East Kootenay EMERGENCY MANAGEMENT PLAN 2016 Participating Local Governments: East Kootenay Emergency Program Manual (for use by all RDEK Local Authorities) Part Tab Contents • Separate Table of Contents provided for PART 1 navigation East Kootenay Emergency 1 • Overarching, administrative level emergency Management Plan plan for all local authorities • Separate Table of Contents provided for PART 2 navigation East Kootenay Emergency 2 • EOC support guidance document with hazard Management Procedures specific procedures for use by all local authorities 3 RDEK Rural Evacuation Plan 4 Elkford PART 3 5 Fernie Evacuation Planning 6 Sparwood (Added when completed) 7 Tobacco Plains IB 8 Evacuation Templates and Documents East Kootenay Emergency Program 9 Training and Exercise Plan Convergent Volunteer – Guide for Use 10 Convergent Volunteer – Registration Form 11 Policy Group Toolkit 12 Quick Reference Guides – EOC, ESS 13 14 15 16 PART 4 17 Emergency Plan 18 Supplementary 19 Documents 20 21 22 23 24 25 26 27 28 29 30 • Users to insert hard copies of key contacts PART 5 and resources Emergency Contacts and 31 • Source of information: Emergency Program Resources Website, local authority staff lists, local authority response agency lists Record of Amendments Date Amendment By Comment Travis Abbey, Fully revised and reviewed by Emergency Emergency Services Coordinator, RDEK 01/09/2016 Full Revision Services staff, Emergency Program Coordinators, Coordinator Emergency Management Committees Key Amendments Changed Plan name from “RDEK” to Plan Name “East Kootenay” Emergency Management Plan. Identified this plan as “Part 1” of a five Plan Structure part East Kootenay Emergency Program Manual Better delineation of the responsibilities of all local authorities, Overall Plan Clarity including the RDEK. Travis Abbey, More emphasis on collaboration Emergency 01/09/2016 amongst the local authorities. Services Removed historical inclusion of all Coordinator Removal of Emergency Management legislation, Legislation and including RDEK bylaws. This Bylaws from Plan information can be provided upon request. Identified all four First Nations bands as “Local Authorities” as per the potential First Nations outcome of the current Emergency Program Act revisions by the provincial government. Distribution List Regional District of East Kootenay – Cranbrook Office Board Chair Chief Administrative Officer Chief Financial Officer Manager, Building and Protective Services Emergency Services Coordinator Manager, Engineering Manager, Communications Regional District of East Kootenay – Columbia Valley Office Office Manager Columbia Valley Emergency Program Emergency Program Coordinator Deputy Emergency Program Coordinator ESS Director Windermere EOC (2 copies) Director, Electoral Area F Director, Electoral Area G Village of Radium Hot Springs District of Invermere Jumbo Glacier Mountain Resort Municipality Village of Canal Flats a is nu irst ation Shuswap Band __________________________________ Central Emergency Program Emergency Program Coordinator Deputy Emergency Program Coordinator ESS Director Central EOC (2 Copies) Director, Electoral Area C Director, Electoral Area E City of Cranbrook City of Kimberley a am __________________________________ Elk Valley and South Country Emergency Program Emergency Program Coordinator Deputy Emergency Program Coordinator ESS Director Fernie EOC (2 copies) Director, Electoral Area A Director, Electoral Area B Baynes Lake EOC City of Fernie District of Elkford District of Sparwood Tobacco Plains Band Table of Contents 1. Policy Statement .................................................................................................................. 1 2. Authority ................................................................................................................................. 2 3. Purpose and Scope .............................................................................................................. 3 3.1 Purpose .................................................................................................................................... 3 3.2 Scope ......................................................................................................................................... 4 Figure 1- Scope of the East Kootenay Emergency Management Plan ............. 5 Figure 2 – Severity Levels ................................................................................................. 6 Figure 3 - Four Levels of Coordination in BCEMS ................................................... 7 Figure 4 - Emergency Operations Centre (EOC) Organization Chart .............. 8 3.3 Situation and Assumptions .............................................................................................. 9 3.4 Guiding Principles ............................................................................................................... 9 3.5 Emergency Program Components ............................................................................. 11 4. Management and Oversight .......................................................................................... 13 4.1 Emergency Management Subregions........................................................................ 13 Figure 5. Map of Regional District of East Kootenay ........................................... 14 4.2 RDEK Board of Directors / Local Authorities ........................................................ 15 4.3 Standing Committees ...................................................................................................... 15 4.4 Emergency Management Committees ...................................................................... 15 4.5 East Kootenay Emergency Program Personnel .................................................... 16 4.6 RDEK Emergency Services Coordinator .................................................................. 17 4.7 Concept of Operations..................................................................................................... 17 Figure 6. Emergency Management Process ............................................................ 17 4.8 Risk Assessment ................................................................................................................ 18 4.9 Risk Mitigation ................................................................................................................... 18 4.10 Response Planning ........................................................................................................... 19 4.11 Recovery Planning ............................................................................................................ 22 4.12 Ensuring Preparedness .................................................................................................. 23 4.12 (i) Identify EOC Members and Alternates ..................................................... 23 4.12 (ii) Establish EOC Facilities and Equipment ................................................. 24 4.12 (iii) Train EOC and Other Personnel ............................................................... 24 4.12 (iv) Exercises ............................................................................................................ 25 4.12 (v) Advise Public on Preparedness .................................................................. 25 4.12 (vi) Public Information Planning ...................................................................... 26 4.12 (vii) Evacuation Plans ........................................................................................... 26 4.12 (viii) Mutual Aid ...................................................................................................... 26 4.13 Plan Evaluation and Renewal....................................................................................... 27 Evaluation and Renewal Strategies: .......................................................................... 27 4.13 (i) Develop Record-Keeping System................................................................ 27 4.13 (ii) Planning and Reporting ................................................................................ 27 5. Finance and Administration ......................................................................................... 28 Appendix A: Key Terms and Acronyms ....................................................................................... 29 Appendix B: East Kootenay Emergency Program Organization Charts ......................... 34 1. Policy Statement All local authorities within the Regional District of East Kootenay (RDEK) have an obligation to enhance the safety and security of its constituents. It is, therefore, Board policy that the Regional District strives to reduce the likelihood and impact of emergencies and disasters and will encourage its member municipalities and First Nations to do the same. This includes: Understanding the risks Taking all reasonable steps to reduce the threat Planning for both response and recovery Ensuring site support teams and East Kootenay residents are prepared to act when needed Continually evaluating and improving the plan This Emergency Management Plan has been compiled for the use of those personnel involved in emergency management in all East Kootenay jurisdictions. It contains information and instructions on the manner in which emergency management will be conducted. It requires emergency response activities be managed using the British Columbia