MM 26.11.2019 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 26 November, 2019 at 7:00 pm PRESENT: The Right Worshipful the Mayor Councillor A Givan Deputy Mayor Councillor J McCarthy Aldermen W J Dillon MBE, A G Ewart MBE, S P Porter and J Tinsley Councillors N Anderson, R T Beckett, R Carlin, S Carson, D J Craig, A P Ewing, O Gawith, A Gowan, M Gregg, D Honeyford, S Hughes, J Laverty BEM, S Lee, H Legge, C McCready, A McIntyre, U Mackin, T Mitchell, Jenny Palmer, John Palmer, S Skillen and N Trimble IN ATTENDANCE: Lisburn & Castlereagh City Council Director of Service Transformation Director of Leisure & Community Wellbeing Head of Building Control Community Planning Manager Member Services Officer Attendance Clerk Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor A Givan, welcomed those present to the meeting, in particular to the members of the Lisburn Castlereagh Youth Council who were seated in the public gallery. The Right Worshipful the Mayor advised that the Youth Council had been invited to a reception in the Mayor’s Parlour following the meeting and that Members were also invited to come along and engage with the Youth Council. The Right Worshipful the Mayor requested that all mobile phones be switched off or put on silent for the duration of the meeting. The Director of Service Transformation outlined the evacuation procedures in the case of an emergency. Councillor R Carlin entered the meeting at 7.06 pm. 741 MM 26.11.2019 1. Business of The Right Worshipful the Mayor 1.1 Prayers The Right Worshipful Mayor, Councillor A Givan welcomed to the meeting Pastor Geoffrey Ward, Lisburn Baptist Church and advised that Pastor Ward would be retiring at the end of December 2019. Pastor Ward gave an address and said a prayer, during which he remembered the families of Council Members and staff who had suffered bereavement during recent weeks. At this point The Right Worshipful the Mayor referred to the following bereavements and asked everyone to remember these families at this time: Mrs Gemma Lucas, former employee in Human Resources, Service Support, whose son Leo passed away in the Royal Hospital for sick children, aged 41/2 years Mr Jonathan Graham, Human Resources, Support Services, and Mr David Graham, Building Control, Environmental Services, on the death of their brother Timothy Mrs Helen Alexander, Deputy Registrar, Support Services, on the death of her father, Mr Wilbert Small Mrs Gillian Allen, Mayor’s Office, Support Services, on the death of her mother, Mrs Ann Graham Mr Richard Treacy, Assets & Estates, Service Transformation, on the death of his mother, Mrs Mia Treacy Alderman Amanda Grehan – on the death of her sister-in-law, Ms Yvonne Campbell The Right Worshipful the Mayor reminded Members of the requirements in regard to the code of conduct during the Purdagh period in particular for those Members standing in the forthcoming General Election. The Right Worshipful the Mayor drew Members’ attention to the NILGA Guidelines on Purdagh which were available on SharePoint. The Right Worshipful the Mayor made a number of further announcements regarding the PA system and also in regard to unauthorised recordings of the proceedings not being permitted. 1.2 Mayor’s Engagements The Council noted a number of engagements attended by The Right Worshipful the Mayor and the Deputy Mayor since the last meeting of Council. 742 MM 26.11.2019 2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen J Baird, D Drysdale, A Grehan, M Henderson, S Martin and T Morrow and Councillors S Eastwood, J Gallen, M Guy, G McCleave, R McLernon and A Swan, the Chief Executive and the Director of Environmental Services. 3. Declarations of Interest During the course of the meeting a completed Declaration of Interest form was completed by Councillor U Mackin in relation to item 4.1.1 (Leisure & Community Development Minutes of 5 November 2019) Nominations to Lagan Valley Regional Park in view of his membership of Lagan Valley Regional Park. 4. Council Minutes 4.1 Meeting of Council held on 22 October 2019 It was proposed by Councillor M Gregg, seconded by Councillor N Trimble, and agreed that the minutes of the meeting of Council held on 22 October, 2019 be confirmed and signed. 4.2 Special Meeting of Council held on 18 November 2019 It was proposed by Councillor D Honeyford, seconded by Councillor C McCready, and agreed that the minutes of the Special Meeting of Council held on 18 November 2019 be confirmed and signed. 5. Matters Arising Meeting of Council held on 22 October 2019 Item 1 Page 650 Business of The Right Worshipful the Mayor Alderman J Tinsley put on record his sincere thanks and appreciation to the Chief Executive, Directors, Members from the various political parties and everyone across the Council who had sent messages of condolence to him and his family on the death of his mother the previous month. Special Meeting of Council held on 18 November 2019 Item 4.1 Page 736 Department of Infrastructure, Roads (Eastern Division) Autumn Report 2019 Alderman Tinsley referred to the concerns raised at the Special Meeting on 18 November in regard to barriers that had been erected over fire exits to properties in the area around Graham Gardens multi-storey car park and reported that he had received an email from DfI who were the landlord advising that the said barriers were to be removed by the leasee. He stated that the discussion following the presentation had been worthwhile in view of the letter indicating the removal of the barriers without delay. 743 MM 26.11.2019 Item 4.1 Page 736 Department of Infrastructure, Roads (Eastern Division) Autumn Report 2019 (Cont’d) Councillor N Trimble enquired if a formal response had been received from DfI in connection with a number of issues raised during the presentation. The Director reported that he had just received verbal confirmation that a letter from the Permanent Secretary on the issues raised had been received by the Council earlier that day. 6. Deputations There were no deputations. 7. Business Required by Statute (i) Signing of Legal Documents On a proposal by Councillor J Laverty, seconded by Councillor S Carson, it was agreed that the following legal documents be signed at the meeting: Lisburn and Castlereagh City Council and Morrow Gilchrist Associates Limited of 2nd Floor, The Concourse 1 Building Queens Road, Belfast, BT3 9DT – Consultancy Agreement via a Service Company for the provision of consultancy on the development of an outline business case for Hillsborough Castle and Heritage Village. Lisburn and Castlereagh City Council and Benagh Engineering and Motor Works Limited of 35 Benagh Road, Mayobridge, Newry, County Down, BT34 2JE – Contract for the service and maintenance of the Council’s waste compactor machines and containers in the Council’s HRC sites and other sites. Lisburn and Castlereagh City Council and Civco Limited of 25A Hillside Road, Maghera, BT46 5SD – Contract for Annual Tender AT1 – building maintenance and minor works. Lisburn and Castlereagh City Council and M & M Contractors (Europe) Limited of 4 Pilots View, 18 Heron Road, Belfast, BT3 9LE – Contract for Annual Tender AT1 – building maintenance and minor works. Lisburn and Castlereagh City Council and Amelio Group of Unit 41 Work West, 301 Glen Road, Belfast, BT11 8BU – Contract for Annual Tender AT1 – building maintenance and minor works. Lisburn and Castlereagh City Council and BDS Contracts of 11 Forthill Road, Dromore, County Down, BT25 1RF – Contract for Annual Tender AT1 – building maintenance and minor works. 744 MM 26.11.2019 (i) Signing of Legal Documents (Cont’d) Lisburn and Castlereagh City Council and Earney Contracts Limited of 120D Saintfield Road, Lisburn, BT27 5PG – Contract for Annual Tender AT1 – building maintenance and minor works. Lisburn and Castlereagh City Council and BES Solutions Limited of Unit 13 Ferguson Centre, 53-57 Manse Road, Newtownabbey, BT36 6RW – Contract for PPM 16 – roller shutters. Lisburn and Castlereagh City Council and Baltor Systems of 11 Hulls Lane, Moira Road, Lisburn, BT28 2SR – Contract for PPM 13 – Fuel Tanks. Lisburn and Castlereagh City Council and Thyssenkrupp Elevators Company Limited of Units 25/26 Dunlop Industrial Units, 8 Balloo Drive, Bangor, BT19 7QY – Contract for PPM 09 – passenger lifts. Lisburn and Castlereagh City Council and Gas and Controls Limited of 156 Woodburn Road, Carrickfergus, BT38 9AB – Contract for PPM 2 – gas detection equipment. Lisburn and Castlereagh City Council and We R Babble of 5th floor, The MAC, 10 Exchange Street West, Belfast, BT1 2NJ – Consultancy Agreement via a Service Contract for delivery of Food and Drink Programme 2019/20. Lisburn and Castlereagh City Council and Pulse Fitness Limited of Pulse Fitness, Radnor Park, Greenfield Road, Congleton, Cheshire – Deed of Variation of the contract to supply, install, operate and maintain Agreement relating to gymnasium facility at Lough Moss Leisure Centre. Lisburn and Castlereagh City Council and Pulse Fitness Limited, Radnor Park, Greenfield Road, Congleton, Cheshire – Letter of intent in relation to the provision, installation and maintenance of gym equipment relating to the gymnasium facility at Lough Moss Leisure Centre. 8. Adoption of Minutes of Committees Leisure and Community Development Committee 5 November 2019 Proposed by Alderman J Tinsley