Memo Ouray County To: Board of County Commissioners & Connie Hunt, County Administrator From: Steven Calkins, Road & Bridge Superintendent Date: 7/25/2017 RE: 6X4 Tractor Truck / Snowplow Dear Commissioners and Connie, Ouray County recently published an RFP with a deadline and opening date of May 31, 2017 for a 6X4 Tractor Truck / Snowplow. The RFP proposal opening sheet (attached) included proposals from five (5) separate vendors with the following recommendation from the Road & Bridge Superintendent to select the 6X4 Tractor Truck / Snowplow combination from: TRANSWEST TRUCK in Grand Junction. The total base price for the vehicle from TRANSWEST TRUCK is $157,675.00. The base specifications include: “a Western Star 4900 SB 2018 model, Eaton Manual 13-speed transmission, with the following options included in the price; air intake inside-outside with valve, battery disconnect switch, heated fuel / h20 separator, and one year subscription and J19 adaptor for the Cummins Insite.” It is my recommendation to upgrade to an 18 speed transmission for our high mountain terrain within Ouray County for an additional cost of $300. Further, the County can opt for online manuals with this vehicle for a savings of $550 bringing the total cost to $157,425. The Western Star 4900 SB has one of the largest turning radiuses at 27ft. In comparison, the Kenworth has a 30ft turning radius, the International 23.8ft, and the Mack 19ft. One major factor considered in recommending the purchase of the Western Star 4900 SB is that it was the only vehicle proposed that will have the Cummins engine in it. The reason why the Cummins engine is important is because the majority of our semi-tractors and semi-trucks have the Cummins engine in them. Streamlining the engines in our semi-trucks with Cummins creates more efficiency in services and repairs. This allows us to order all of our parts at once and have less down time when it comes to parts for the engine. To get a Cummins engine in any of the other trucks that were quoted, there would have been a significant upcharge. The Cummins engine that was quoted in the Western Star truck is also the only engine (regardless of make) that met the 550hp minimum that was requested in the RFP. The 550hp minimum is needed for snow removal and hauling heavy loads in higher elevations and steep terrain. The Cummins engine also comes with a 5-year, 200,000 mile warranty, which is far better than what is offered by the other vendors. The Western Star 4900 SB is a multi-purpose semi-truck that will be used as a snowplow in the winter and a dump truck during the rest of the year. Included with the purchase of the Western Star 4900 SB is a snowplow attachment and an elliptical dump bed. A sander option was proposed in the amount of $19,173. The final cost for the Western Star 4900 SB including the sander is $176,598. The 2017 Lease Purchase includes $280,000 allocated for Road & Bridge for the purchase of the 6x4 Tractor Truck / Snowplow, a Culvert Jetter, and a Loader / Backhoe. If the County proceeds with the Tractor Truck / Snowplow with Sander attachment purchase, the remaining balance left in escrow will be $104,402. It is my recommendation based upon the bids received, and the side by side comparisons, to move forward with the purchase of the 6x4 Tractor Truck / Snowplow with Sander attachment from TRANSWEST TRUCK in Grand Junction for the total price of $176,598. This piece of equipment tops the list of what is needed for the R& B department more than any other equipment at this time. The Road & Bridge department will proceed with an RFP for the other equipment in the future to see what can be purchased with the remaining additional escrow funds. For more detailed information please refer to the specification sheet that is provided. Thank you for your time and favorable consideration for this purchase. Sincerely, Steven Calkins Road & Bridge Superintendent for Ouray County 6X4 Tractor Truck / Snowplow - 2017 2017 Proposals Opening Sheet Proposal Due Date: Wednesday, May 31, 2017 at 3:30 p.m. Proposals Opened: Wednesday, May 31, 2017 at 4:00 p.m. By: Hannah Hollenbeck and Vicki Lane #1 MCCANDLESS TRUCK CENTER 2332 I-70 Frontage Road Grand Junction, CO 81505 Rep: Gary Rider [email protected] 970-243-7771 phone 970-250-9195 cell TOTAL QUOTATION PRICE: $148,331.00 Estimated Availability : 200 days ARO For 2018 International 7600SBA: See specifications, Warranty Included in packet #2 TRANSWEST TRUCK 2236 Sanford Drive Grand Junction, Colorado Rep: Mitch Larson 970-263-2967 [email protected] 970-812-4579 office phone 970-256-1294 fax TOTAL QUOTATION PRICE: $157,675.00 Estimated Availability : August 2017 For 2018 Western Star – Model #4900SB - See specifications – Warranty provided #3 MHC KENWORTH – GRAND JUNCTION 752 23 ½ Rd Grand Junction CO 81505-9690 Contact: Jordan Bogue [email protected] 970-242-2338 office 970-260-3180 cell 970-242-1126 fax Option #1 TOTAL QUOTATION PRICE: $164,214.04 Estimated Availability : 210-220 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided Option #2 TOTAL QUOTATION PRICE: $154,229.36 Estimated Availability : 300-310 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided Option #3 TOTAL QUOTATION PRICE: $154,052.51 Estimated Availability : 180-190 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided #4 BRUCKNER’S TRUCK 3160 Century Street Colorado Springs, Colorado 80907 Rep: Keith Glaser [email protected] 719-381-1401 direct line (if no answer, will rollover to the cell phone) 720-320-4282 cell 877-561-6974 toll free 719-381-1490 fax Option #1 TOTAL QUOTATION PRICE: $159,048.00 Estimated Availability : 60 days from order For 2018 MACK Truck – Model GU813 See specifications Option #2 TOTAL QUOTATION PRICE: $159,219.00 Estimated Availability : 60 days from order For 2018 MACK+ Truck – Model GU813 See specifications Option #3 TOTAL QUOTATION PRICE: $168,873.00 Estimated Availability : 60 days from order For 2018 MAC Truck – GU813 See specifications Three separate company options possibly through their Buy Board #5 WESTFALL-O’DELL TRUCK SALES OF WESTERN COLORADO 711 Raptor Road Fruita, CO 81521 888-226-9477 [email protected] 720-320-4282 cell 877-561-6974 toll free 719-381-1490 fax Option #1 TOTAL QUOTATION PRICE: $155,802.00 Estimated Availability : 90-150 days For 2018 MACK Truck – Model GU813R See specifications – Warranty provided Option #2 TOTAL QUOTATION PRICE: $155,973.00 Estimated Availability : 90-150 days For 2018 MACK+ Truck – Model GU813R See specifications – Warranty provided 6x4 Tractor Truck / Snowplow with Sander Spreader Option ‐ SIDE BY SIDE COMPARISION Numbers reference RFP category 12 3 4 5 & 6 7 8 9 10 11 $ Additional $ COMPANY NAME # MAKE NAME * GENERAL CAB ENGINE TRANSMISSION AXLES CHASSIS Instruments/Gauges TIRES/WHEELS OTHER ATTACHMENTS AVAILABILITY PRICE OPTIONS & QUOTES McCandless 1 INTERNATIONAL * 2018 / 62,540 Yes to all except: single Yes to all except: 13 speed = Add $300 Yes to all: Yes to all except: Yes to all except: Yes to all Parts/Service 315 ARO $ 139,277 $25,175.34 Truck Center piece heated windshield Engine: 475 hp 1750 Tq 15 speed = Add $600 Front and Rear 120 gal fuel tank No pyrometer Manual included for Kois 14ft. Sand spreader and High back seat Air Compressor: 15.9CFM 18 speed included 2 INTERNATIONAL * 2018 / 62,540 same same same same same same same same 200 days ARO $ 138,506 $19,173 for OJ Watson Sand spreader Transwest Truck 1 WESTERN STAR 4900SB * 2018 Yes to all Yes to all except: 13 speed included Yes to all: Yes to all Yes to all Yes to all Online manuals Copper core radiator August to Body Company$ 157,675 $19,173 560 hp 1850 Tq 15 speed included Front and Rear can deduct $550 No build time from OJ for OJ Watson Sand spreader Alternator 160 amp 18 speed = Add $300 Hendrickson HAULMAX 1a WESTERN STAR 4900SB * 2018 same same same same same same same same same 180‐225 days w/Kois$ to 157,846 $25,175.34 build after chassis arrives for Kois 14ft. Sand spreader 1b WESTERN STAR 4900SB 2018 same same same same same same same same same 210 days w/Auto Truck$ 167,500 $20,975 from order to deliver for Auto Truck Sand spreader 2 WESTERN STAR 4700SB * 2018 Yes to all Yes to all except: 18 speed included Yes to all: Yes to all Yes to all except: Yes to all Online manuals Aluminum radiator August to Body Company$ 146,823 $19,173 Engine: 13 LiteE Motor Hendrickson HAULMAX No pyrometer can deduct $550 PTO shaft thru core No build time from OJ for OJ Watson Sand spreader 505 hp 1850 Tq 2a WESTERN STAR 4700SB * 2018 same same same same same same same same same 180‐225 days w/Kois$ to 146,994 $25,175.34 build after chassis arrives for Kois 14ft. Sand spreader 2b WESTERN STAR 4700SB * 2018 same same same same same same same same same 210 days w/Auto Truck$ 156,648 $20,975 from order to deliver for Auto Truck Sand spreader 3 WESTERN STAR 4900SB * 2017 Yes to all Yes to all 18 speed automated Front: 20,000 set forward Yes to all except: Yes to all Aluminum front Online manuals Auto Truck #76267 Completed unit, ready$ for 211,301 $20,975 DEMO Model 560 hp 1850 Tq /manual Taper leaf springs ‐ no MULTI No trailer Steel rear can deduct $550 Sept / Oct 2017 delivery for Auto Truck Sand spreader Alternator 160 amp Rear: Hendrickson HAULMAX connections (INCLUDED in $211,301 price) w/ shock absorbers just pintle hitch MHC Kenworth 1 Kenworth * 2018 Yes to all + Bluetooth Yes to all except: 18 speed w/HD clutch Yes to all except: Yes to all except: Yes to all except: Yes to all Yes w/Auto Truck 210‐220 days fr Notice$ 164,214 $20,975 T800 for front Engine PTO 66,000 lbs Truck 485 hp 1650 (highest Hendrickson HAULMAX 120 gal LH side No pyrometer ‐ Attachments for Auto Truck Sand spreader 85,000 Trk & Trl available with front HMX460 N/A on new trucks w/Kois Brothers 300‐310 days fr Notice$ 154,229 $25,175.34 engine PTO in‐KW) Attachments for Kois 14ft.