State of Colorado Invitation for Bid IFB1 2015*294 BIDS DUE: June 26, 2015 @ 11:00 AM (MST) All Bids shall be submitted F.O.B. Destination unless Otherwise Specified Per the attached specifications, terms, and conditions Bidders are urged to read the bid thoroughly before submitting a bid. ISSUING OFFICE This Invitation for Bid (IFB) is issued by the State of Colorado, Department of Natural Resources, on behalf of the Colorado Division of Parks and Wildlife. All contact regarding this solicitation is to be directed to: Department of Parks and Wildlife Raven Lopez, CPW Purchasing Office 1313 Sherman St., Room 618, Denver, Co 80203 P-303-866-3203 X 4611 or emailed to: Email: [email protected] PURPOSE The purpose of this Invitation for Bid is to obtain competitive quotations from qualified individuals and firms for Resale Firewood. The State has been divided into three (3) Areas and three (3) awards will be made for firewood. It is the intent of Colorado Parks and Wildlife that, if necessary, multiple awards may be made to different vendor in regards to this solicitation. Page 1 of 11 IFB1 2015*294 State of Colorado Invitation for Bid SPECIFICATIONS Description Resale Firewood Quantity 32,880 Bundles (see attached Excel File for breakdown for each Park) Bundles Must be no less than 16 inches long, 10 inches wide & .75 cubic feet in volume per bundle No fewer than 9 pieces of wood per bundle Wrapped in sturdy wrapping to ensure bundles do not break apart Sturdy handle attached to the bundle that does not break For planning purposes please provide a picture of wood bundles Minimum quantities per pricing sheet listed on the attached Excel File, however, if there are additional requests for firewood bundles throughout the fiscal year, CPW is requesting amount per bundle additional cost for minimum of 240 bundles Delivery Bundled wood delivered to specified park upon request Delivered within 5 days of order to specified park After an order is placed, the company is to schedule delivery directly with the park to ensure a park staff member is available to operate a forklift to avoid unloading bundles by hand – preferred to have a +/- 2 hour window from scheduled delivery time Loads must be anywhere between 240 and 600 bundles Loads must be delivered on pallets All Pallets that are delivered will be picked up on the next delivery Delivery to all Parks as stated below. Pricing List Pricing Information on attached Excel File. **Note: If a fire ban (or other weather related issue) is put into place for any of the parks listed on this solicitation, we reserve the right to reduce the minimum quantity for delivery. Page 2 of 11 IFB1 2015*294 State of Colorado Invitation for Bid DELIVERY The following 18 parks are those that upon award will have immediate needs to order firewood: Area 1 Address Cherry Creek State Park 4201 South Parker Road, Aurora, CO 80014 Chatfield State Park 11500 N Roxborough Park Road, Littleton, CO 80125 Golden Gate State Park 92 Crawford Gulch Road, Golden, CO 80403 St. Vrain State Park 3525 State Highway 119, Firestone, CO 80504 North Sterling State Park 24005 CR 330, Sterling, CO 80751 Area 2 Address Eleven Mile State Park 4229 County Road 92 Mueller State Park Lake 21045 George, Highway CO 6780827 South Trinidad State Park 32610 Divide, Highway CO 80814 12 Cheyenne Mountain State Park Trinidad,410 JL Ranch CO 81082Heights John Martin State Park (Need delivery every 30703Colorado Co. Springs, Rd. 24, Hasty,CO 80926 CO 81044 other year) Area 3 Address Vega State Park 15247 North 6/10 Road Unit A, Collbran, CO 81624 Sylvan Lake State Park 10200 Brush Creek Road, Eagle, CO 81631 Rifle Gap State Park 5775 Highway 325, Rifle, CO 81650 Rifle Falls State Park 5775 Highway 325, Rifle, CO 81650 Fruita State Park 595 Hwy 340, Fruita, CO 81521 Island Acres State Park 1055 Interstate 70, Palisade, CO 81526 Highline State Park 1800 11.8 Road, Loma, CO 81524 Navajo State Park 1526 County Road 982, Arboles, CO 81121 Page 3 of 11 IFB1 2015*294 State of Colorado Invitation for Bid The following parks/office locations currently do not have an immediate need to order firewood but could be added to the list of parks that the awarded vendor would need to assist if the location chose to use the award: Area 1 Address State Forest State Park 56750 Highway 14, Walden, CO, 80480 Boyd Lake State Park 3720 N County Road 11-C, Loveland, CO 80538-2307 Jackson Lake State Park 26363 County Road 3, Orchard, CO, 80649 Area 2 Address Lathrop State Park 70 County Road 502, Walsenburg, CO, 81089 San Luis State Park P O Box 150, Mosca, CO, 81146 Lake Pueblo State Park 640 Pueblo Reservoir Road, Pueblo, CO, 81005 Area 3 Address Crawford State Park 40468 Hwy 92, Crawford, CO, 81415 Steamboat Lake State Park 61105 RCR 129, Clark, CO, 80428 Pearl Lake State Park 61105 RCR 129, Clark, CO, 80428 Paonia State Park P O Box 147, Crawford, CO, 81415 Yampa River State Park 6185 W. US Hwy. 40, Hayden, CO 81639 Ridgway State Park 28555 Highway 550, Ridgway, CO 81432 Lone Mesa State Park Approximately 25 miles north of the town of Dolores Dolores, CO, 81323 Page 4 of 11 IFB1 2015*294 State of Colorado Invitation for Bid PRICING See attached Excel sheet – please complete the cost per each item. The Excel File must be completed and returned along with the Vendor Information Sheet to be considered responsive. TERM The prices must remain firm for the first 12 months. At the State’s option, the State may choose to renew this award for an additional 2, 12 month period, not to exceed a total of 3 years (36 months). If the state chooses to renew this bid for the additional term – the State must notify the vendor in writing no less than 60 days prior to the expiration of the current 12-month term of its intent to renew the agreement for an additional year. If the State chooses to renew for the additional years, the vendor may request a rate adjustment in writing with supporting documenation for the rate increase at least 30 days prior to the start of the next 12-month term . The requested rate adjustment may not exceed the average of the 12 months of Consumer Price Index (CPI) rates for West Urban Region that are published prior to 45 days before the rate is to go into effect or a five percent (5%) adjustment, whichever is less. Only one such increase will be allowed in any 12-month period of this Contract. INQUIRIES Vendors may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline. Questions must be submitted in writing to: Raven Lopez Department of Natural Resources Division of Parks and Wildlife Email Address: [email protected] Inquiries sent by fax will not be accepted. The preferred method for submitting inquiries is through ColoradoVSS website (see below) or via email as an attachment that can be opened by Microsoft Word 2003 or 2007. The answers to the written inquiries received by the deadline stated will be answered and these answers will be posted in a new document that will be posted to VSS by the deadline stated in the Solicitation Schedule QUESTIONS ABOUT THE INVITATION FOR BID All questions about the specific item(s) being solicited for must be posted on the VSS site or emailed to the CPW Purchasing Agent in charge of the Invitation for Bid at [email protected] If you have questions about the process to submit a bid response, please call the CPW Purchasing Agent in charge of the solicitation, identified on Page 1. Page 5 of 11 IFB1 2015*294 State of Colorado Invitation for Bid SOLICITATION SCHEDULE Bid Posted June 11, 2015 Written Inquiry Deadline June 17, 2015 at 4:00 pm MST Answers to Written Solicitation Questions to be June 18, 2015 by 5:00 pm MST posted on VSS Bid Closes June 26, 2015 at 11:00 am MST Bid Award Expected by June 30, 2015 ColoradoVSS WEBSITE This solicitation is published using the ColoradoVSS.; www.colorado.gov/vss. Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. VENDOR REQUIREMENTS Because of the limited competition expected from registered ColoradoVSS Vendor Self Service (VSS) vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration is active prior to the bid opening time or the due date for receipt of quotes. VSS and its registration information can be found at: https://codpa-vss.hostams.com/webapp/PRDVSS1X1/AltSelfService NOTE: Vendors that were registered in the state BIDS system prior to the implementation of the VSS system on July 1, 2014, and are having trouble registering in VSS, please contact the purchasing agent in charge of the solicitation and we will assist you.