Thomas (Director of Finance) as the Substitute Returning Officer, for the 2021 Election. RVS Board of Trustees Update on At-Home Learning § As required by the Government of Alberta, all Grade 7 to 12 students moved to at-home learning effective Nov. 30, with all grades learning at home for one week after the winter break. § Following government’s announcement in November, RVS informed staff and families of the change and provided information specific to the two grade groups. Parent and student guides were produced and distributed with information about what to expect and how they would be supported during at- home online learning. Guides were also provided to school administrators and teachers to assist them in developing their at-home online learning plans. Preparations Underway for Students Changing to In-person/Online Learning § For the 2020/21 school year, families chose either in-person or RVS Online Learning for students, with the opportunity to switch learning modes for the second half of the year. § The high school selection process took place Dec. 8 to 14, 2020, and is now complete. Just over half of families contacted RVS, with most choosing to stay with their current mode. Anyone not heard from will remain with their current learning mode. There will not be another opportunity to switch modes. Based on selections, RVS anticipates its high school online population will increase from 700 to 950 students. § The selection period for Grades 1 to 8/9 will run from Jan. 11 to 15. Respectfully Submitted, Patty Sproule Trustee – Ward 2 403-936-2385 [email protected] Treasurer’s Report: Parent Council Funds - Held by Chestermere High School Account Update - Month Ending December 31, 2020 Fund Balance - Beginning of 20-21 School Year $9,601.65 Revene Fundraising $0.00 Total Revenue $0.00 Expenses *Homecoming Scholarships & Awards $2,200.00 Grade 10 Tshirts support - 50% of cost $1,616.17 Total Expenses $3,816.17 Excess (Shortfall) Revenue over Expenses - - $3,816.17 Fund Balance December 31, 2020 $5,785.48 *Note: Parent Council approved $2,500 - CHHS allocated $2200 towards Homecoming Awards for 2019/2020 Year .