Memo

Ouray County To: Board of County Commissioners & Connie Hunt, County Administrator From: Steven Calkins, Road & Bridge Superintendent Date: 7/25/2017 RE: 6X4 Tractor / Snowplow

Dear Commissioners and Connie,

Ouray County recently published an RFP with a deadline and opening date of

May 31, 2017 for a 6X4 Tractor Truck / Snowplow. The RFP proposal opening sheet (attached) included proposals from five (5) separate vendors with the following recommendation from the

Road & Bridge Superintendent to select the 6X4 Tractor Truck / Snowplow combination from:

TRANSWEST TRUCK in Grand Junction. The total base price for the vehicle from

TRANSWEST TRUCK is $157,675.00. The base specifications include: “a Western Star 4900

SB 2018 model, Eaton Manual 13-speed transmission, with the following options included in the price; air intake inside-outside with valve, battery disconnect switch, heated fuel / h20 separator, and one year subscription and J19 adaptor for the Insite.” It is my recommendation to upgrade to an 18 speed transmission for our high mountain terrain within Ouray County for an additional cost of $300. Further, the County can opt for online manuals with this vehicle for a savings of $550 bringing the total cost to $157,425.

The Western Star 4900 SB has one of the largest turning radiuses at 27ft. In comparison, the has a 30ft turning radius, the International 23.8ft, and the Mack 19ft. One major factor considered in recommending the purchase of the Western Star 4900 SB is that it was the only vehicle proposed that will have the Cummins engine in it. The reason why the Cummins

engine is important is because the majority of our semi-tractors and semi- have the

Cummins engine in them. Streamlining the engines in our semi-trucks with Cummins creates

more efficiency in services and repairs. This allows us to order all of our parts at once and have

less down time when it comes to parts for the engine. To get a Cummins engine in any of the

other trucks that were quoted, there would have been a significant upcharge. The Cummins

engine that was quoted in the Western Star truck is also the only engine (regardless of make) that

met the 550hp minimum that was requested in the RFP. The 550hp minimum is needed for snow

removal and hauling heavy loads in higher elevations and steep terrain. The Cummins engine

also comes with a 5-year, 200,000 mile warranty, which is far better than what is offered by the

other vendors.

The Western Star 4900 SB is a multi-purpose semi-truck that will be used as a snowplow

in the winter and a during the rest of the year. Included with the purchase of the

Western Star 4900 SB is a snowplow attachment and an elliptical dump bed. A sander option was proposed in the amount of $19,173. The final cost for the Western Star 4900 SB including the sander is $176,598.

The 2017 Lease Purchase includes $280,000 allocated for Road & Bridge for the

purchase of the 6x4 Tractor Truck / Snowplow, a Culvert Jetter, and a Loader / Backhoe. If the

County proceeds with the Tractor Truck / Snowplow with Sander attachment purchase, the

remaining balance left in escrow will be $104,402.

It is my recommendation based upon the bids received, and the side by side comparisons,

to move forward with the purchase of the 6x4 Tractor Truck / Snowplow with Sander attachment

from TRANSWEST TRUCK in Grand Junction for the total price of $176,598. This piece of equipment tops the list of what is needed for the R& B department more than any other equipment at this time. The Road & Bridge department will proceed with an RFP for the other equipment in the future to see what can be purchased with the remaining additional escrow funds.

For more detailed information please refer to the specification sheet that is provided.

Thank you for your time and favorable consideration for this purchase.

Sincerely,

Steven Calkins

Road & Bridge Superintendent for Ouray County

6X4 Tractor Truck / Snowplow - 2017 2017 Proposals Opening Sheet Proposal Due Date: Wednesday, May 31, 2017 at 3:30 p.m. Proposals Opened: Wednesday, May 31, 2017 at 4:00 p.m. By: Hannah Hollenbeck and Vicki Lane

#1 MCCANDLESS TRUCK CENTER 2332 I-70 Frontage Road Grand Junction, CO 81505 Rep: Gary Rider [email protected] 970-243-7771 phone 970-250-9195 cell

TOTAL QUOTATION PRICE: $148,331.00

 Estimated Availability : 200 days ARO For 2018 International 7600SBA: See specifications, Warranty Included in packet

#2 TRANSWEST TRUCK 2236 Sanford Drive Grand Junction, Colorado Rep: Mitch Larson 970-263-2967 [email protected] 970-812-4579 office phone 970-256-1294 fax

TOTAL QUOTATION PRICE: $157,675.00  Estimated Availability : August 2017 For 2018 Western Star – Model #4900SB - See specifications – Warranty provided

#3 MHC KENWORTH – GRAND JUNCTION 752 23 ½ Rd Grand Junction CO 81505-9690 Contact: Jordan Bogue [email protected] 970-242-2338 office 970-260-3180 cell 970-242-1126 fax

Option #1 TOTAL QUOTATION PRICE: $164,214.04  Estimated Availability : 210-220 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided Option #2 TOTAL QUOTATION PRICE: $154,229.36  Estimated Availability : 300-310 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided

Option #3 TOTAL QUOTATION PRICE: $154,052.51  Estimated Availability : 180-190 days For T800H Front Engine PTO – 2018 Kenworth See specifications – Warranty provided

#4 BRUCKNER’S TRUCK 3160 Century Street Colorado Springs, Colorado 80907 Rep: Keith Glaser [email protected] 719-381-1401 direct line (if no answer, will rollover to the cell phone) 720-320-4282 cell 877-561-6974 toll free 719-381-1490 fax

Option #1 TOTAL QUOTATION PRICE: $159,048.00  Estimated Availability : 60 days from order For 2018 MACK Truck – Model GU813 See specifications

Option #2 TOTAL QUOTATION PRICE: $159,219.00  Estimated Availability : 60 days from order For 2018 MACK+ Truck – Model GU813 See specifications

Option #3 TOTAL QUOTATION PRICE: $168,873.00  Estimated Availability : 60 days from order For 2018 MAC Truck – GU813 See specifications

Three separate company options possibly through their Buy Board

#5 WESTFALL-O’DELL TRUCK SALES OF WESTERN COLORADO 711 Raptor Road Fruita, CO 81521 888-226-9477 [email protected]

720-320-4282 cell 877-561-6974 toll free 719-381-1490 fax

Option #1 TOTAL QUOTATION PRICE: $155,802.00  Estimated Availability : 90-150 days For 2018 MACK Truck – Model GU813R See specifications – Warranty provided

Option #2 TOTAL QUOTATION PRICE: $155,973.00  Estimated Availability : 90-150 days For 2018 MACK+ Truck – Model GU813R See specifications – Warranty provided

6x4 Tractor Truck / Snowplow with Sander Spreader Option ‐ SIDE BY SIDE COMPARISION

Numbers reference RFP category 12 3 4 5 & 6 7 8 9 10 11 $ Additional $ COMPANY NAME # MAKE NAME * GENERAL CAB ENGINE TRANSMISSION AXLES CHASSIS Instruments/Gauges TIRES/WHEELS OTHER ATTACHMENTS AVAILABILITY PRICE OPTIONS & QUOTES McCandless 1 INTERNATIONAL * 2018 / 62,540 Yes to all except: single Yes to all except: 13 speed = Add $300 Yes to all: Yes to all except: Yes to all except: Yes to all Parts/Service 315 ARO 139,277$ $25,175.34 Truck Center piece heated windshield Engine: 475 hp 1750 Tq 15 speed = Add $600 Front and Rear 120 gal fuel tank No pyrometer Manual included for Kois 14ft. Sand spreader and High back seat Air Compressor: 15.9CFM 18 speed included 2 INTERNATIONAL * 2018 / 62,540 same same same same same same same same 200 days ARO 138,506$ $19,173 for OJ Watson Sand spreader Transwest Truck 1 WESTERN STAR 4900SB * 2018 Yes to all Yes to all except: 13 speed included Yes to all: Yes to all Yes to all Yes to all Online manuals Copper core radiator August to Body Company 157,675$ $19,173 560 hp 1850 Tq 15 speed included Front and Rear can deduct $550 No build time from OJ for OJ Watson Sand spreader Alternator 160 amp 18 speed = Add $300 Hendrickson HAULMAX 1a WESTERN STAR 4900SB * 2018 same same same same same same same same same 180‐225 days w/Kois to 157,846$ $25,175.34 build after chassis arrives for Kois 14ft. Sand spreader 1b WESTERN STAR 4900SB 2018 same same same same same same same same same 210 days w/Auto Truck 167,500$ $20,975 from order to deliver for Auto Truck Sand spreader 2 WESTERN STAR 4700SB * 2018 Yes to all Yes to all except: 18 speed included Yes to all: Yes to all Yes to all except: Yes to all Online manuals Aluminum radiator August to Body Company 146,823$ $19,173 Engine: 13 LiteE Motor Hendrickson HAULMAX No pyrometer can deduct $550 PTO shaft thru core No build time from OJ for OJ Watson Sand spreader 505 hp 1850 Tq 2a WESTERN STAR 4700SB * 2018 same same same same same same same same same 180‐225 days w/Kois to 146,994$ $25,175.34 build after chassis arrives for Kois 14ft. Sand spreader 2b WESTERN STAR 4700SB * 2018 same same same same same same same same same 210 days w/Auto Truck 156,648$ $20,975 from order to deliver for Auto Truck Sand spreader 3 WESTERN STAR 4900SB * 2017 Yes to all Yes to all 18 speed automated Front: 20,000 set forward Yes to all except: Yes to all Aluminum front Online manuals Auto Truck #76267 Completed unit, ready for 211,301$ $20,975 DEMO Model 560 hp 1850 Tq /manual Taper leaf springs ‐ no MULTI No trailer Steel rear can deduct $550 Sept / Oct 2017 delivery for Auto Truck Sand spreader Alternator 160 amp Rear: Hendrickson HAULMAX connections (INCLUDED in $211,301 price) w/ shock absorbers just pintle hitch MHC Kenworth 1 Kenworth * 2018 Yes to all + Bluetooth Yes to all except: 18 speed w/HD clutch Yes to all except: Yes to all except: Yes to all except: Yes to all Yes w/Auto Truck 210‐220 days fr Notice 164,214$ $20,975 T800 for front Engine PTO 66,000 lbs Truck 485 hp 1650 (highest Hendrickson HAULMAX 120 gal LH side No pyrometer ‐ Attachments for Auto Truck Sand spreader 85,000 Trk & Trl available with front HMX460 N/A on new trucks w/Kois Brothers 300‐310 days fr Notice 154,229$ $25,175.34 engine PTO in‐KW) Attachments for Kois 14ft. Sand spreader Alternator 160 amp w/OJ Watson 180‐190 days fr Notice 154,053$ $19,173 Attachments for OJ Watson Sand spreader Bruckners 1 MACK GU813 * 2018 Yes to all except: Yes to all except: 13 Speed included Yes to all except: Yes to all except: Yes to all 315/80R 22.5 Online only PTO shaft thru Chassis delivery to body 158,048$ $19,173 8" rather than 7" Convex 500 hp, 1860 Tq Grease front wheel bearings 111 gal fuel tank rather than 24.5 radiator core company, 60 days for OJ Watson Sand spreader 2 stage engine brake 16x6 brakes req. for Trl Connections at due to HP requested fr Notice 18.7 CFM Alc ‐ Air Compressor axle weight end of frame No build time from OJ 2 MACK GU813 * 2018 Yes to all except: Yes to all except: 13 Speed included Yes to all except: Yes to all except: Yes to all 315/80R 22.5 Online only PTO shaft thru Chassis delivery to body 159,219$ $25,175.34 8" rather than 7" Convex 500 hp, 1860 Tq Grease front wheel bearings 111 gal fuel tank rather than 24.5 radiator core company, 60 days for Kois 14ft. Sand spreader 2 stage engine brake 16x6 brakes req. Trl Connections at due to HP requested fr Notice 18.7 CFM Alc ‐ Air Compressor for axle weight end of frame No build time from OJ 3 MACK GU813 * 2018 Yes to all except: Yes to all except: 13 Speed included Yes to all except: Yes to all except: Yes to all 315/80R 22.5 Online only PTO shaft thru w/ Auto Truck Group 168,873$ $20,975 8" rather than 7" Convex 500 hp, 1860 Tq Grease front wheel bearings 111 gal fuel tank rather than 24.5 radiator core Chassis delivery to body for Auto Truck Sand spreader 2 stage engine brake 16x6 brakes req. Trl Connections at due to HP requested company, 60 days 18.7 CFM Alc ‐ Air Compressor for axle weight end of frame fr Notice, No OJ build time Westfall O'Dell 1 MACK GU813R 6x4 Day Cab * 2018 Yes to all except: 13 Speed included Yes to all Yes to all Yes to all Yes to all Manual included w/ OJ Watson 90‐150 days 155,802$ $19,173 425 hp (Front PTO) Equipment for OJ Watson Sand spreader 1560 Tq W/ Kois Bros 90‐150 days 155,973$ $25,175.34 Equipment for Kois 14ft. Sand spreader

* Please reference the blank, attached RFP for the Detailed Specifications to compare the variations listed for each model WARRANTY Comparison ‐ 6X4 Tractor / Truck & Snowplow RFP

NAME ENGINE EMISSIONS TRANSMISSION AXLES McCandless Truck Center Navistar N13 After‐Treatment 2 year / Unlimited miles 5 year / Unlimited miles 3 year or 300,000 miles 3 year or 300,000 miles

Transwest Truck Cummins HD1 ATX After‐Treament 5 year or 200,000 miles 5 Year or 500,000 miles complete 3 year / Unlimited miles 2 year / Unlimited miles

MHC Kenworth Standard Heavy Duty 2 years or 250,000 miles Not specified in the 2 year / Unlimited miles 3 years / Unlimited miles warranty document Bruckners Standard Heavy Duty MACK Warranty Not specified in the 3 year or 400,000 miles 3 year or 300,000 miles Specifics not listed warranty document Westfall O'Dell Standard Heavy Duty After ‐Treatment 2 years or 250,000 miles 5 year or 100,000 miles complete 3 year or 300,000 miles 3 year or 300,000 miles Request for Proposals Ouray County Road and Bridge Department Re: 6X4 Tractor Truck / Snowplow

Ouray County is requesting price quotations on a new or used (2015-2017 models) 6X4 Tractor Truck/Snowplow. Bid specifications may be obtained on the Ouray County Website www.ouraycountyco.gov, at the Ouray County Road and Bridge office, 111 Mall Road, Ridgway, Colorado 81432; or by contacting the Road and Bridge office at (970) 626- 5391.

Two copies of the Proposal (inclusive of the specifications checklist and company information sheet) must be placed in a sealed envelope marked “6X4 Tractor Truck/Snowplow” and submitted to: Ouray County Administration, County Administrator, Box C, Ouray, Colorado 81427, no later than 3:30 p.m. May 31, 2017.

Awarding of the bid is not based solely upon low quotation price, but on overall service, quality, and “best value” to the county in accordance with the Ouray County Purchasing Manual. Ouray County reserves the right to accept or reject any or all bids, as deemed in the best interest of the County.

Specifications for 6X4 Tractor Truck/Snowplow

The following 6X4 Tractor Truck/Snowplow will be bid. Check the model(s) you will be submitting a proposal.

 Kenworth  Mack  Peterbuilt  Western Star  International  Other: ______

Detailed Specifications:

1. General  This unit shall be a new, currently advertised standard production model.  2015-2017 used models will be considered  This unit shall be cab and chassis, 58,000 lbs. GVWR tandem axle

2. Cab  Air Horns-dual with covers  Mirrors, heated West Coast style with 7” convex, both sides  Cab marker lights  Tinted Glass  Severe Duty Heated Electric 2-speed windshield wipers and washer system  2-piece windshield, heated on lower portion to prevent wiper icing  Vinyl interior  Air suspension cloth high back driver seat with armrests  Stationary tool box type passenger seat, mid back  3-point seat belts  Rubber floor mats  All weather air conditioning with high output heater  Dome light  AM/FM radio, CD player  Forward tilt hood with stationary grill  Bright white paint  Sun visors both positions

3. Engine  Turbocharged diesel, 550 hp. minimum, 1,800 lb. ft. torque minimum  Engine brake with three stages  1500 watt, 115 volt Engine block heater  Air compressor, 19 cfm minimum  Alternator 120 amp minimum  Exhaust, vertical muffler w/shield right hand curved  All fluid filters shall be spin on type  Must meet current emission standards 4. Transmission  Eaton Manual 13-speed, 15-speed, or 18-speed

5. Front Axle  20,000 lb. capacity set back axle  Brakes, 16 x 5 w/automatic slack adjusters  Oil bath front wheel bearings  Integral power steering  Taper leaf springs

6. Rear Axle  46,000 lb capacity w/power divider lock with light and audible warning indicator  4.50:1 ratio (as near as possible)  46,000 lb. Hendrickson HN462 Vari-rate suspension, or equivalent  Brakes, 16.5 x 7 cam type  Parking brake chambers on both axles (4 total)  Automatic slack adjusters

7. Chassis  Frame, full channel reinforced c wrap, with cross members 120,000 psi sized to provide adequate spacing for installation of equipment in section 11 of this bid  Front frame towing hooks attached to frame rails  Rear mud flaps  Air tanks, with heated drains and air drier  Fuel tank, side mounted, 125 gallons minimum capacity  Connections for trailer to include hand control valve, coiled air hoses, and electrical cable mounted to back of cab 8. Instruments and Gauges  Front serviceable gauges  Speedometer/Odometer  Tachometer/Hour meter  Oil pressure gauge  Air pressure gauge, dual  Voltmeter  Fuel gauge  Engine coolant temperature  Pyrometer  Transmission oil temperature  Buzzer and warning lights for low oil pressure, high temperature, low coolant level and low air pressure  Circuit breakers  Backup alarm, 112dba minimum

9. Tires and Wheels  315/80R x 24.5 Radial rough service highway tread on front  Steel front wheels  11R x 24.5 Radial rough service traction type tread on rear  24.5 x 8.25 Heavy Duty Disc type 10 hole hub piloted rear wheels 10. Other  Parts Manual  Service Manual

11. Attachments (Attach outside vender quotes for Ouray County review)  Front mounted PTO shaft shall pass under radiator not through core.  Central hydraulics system with lever over cable cab controls  Dual flow control valve mounted outside cab-plumbed to rear for sander controls  30 Gallon side mount reservoir w/return line filter  Henderson Magnum Elliptical Demolition dump body 14’ with high lift tailgate  ¼” AR-400 one piece floor w/side radius & 10 Ga grade 50 hi tensile sides and head  3/16” AR400 tailgate sheet material  Air tailgate latch w/electric over air control (twin air cylinders)  Trunnion mounted telescopic hoist and greaseless rear hinges w/stainless steel pins  Rubber mounted recessed lights w/one piece harness to DOT specs  22” x 78” cab shield  Painted bright white  Rear side mounted foldup ladder mounted so as not to interfere with tarp system  Pull Tarps electric tarp system w mesh tarp  Snow plow 12’ x 42” moldboard w/integral shield and 12” rubber flap mounted to top  External compression spring full trip  Nitrided reversing cylinders w/cushion valve  36” blade guides  Pin hitch w/fold down lift arm and level lift and removable truck hitch 96 Pins to remove)  Orange moldboard and black push frame  Two aux plow lights on stainless fender brackets  Parts and service manuals for attachments

Options  Electronic Force America controls  14’ Sand spreader-201 stainless steel 11 cubic yards, dual auger w inverted v and top screen.  Stainless steel bed to same specs.  Other recommended options:

12. Warranty

Vendor shall provide full factory warranty information with proposal.

Company Information Sheet

For: 6X4 Tractor Truck/Snowplow RFP

Company Name

Representative (Print Name)

Address

Phone Number Fax Number

Email Address ______

Representative Signature Date



Total Quotation Price: $

Estimated Availability:

Exception or Variation and Item # Description Explanation