THE CORPORATION OF THE CITY OF FERNIE Resort Development Strategy Advisory Working Group held at 9:00 AM on Tuesday, October 30, 2018 City Hall, 2nd floor Meeting Room at City Hall, 501-3rd Avenue, Fernie, B.C. AGENDA Page . 1. CALL TO ORDER . 2. APPROVAL OF AGENDA AND LATE ITEMS . 3. ADOPTION OF MINUTES . 3 - 7 3.1 Minutes of July 31, 2018 for adoption. 2018-07-31 RDS AWG Minutes . 4. BUSINESS . 8 - 36 4.1 Winter Shuttle Update Partnering Agreement - 2018 Final Operations Agreement - 2018 Final ShuttleSchedule_Poster_2018 . 37 - 45 4.2 Winter Festival and Event Applications - Fernie Nordic Society Aug 2 Intake Funding Matrix Fernie Nordic Society Event Application . 46 - 58 4.3 Winter Festival and Event Applications - Fernie Snowmobile Assoc FSA Event Application FSA FinStatements . 59 - 71 4.4 Winter Festival and Event Application - Reel Canadian Film Festival Reel Cdn Film Fest Application . 72 - 100 4.5 Resort Development Strategy Guidelines and Proposal Resort Development Strategy Guide for 2019-2021 WCS Proposal for Fernie RDS RMI Updates & Reminders . 5. NEXT AWG MEETING . City of Fernie Resort Development Strategy Advisory Working Group of October 30, 2018 Agenda 5.1 December 4, 2018 at 9:00AM . 6. ADJOURNMENT THE CORPORATION OF THE CITY OF FERNIE Minutes of a Resort Development Strategy Advisory Working Group held at 9:00 AM on July 31, 2018 in the Council Chamber at City Hall, 501-3rd Avenue, Fernie, BC. Present Regrets Norm McInnis, CAO Derick Berry, Fernie Central Reservation Courtney Baker, Community at Large Shawn Tomlin, RDEK (Non-Voting) Andy Cohen, Fernie Alpine Resort Councillor Levesque (Non-Voting) Louise Ferguson, Fernie & District Arts Council Mayor Giuliano, Ex-Officio Jikke Gyorki, Tourism Fernie Suzanne Garand, Corporate Officer Julie Kelly, Fernie Trails Alliance Tracy Kelly, Leisure Services Advisory Board Patty Vadnais, Chamber of Commerce Shirley McMahon, Director of Finance Meredith Daniel, Deputy Clerk Patrick Sorfleet, Manager of Planning CALL TO ORDER The Chief Administrative Officer called the meeting to order at 9:03 am. APPROVAL OF AGENDA AND LATE ITEMS 2018-07-31 Agenda Moved by Tracey Kelly THAT 4.9 Station Square and 4.10 Entry Monuments - Gateway Signage be added to the agenda; and THAT the agenda be adopted as amended. CARRIED ADOPTION OF MINUTES 2018-07-03 RDS AWG Moved by Patty Vadnais THAT the 2018-07-03 minutes of the RDS AWG be adopted as presented. CARRIED DELEGATIONS Minutes of a Resort Development Strategy Advisory Working Group held July 31, 2018 4.1 Resort Development The Chief Administrative Officer reviewed the 2018 Resort Strategy 2015 - 2017 Funding Applications Development Strategy funding structure and process for 2018. Community groups that are not already included in the 2015-2017 Resort Development Strategy will require approval from City Council and the province prior to receiving infrastructure funding. Conflict of interest rules were reviewed. 4.2 Infrastructure Funding Emma Dressler gave a presentation on behalf of the Elk Valley Swim Request - Elk Valley Swim Club Club to request infrastructure funding for facility equipment. Funding will be used to purchase a LED scoreboard/timing clock. 4.3 Infrastructure Funding Larry DeMarchi gave a presentation on behalf of Pickleball Fernie to Request - Pickleball request infrastructure funding to support the development of Pickleball courts. Funding will be used to complete phase one of a design plan to create pickleball courts. 4.4 Infrastructure Request - Pierre Dupont gave a presentation on behalf of the Fernie Pets Society Fernie Dog Park to request infrastructure funding for the Fernie Dog Park. Funding will be used to build fencing and entry gates for the park. 4.5 Infrastructure Funding Jikke Gyorki gave a presentation on behalf of the Fernie Mountain Bike Request - Dirt Jump Park Club to request infrastructure funding to support the Dirt Jump Park. Funding will be used to create new jumps, complete track maintenance, promoted safety education and install signage. 4.6 Infrastructure Funding Julie Kelly gave a presentation on behalf of the Fernie Trails Alliance to Request - Fernie Trails Alliance - Pathway 2020 request infrastructure funding to support the 2020 Pathway. Funding will be used to complete preliminary designs and trail engineering. 4.7 Infrastructure Funding Tracey Kelly gave a presentation on behalf of the Leisure Services Request - Leisure Services Advisory Board - Outdoor Rink Advisory Board to request infrastructure funding to support the Outdoor Rink. Funding would be used for electrical supplies, painting, portable toilets, signage and user safety improvements. 4.8 Infrastructure Funding Louise Ferguson gave a presentation on behalf of the Fernie & District Request - Fernie & District Arts Council - Stage Cover Arts Station to request infrastructure funding to purchase a stage cover for the Arts Station building. Minutes of a Resort Development Strategy Advisory Working Group held July 31, 2018 4.9 Station Square The Manager of Planning provided an update on the Station Square project and answered group inquiries. A landscape architect has been engaged to create a costed project with phased design for the development of the square. Mr. Sorfleet reviewed work completed to date, the current budget and noted that the square’s public art, titled “Hardy Town”, was installed in May 2018. Mr. Sorfleet reviewed the anticipated phased timeline for construction and potential costs. The RDS AWG may receive a request for further funding to support the Station Square project in 2019. The CAO suggested that the RDS AWG consider adding the Station Square project to the 2019-2021 strategy and noted this strategy will need to be completed for February 2019. The AWG discussed the proposed phased approach for Station Square and agreed that it should be included in the 2019-2021 strategy. 4.10 Entry Monuments - The Chief Administrative Officer reviewed the proposed design plans Gateway Signage for gateway signage and the project budget noting the current design requires high cost materials. The AWG discussed options to reduce signage costs by amending the design, using alternative building materials or using RDS funds to commission a new design. Mr. McInnis called for a recess at 10:55 am. Mr. McInnis reconvened the meeting at 11:10 am. The AWG discussed opportunities to engage with the Ktunaxa Nation regarding the signage strategy as the current design incorporates First Nation symbolism. Mr. McInnis suggested that decisions regarding entry monuments be postponed until consultation can be undertaken with the Ktunaxa Nation. Mr. McInnis noted that the available budget for RDS this year is $126,000. The AWG reviewed each request against the funding criteria and agreed the following applications met the Infrastructure Funding criteria: Elk Valley Swim Club Fernie Pickleball Fernie Dog Park Dirt Jump Park (perceived conflict: Jikke Gyorki, Fernie Mountain Bike Club exited the meeting during discussions of Dirt Jump Park). Minutes of a Resort Development Strategy Advisory Working Group held July 31, 2018 Fernie Trails Alliance (perceived conflict: Julie Kelly, Fernie Trails Alliance exited the meeting during discussions FTA Pathway TRail). Outdoor Rink (perceived conflict: Tracey Kelly, member Leisure Services Advisory Board and exited the meeting during discussions of Outdoor Rink). Arts Station (perceived conflict: Louise Ferguson, employee Fernie & District Arts Council exited the meeting during discussions of Station Square). Patty Vadnais (perceived conflict: Chamber of Commerce rep Signage Strategy and exited the meeting during discussion of Signage Strategy) The AWG reviewed the financial requirements of the Station Square and Entry Monuments for the City and designated a portion of the remaining budget to these items. Moved by Norm McInnis Seconded by Courtney Baker THAT Council approve allocating $126,000 from the 2015-2017 Resort Municipality Initiative Program for infrastructure funding as recommended by the Resort Development Strategy Advisory Working Group (RDSAWG): Elk Valley Swim Club $10,000 Fernie Pickleball $11,000 Fernie Mountain Bike Club - Dirt Jump $10,000 Leisure Services Advisory Board - Outdoor Rink $25,000 Fernie Trails Alliance – Pathway 2020 $10,000 Signage Strategy $20,000 Station Square $40,000 $126,000 CARRIED BUSINESS Winter Shuttle Report - Tourism Ms. Gyorki reviewed the 2017/18 Winter Shuttle Report and answered Fernie inquiries. The shuttle provided services to over 14,000 riders. The shuttle service cost $6500 more than budgeted and this shortfall was paid for by the City of Fernie. The 2018/19 budget will be updated to Minutes of a Resort Development Strategy Advisory Working Group held July 31, 2018 reflect a higher operational cost, but operators will endeavor to keep the current rider fee of $4. NEXT AWG MEETING September 4, 2018 (9:00AM) The next RDS AWG meeting is scheduled for September 4, 2018 at 9:00 am. ADJOURNMENT The Chief Administrative Officer adjourned the meeting at 12:40 pm. Norm McInnis, CAO RDS AWG Chair Meredith Daniel, Deputy Clerk I hereby certify the foregoing to be the correct Minutes of a Resort Development Strategy Advisory Working Group held July 31, 2018 PARTNERING AGREEMENT For Shuttle Bus Service (the “Agreement”) THIS AGREEMENT DATED FOR REFERENCE THIS _____DAY OF _____________, 2018 BETWEEN: THE CORPORATION OF THE CITY OF FERNIE 501 – 3rd Avenue, Box 190 Fernie, British Columbia V0B 1M0 (hereinafter referred to as the “City”) OF THE FIRST PART AND: RESORTS OF THE CANADIAN ROCKIES INC. Inc. No. A55106 1505 – 17th Avenue S. W. Calgary, Alberta T2T 0E2 (hereinafter referred to as “RCR”) OF THE SECOND PART WHEREAS: A. the City wishes to partner with RCR for the purpose of providing a municipal service of operating shuttle bus service, whereby RCR will operate buses owned by the City, for service between locations within the City and Fernie Alpine Resort (the “Service”) intended to provide visitors and residents with convenient access to accommodation, shopping, entertainment and recreational activities in the City and at Fernie Alpine Resort, together with RCR, pursuant to section 21 of the Community Charter, S.B.C.