JUNEE SHIRE COUNCIL AGENDA AND BUSINESS PAPER Ordinary Meeting of Council Tuesday, 17 NOVEMBER 2015 @ 4.30pm in the Council Chambers Our Vision: “Junee will be a great place to live, with a healthy civic pride. That will come about because the amenity of the Shire – social, recreational, cultural, environmental and visual – is the best quality possible given our circumstances. There will be an increase in population because of this, with the increase made up of people who are net contributors to the community. “Junee will be prosperous and existing services and businesses will have been preserved and grown. The Shire will have economic development strategies recognising the different circumstances of urban and rural areas. “Junee will be a place where innovative, responsive leadership and management occurs in all facets of community life. “It will be an independent Local Government area with a strong sense of identity.” Our Mission: The community and Junee Shire Council are to Make Tracks systematically and with determination towards the Shire Vision.” Our Community Values: Proud and welcoming – we are proud of our Shire and as a friendly community we encourage and support new residents and business owners. Innovative and progressive – we welcome new ideas and we seek to make changes that will improve the lifestyle of our community. Inclusive – we have a perspective broader than the Shire boundary; our regional focus means we are tuned to the opportunities available through co-operation and partnerships. Leadership and wisdom – we listen and act; we are prepared to take tough decisions in the best interests of the future of our people, our place and our economy. AGENDA APOLOGIES PRESENTATION BY DR DREW – FIT FOR THE FUTURE CONFIRMATION OF MINUTES ORDINARY MEETING 20 OCTOBER 2015 MATTERS ARISING OUT OF MINUTES DECLARATIONS OF INTEREST MAYORAL MINUTE GENERAL MANAGER’S REPORT 1[GM] FIT FOR THE FUTURE 2[ADCCS] PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS POLICY 3[AFM] REVIEW OF FINANCIAL RESULTS TO 30 JUNE 2015 4[ADCCS] QUARTERLY BUDGET 5[ADCCS] REVOTES FROM 2014/2015 TO CURRENT FINANCIAL YEAR 6[ADCCS] THE GOVERNMENT INFORMATION (PUBLIC ACCESS) ACT 2009 7[AFM] COUNCIL INVESTMENTS AND BANK BALANCES 8[DES] DEED OF AGREEMENT FOR SOUTH-EAST WEIGHT OF LOADS GROUP MEMBERSHIP 9[ADDES] PROPOSED 21 LOT RESIDENTIAL SUBDIVISION – DA 2015/43 LOT 14 DP 833292 AND LOT 1 DP 391956 14 JOHN POTTS DRIVE AND 25 KITCHENER STREET JUNEE 10[ADDES] SECTION 96 AMENDMENT – DA 2012/8 LOT 14 DP 1035451 17 LOUGHAN ROAD JUNEE 11[ADDES] JUNEE RESIDENTIAL STRATEGY 2006 – DRAFT PROGRESS REPORT 12[ADDES] DRAFT EXPLORATION CODE OF PRACTICE – COMMUNITY CONSULTATION 13[ADDES] DRAFT JUNEE DEVELOPMENT CONTROL PLAN 14[ADDES] NSW DISABILITY INCLUSION ACTION PLANNING GUIDELINES CORRESPONDENCE COMMITTEE REPORTS DELEGATES REPORTS NOTICES OF MOTION NIL LATE BUSINESS (MATTERS OF URGENCY) NIL QUESTIONS/STATEMENTS WITH NOTICE Cr M Holmes INFORMATION BOOKLET – TABLED FOR THE INFORMATION OF COUNCILLORS GENERAL MANAGER’S CONFIDENTIAL REPORT – RECOMMENDATIONS OF COMMITTEE OF A WHOLE MEETING NIL CLOSE JUNEE SHIRE COUNCIL CONFIRMATION OF MINUTES ORDINARY MEETING MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 OCTOBER 2015. The meeting opened at 4.40pm. PRESENT Councillors M Austin, A Clinton, P Halliburton, M Holmes, C Randall and J Ward. APOLOGIES 01.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr C Randall that Councillor R Callow, Councillor L Cummins and Councillor N Smith be granted a leave of absence from the 20 October 2015 Ordinary Meeting. STAFF General Manager, Acting Director Corporate and Community Services, Director Engineering Services, Acting Director Development and Environmental Services and Executive Assistant. CONFIRMATION OF MINUTES – EXTRAORDINARY MEETING 15 SEPTEMBER 2015 02.10.15 RESOLVED on the motion of Cr M Holmes seconded Cr J Ward that the minutes of the Extraordinary Meeting held on 15 September 2015, copies of which had been supplied to each Councillor, be confirmed. CONFIRMATION OF MINUTES – ORDINARY MEETING 15 SEPTEMBER 2015 03.10.15 RESOLVED on the motion of Cr C Randall seconded Cr J Ward that the minutes of the Ordinary Meeting held on 15 September 2015, copies of which had been supplied to each Councillor, be confirmed. BUSINESS ARISING Councillor Halliburton enquired as to the progress of the Memorial Park fence. The Director Engineering Services stated that quotes are still being sourced. DECLARATIONS OF INTEREST Councillors were invited to disclose any Declarations of Interest related to the items of business in the report. None were received. MAYORAL MINUTE 1. LOCAL GOVERNMENT NSW STATE CONFERENCE – 12 & 13 OCTOBER 2015 04.10.15 RESOLVED on the motion of Cr M Holmes seconded Cr J Ward that the Mayoral Minute be adopted. CHAIRPERSON: Page 1 of 5 MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 OCTOBER 2015. GENERAL MANAGER’S REPORT The General Manager presented a report which dealt with Items 1 to 11, and the following action was taken: 05.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr M Austin that the Council suspend Standing Orders and bring Item 9 forward; the time being 4.44pm. 9[ADDES] DEVELOPMENT APPLICATION NO. 2015/19 – STORAGE SHED AND HOBBY RAILWAY – 86-90 WARDLE STREET JUNEE –UPDATE It was MOVED by Cr M Holmes that the application be approved on a 12 month basis. The MOTION was withdrawn. 06.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr C Randall that: 1. Council advise the applicant, based on the additional information provided, that it considers that a report, prepared by a qualified noise consultant, identifying appropriate noise mitigation measures for the proposal, would satisfy Item 3 of Council’s request on the 23 June 2015. 2. Should the applicant proceed with the proposed on-site noise assessment, that staff considers referring any report or results from the on-site noise trials for assessment by a qualified noise consultant. As required under Section 375A of the Local Government Act, the following is the record of voting for this planning matter. FOR: Cr M Austin, Cr A Clinton, Cr M Holmes, Cr P Halliburton, Cr C Randall and Cr J Ward. AGAINST: Nil 07.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr C Randall that Standing Orders be resumed the time being 5.04pm. 1[GM] PECUNIARY INTEREST RETURNS 08.10.15 RESOLVED on the motion of Cr J Ward seconded Cr M Holmes that Council receives and notes the tabling of annual disclosures of interests in written form at the Ordinary Council meeting held on the 19 October 2015. 2[GM] OFFICE OPERATIONS – CHRISTMAS NEW YEAR 2015/2016 09.10.15 RESOLVED on the motion of Cr C Randall seconded Cr J Ward that in relation to the Christmas/New Year period 2015/2016: 1. The report be noted; and CHAIRPERSON: Page 2 of 5 MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 OCTOBER 2015. 2. Suitable advertisements be placed in the local press advising the community of the office arrangements for the Christmas/New Year period. 3[GM] ACTING GENERAL MANAGER 10.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr M Holmes that in accordance with s.351 of the Local Government Act 1993 - whilst the General Manager is on leave - the Director of Corporate and Community Services is appointed Acting General Manager. In instances where the Director of Corporate and Community Services is also on leave, the Director of Engineering Services is appointed Acting General Manager. 4[ADCCS] FINANCIAL REPORTS TO 30 JUNE 2015 11.10.15 RESOLVED on the motion of Cr J Ward seconded Cr A Clinton that: 1. The report be noted. 2. Council make the two Statements as included in the above report in relation to its Annual Financial Reports for the year ended 30 June 2015. 5[ADCCS] EURONGILLY DISTRICT HALL COMMITTEE - REQUEST FOR ASSISTANCE WITH RATES 12.10.15 RESOLVED on the motion of Cr M Austin seconded Cr C Randall that the Council donate an amount equal to the outstanding rates and interest for the 2013/14, 2014/15 and 2015/16 financial years, to the Eurongilly District Hall Committee. Councillor M Holmes voted against the motion and asked that this be recorded. 6[ADCCS] PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR MAYORS AND COUNCILLORS POLICY 13.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr J Ward that the Council note the advertising for the Payment of Expenses and Provision of Facilities for Mayors and Councillors Policy and that a report be provided back to Council with any submissions prior to formal adoption. 7[ADDCS] FINANCIAL ASSISTANCE GRANT 14.10.15 RESOLVED on the motion of Cr C Randall seconded Cr M Austin that the report be noted. 8[AFM] COUNCIL INVESTMENTS AND BANK BALANCES 15.10.15 RESOLVED on the motion of Cr A Clinton seconded Cr J Ward that: 1. The Monthly Investment Reports as at 30 September 2015 be received and noted. 2. The Certificate of the Responsible Accounting Officer be noted and the report adopted. CHAIRPERSON: Page 3 of 5 MINUTES OF THE ORDINARY MEETING OF JUNEE SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS, BELMORE STREET, JUNEE ON TUESDAY, 20 OCTOBER 2015. 10[ADDES] JUNEE SHIRE PUBLIC HEALTH INSPECTION PROGRAM 16.10.15 RESOLVED on the motion of Cr M Holmes seconded Cr M Austin that the report be received and noted. 11[ADDES] COMMUNITY EVENT – ALCOHOL FREE ZONE – BROADWAY, JUNEE 17.10.15 RESOLVED on the motion of Cr M Holmes seconded Cr M Austin that: 1.