1 Medina County Board of Developmental Disabilities The Mission of the Medina County Board of Developmental Disabilities is to promote and empower individuals with developmental disabilities to live, learn, work, and socialize as citizens in the community. June 28, 2021 Due to the COVID-19 pandemic, this Board Meeting will be held virtually via Zoom and made available to the public live via the MCBDD YouTube channel or other platform. Check the MCBDD website for details. General Session: 4:30 p.m. Executive Session to follow General Session 2 MEDINA COUNTY BOARD OF DEVELOPMENTAL DISABILITIES Regular Board Meeting Agenda – Zoom June 28, 2021 I. Call to Order (4:30 p.m.) II. General Session (4:30 p.m.) A. Moment of Silence B. Mission Statement Affirmation C. Approval of Minutes 1. Approval of the Minutes from the May 14, 2021 Special Board Meeting 2. Approval of the Minutes from the May 17, 2021 Regular Board Meeting D. Old Business-No Old Business E. Presentation 1. Provider Support - Pam Hunt F. Discussion Items 1. Sunshine Law G. New Business 1. Appropriation Increase – Capital Housing Resolution #19-21 2. State of Ohio/DODD Community Capital Assistance Funds Resolution #20-21 3. Architectural Design/Engineering for Capital Assistance Funds Project Resolution #21-21 4. Loading Dock Repair Resolution #22-21 5. Roof Drain Repairs Resolution #23-21 6. Abolishment and Creation of Positions Resolution #24-21 7. MCH Contract Amendment 2 Resolution #26-21 8. Policy Review and Approval H. Reports Review a. Superintendent’s Report b. Financial Reports: Revenue Expenditures Cash Balance Cash Flow c. Voucher Reports & Resolution #25-21 d. Enrollee Statistics Report e. Personnel Control Report f. Committee Reports: Facilities, Wellness (Windfall School) I. Public Relations III. Open Forum (Board Policy Ch. 2, Sec. 4 D) • The Board maintains discretion to hold an Open Forum • Five (5) minutes allotted per speaker • Forty-five (45) minutes, total of (9) speakers IV. Executive Session (Following General Session) V. Adjournment The next Regular Board Meeting is scheduled for July 26, 2021 3 4 MEDINA COUNTY BOARD OF DEVELOPMENTAL DISABILITIES Special Board Meeting Minutes May 14, 2021 ZOOM I. Call to Order The MCBDD Special Board Meeting, via ZOOM, was called to order by Board President, Dave Hartman, at 5:00 p.m. Other Board Members present via Zoom included Elaine Orlandi, Lisa Morrison, and Christy Mattey. Wayne Carroll and Sandra Thomas Fain were excused. Ms. Salek was not present. Staff present included the following: Ms. Finnerty, Mr. Richards, Mr. Dryer, Ms. Koty, and Ms. Bajorek. Colleen Swedyk, County Commissioner, was also present. There were nine live views on YouTube. There were no comments. II. General Session A. Moment of Silence B. Mission Statement Affirmation Read by Mr. Hartman C. MCH Housing Contract Update • Both sides were currently in mediation working to come to an agreement. • Mediation began at 9:00 a.m. on 5/14 and was scheduled to end at 6:00 p.m. • Those present in mediation from MCBDD included Stacey Maleckar, Superintendent, Carey Bates, Director of Business, and Wayne Carroll, Board Member. • Mr. Hartman will reach out to Ms. Maleckar to receive an update either tonight or tomorrow. • Mr. Hartman requested Ms. Lees add Creative Housing Update as a line item to the agenda for the Regular Board Meeting scheduled on 5/17. III. Adjournment A Motion was made by Ms. Morrison, seconded by Ms. Mattey, to adjourn the meeting at 5:09 p.m. The Motion was approved with a unanimous “yes” vote. FOR APPROVAL _____________________________ __________________________ Board Chair Board Secretary Medina County Board of DD Medina County Board of DD 5 MEDINA COUNTY BOARD OF DEVELOPMENTAL DISABILITIES Regular Board Meeting Minutes-Zoom May 17, 2021 I. Call to Order The MCBDD Regular Board Meeting was called to order via Zoom by Board President, Dave Hartman, at 4:34 p.m. Other Board Members present via Zoom included the following: Wayne Carroll, Elaine Orlandi, Sandra Thomas Fain (joined at 4:52 p.m.), and Christy Mattey (joined at 5:12 p.m.) Lisa Morrison was excused. The Regular Board Meeting was livestreamed for the public via the MCBDD YouTube channel. Staff present via Zoom included the following: Ms. Maleckar, Ms. Finnerty, Ms. Lees, Ms. Davis, Mr. Richards, Ms. Hetkey, Ms. Bajorek, Mr. Dryer, and Ms. Bates. Others present via Zoom included the following: parents Fran Koenig, Laura Oberacker, Sharon Noland, Betty Olah, Andy Olah, and Lisa Hennings; Colleen Swedyk, County Commissioner; Willie Jones, OACB; and Tom Karris, Attorney. There were 15 views on YouTube Live. There were no comments or questions. II. General Session A. Moment of Silence A moment of silence was observed. B. Mission Statement Affirmation The Mission Statement was recited by Mr. Hartman. C. Approval of Minutes 1. Approval of the Minutes from the Ethics Committee Meeting, April 26, 2021 A Motion was made by Ms. Salek, seconded by Ms. Orlandi, to approve the Minutes from the Ethics Committee Meeting on April 26, 2021. The Motion passed with a unanimous “yes” vote. 2. Approval of the Minutes from the Regular Board Meeting, April 26, 2021 A Motion was made by Ms. Salek, seconded by Ms. Orlandi, to approve the Minutes from the Regular Board Meeting on April 26, 2021. The Motion passed with a unanimous “yes” vote. D. Old Business There was no Old Business. E. Presentation – Donor Scholarship This was pushed to later on the agenda due to Ms. Mattey’s absence at the time of the presentation. F. Discussion Items Ms. Maleckar stated that we are moving forward with mediation to explore possible solutions. The first session was held on Friday, May 14. Both parties have agreed to not share information from the mediation sessions. We are hoping to get the second mediation meeting scheduled in the 6 upcoming weeks. Mr. Hartman asked why the second mediation meeting wasn’t scheduled at the end of the first meeting. Ms. Maleckar stated that the mediator was still gathering information. The mediator is the one who schedules the meetings and we are waiting to hear back from him once he has the information he needs to move forward. G. New Business 1. Procurement Card Use Resolution #18-21 (ACTION) A Motion was made by Ms. Orlandi, seconded by Mr. Carroll, to approve Resolution #18-21 to request authorization from the Medina County Commissioners for use of the new Home Depot procurement card for Bobby Richards, Director of Facilities and IT. Ms. Bates stated that we do have other cards for other staff, this one would be in only Mr. Richard’s name. Mr. Carroll asked if the amount of the card would change. Ms. Bates stated we have a policy that dictates the amounts and limits for each procurement card. The Motion was approved with a unanimous “yes” vote. H. Reports Review • Superintendent’s Report – Ms. Maleckar reviewed the following: In April, we received the 2017 and 2018 Cost Report Settlements (2.9M). SSAs are participating in a statewide survey by OACB to determine the reason for the decline in people returning to in-person facility based and VH services. EI referrals are steadily increasing. Preschool Graduation is May 21. There are seven graduates. The Medina ESC will hold their Extended School Year program at our facility this summer. Jerry Thomas, Individual Supports Coordinator, trained 24 staff at Windfall Industries in Positive Behavior Supports over the last few months. In April, we partnered with Mental Health of Ohio to coordinate a Mental Health First Aid training for staff and stakeholders. The STEP program will not be offered at the Achievement Center for the 2021-2022 school year. We have been closely working with students, families, SSAs, providers, and school districts to provide the best opportunity for these students in the upcoming school year. Special Olympics has a list of sports starting back up again. Mr. Hartman asked where the number of graduates (7) stands from years past and if there are seven new students to replace them. Ms. Bajorek stated that the graduates are preschool. We typically do receive new preschool enrollments over the summer. Mr. Hartman asked if we are happy with how many staff have been trained in newborn behavior observation. Ms. Bajorek stated that yes she is and that this is a tool that DODD decided to use a few years ago and training is slowly being rolled out. This tool would only be used with newborns, not all EI participants. Mr. Hartman asked if staff involved with STEP will be reassigned. Ms. Maleckar stated we are in the process of assessing that and that we have been looking very closely at that, as well as how we can help private providers with community employment. Mr. Carroll stated that he had submitted some questions via email to the Superintendent and is awaiting responses. 7 • Financial Reports - Ms. Bates reviewed the following: Revenue 9.3M received for the first half tax payment. $5,212 received for the first quarter sales tax. 2.9M received for Medicaid settlement (CY17 and CY18 Cost Report Settlements). DODD was to send in 2022 but moved up for county boards to help with the second provider payment for Covid. $113,392 MAC payment received (two quarters). Donation received from Paula Majoros for two memorial bricks in memory of an individual and a staff who recently passed away. Expenses We are at 26%. Equipment was purchased: replacement laptops, floor scrubber, and cooling tower control and pumps. No concerns. Cash Balance – Ms. Bates reviewed with no questions/comments from the Board. Cash Flow – Ms. Bates reviewed with no questions/comments from the Board.