City of Port Hueneme Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the City Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the City Clerk’s office at the same time they are provided to the Council. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, CONTACT THE OFFICE OF THE CITY CLERK AT (805) 986-6503 OR THE CALIFORNIA RELAY SERVICE. NOTICE 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ALLOW PARTICIPATION IN THIS MEETING. PORT HUENEME CITY COUNCIL REGULAR MEETING HOUSING AUTHORITY SPECIAL MEETING MAY 21, 2018 PORT HUENEME CITY HALL: 250 NORTH VENTURA ROAD PORT HUENEME, CA 93041 6:00 PM CLOSED SESSION CS1. ROLL CALL: Council Members Figg, Hensley, and Sharkey; Mayor Pro Tem Berg; and Mayor Schnopp CS2. OPEN FORUM (10 Minutes) The Council will hear public comments for a maximum of 10 minutes. A person may address the Council only on matters within the Council’s subject matter jurisdiction. The Council cannot enter into a detailed discussion or take any action on comments, but may refer them to the City Manager for follow up or scheduling on a subsequent agenda for discussion. Each speaker shall limit comments to three minutes. With respect to every item of business to be discussed in Closed Session, pursuant to the California Government Code: CS3. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS (Pursuant to Government Code § 54956.8) PROPERTIES (Port Hueneme, CA): Parcel at west end of Surfside Drive, APN 206-0-100-340. Page 1 of 363 AGENCY DESIGNATED REPRESENTATIVES: Rod Butler, City Manager; Tony Stewart, Deputy Community Development Director; NEGOTIATING PARTIES: Harvey Champlin of Champlin & Associates UNDER NEGOTIATION: Negotiate price and terms of payment. CS4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION One potential action involving significant exposure to litigation pursuant to Section 54956.9(d) (1). 6:30 PM REGULAR MEETING AGENDA Public Communications: Each member of the public may speak on any item appearing on the Agenda or that is within the subject matter jurisdiction of the City Council. Speakers will be allowed three minutes per Agenda item to address the Council. Members of the public who want to address the Council should fill out a speaker card located on the back table in the City Council Chamber and provide the speaker card to the City Clerk. If a speaker wishes to address an item on the Agenda please note the Agenda item number or topic on the speaker card to ensure that you are called to speak before the Council takes action on the Agenda item. All speakers wishing to address the Council on items not on the Agenda will be called on to speak during the Open Forum portion of the Agenda. 1. CALL TO ORDER, FLAG SALUTE 2. INSPIRATION: Council Member Jim Hensley 3. ROLL CALL: Council Members Figg, Hensley, and Sharkey; Mayor Pro Tem Berg; and Mayor Schnopp 4. AGENDA: (Amend / Approve) 5. REPORTABLE ACTIONS FROM CLOSED SESSION: CITY COUNCIL WILL RECESS TO CONDUCT BUSINESS OF THE HOUSING AUTHORITY AND WILL RECONVENE, UPON CONCLUSION OF THE MEETING. HOUSING AUTHORITY (HA) SPECIAL MEETING HA1. ROLL CALL: Board Members , Brown, Figg, Hensley, and Sharkey; Vice Chair Berg; and Chair Schnopp HA2. AGENDA REVIEW: Page 2 of 363 HA3. CONSENT AGENDA: A. APPROVAL OF MINUTES Action: It is recommended the Board approve the Minutes of the April 2, 2018 Regular Meeting. B. CASH DISBURSEMENTS RATIFICATION Action: It is recommended the Board ratify the cash disbursements listing for the period from March 24, 2018 through May 11, 2018. HA4. OPEN FORUM: Anyone wishing to speak to the Board on any matter NOT on the Agenda may do so. Please approach the podium and give your name and city of residence clearly for the record. The Board cannot enter into a detailed discussion or take any action on comments, but may refer them to the Executive Director for follow up or scheduling on a subsequent agenda for discussion. Each speaker shall limit comments to three minutes. HA5. NEW BUSINESS: Chair verifies posting of notice by City Clerk Councilmembers declare any conflict Councilmembers declare any ex parte contacts Chair opens public hearing Staff presentation Public testimony Chair closes public testimony City Council discussion and possible action A. PUBLIC HEARING: ADOPTION OF A RESOLUTION APPROVING THE HOUSING AUTHORITY’S FY 2018-2019 ANNUAL AND 5- YEAR PLANS AND AUTHORIZED THE EXECUTIVE DIRECTOR TO EXECUTE AND SUBMIT THE PLAN TO HUD Action: It is recommended the Board, upon completion of the Public Hearing: 1.) Adopt a Resolution approving the Housing Authority’s FY 2018-2019 Annual and 5-year Plans, which include the Public Housing Capital Fund Program Annual Statements and revisions, revised and updated Capital Fund Five- year Action Plan.; and 2.) Authorize the Executive Director to execute and submit all documents and certifications to comply with requirements of the U.S. Department of Housing and Urban Development (HUD) Annual Plan approval process. Page 3 of 363 RESOLUTION NO.___ A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PORT HUENEME APPROVING THE FY 2018-19 PUBLIC HOUSING ANNUAL AND 5 YEAR PLAN CONSISTING OF THE CAPITAL FUND PROGRAM ANNUAL STATEMENT AND UPDATED CAPITAL FUND FIVE- YEAR ACTION PLAN, AND AUTHORIZING THE DIRECTOR TO EXECUTE AND SUBMIT ALL PLAN DOCUMENTS AND CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HA6. BOARD COMMENTS: RECONVENE TO CITY COUNCIL REGULAR MEETING. 6. OPEN FORUM: (30 Minutes) The Council will hear public comments for a maximum of 30 minutes. A person may address the Council only on matters NOT appearing on the agenda and within the Council’s subject matter jurisdiction. Anyone not able to address the Council before the 30 minutes expires may do so during the “Continuation of Open Forum” period just prior to adjournment of the meeting. The Council cannot enter into a detailed discussion or take any action on comments, but may refer them to the City Manager for follow up or scheduling on a subsequent agenda for discussion. Each speaker shall limit comments to three minutes. A. PROCLAMATION RECOGNIZING NATIONAL BEACH SAFETY/RIP CURRENT AWARENESS WEEK Action: Present proclamation acknowledging June 2 through June 9, 2018 as National Beach Safety/Rip Current Awareness Week. 7. CONSENT AGENDA – APPROVAL OF ITEMS 7A – 7H: All matters listed on the Consent Agenda are to be considered routine by the governing body, and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Agenda for separate motions. A. APPROVAL OF MINUTES Action: It is recommended the City Council approve the Minutes of the May 7, 2018 Special Meeting and Regular Meetings. B. CASH DISBURSEMENTS RATIFICATION Action: It is recommended the City Council ratify the cash disbursements listing for the period April 28, 2018 through May 11, 2018. Page 4 of 363 C. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FISCAL YEAR ENDED JUNE 30, 2017 Action: It is recommended that the City Council receive and file CAFR for the Fiscal Year Ended June 30, 2017. D. ADOPTION OF A RESOLUTION AUTHORIZING ESTABLISHING A COMPREHENSIVE PAY SCHEDULE FOR ALL EMPLOYEES Action: It is recommended the City Council Adopt a Resolution entitled: RESOLUTION NO.____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME, CALIFORNIA, ADOPTING A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL-TIME EMPLOYEES, PART-TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES E. APPROVAL FOR THE CITY OF PORT HUENEME TO JOIN SISTER CITIES INTERNATIONAL AND DELEGATION OF THE AUTHORITY TO THE HONORABLE MAYOR SYLVIA MUNOZ SCHNOPP TO SEND A LETTER TO THE MAYOR OF THE CITY OF ENSENADA, BAJA CALIFORNIA, MEXICO PROPOSING TO ENTER A SISTER CITY AGREEMENT BETWEEN THE TWO CITIES Action: It is recommended the City Council: 1.) Approve the City of Port Hueneme to join Sister Cities International (“SCI”). 2.) Delegate the authority to Mayor Sylvia Munoz Schnopp to send a letter to the Mayor of the City of Ensenada, Baja California, Mexico proposing to enter a sister city agreement to establish a sister city program. F. ADOPTION OF RESOLUTIONS IN PREPARATION FOR THE 2018 MUNICIPAL GENERAL ELECTION Action: It is recommended the City Council adopt the attached resolutions in preparation for the 2018 Municipal General Election. Page 5 of 363 RESOLUTION NO.___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME CALLING FOR A MUNICIPAL GENERAL ELECTION REQUESTING CONSOLIDATION OF THE ELECTION, REQUESTING THE COUNTY CLERK TO RENDER SERVICES AND SUPPLIES TO THE CITY FOR THE ELECTION, AND AUTHORIZING THE BOARD OF SUPERVISORS TO CANVASS THE RETURNS RESOLUTION NO.___ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT HUENEME ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO MATERIALS SUBMITTED TO THE ELECTORATE AND THE COSTS THEREOF FOR THE MUNICIPAL GENERAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, NOVEMBER 6, 2018 G. SECOND READING AND ADOPTION OF ORDINANCE APPROVING DEVELOPMENT AGREEMENT NO. PHDA-850 WHEELHOUSE DISPENSARY, LOCATED AT 521 W. CHANNEL ISLANDS BLVD., SUITES #1-6 Action: It is recommended the City Council move to waive further reading of the subject Ordinance, direct reading by title only and approve the Ordinance as presented.