Completion Report Project Number: 30531 Loan Number: 1736-MON December 2010 Mongolia: Cadastral Survey and Land Registration Project CURRENCY EQUIVALENTS Currency Unit – togrog (MNT) At Appraisal At Project Completion (20 October 1999) (30 September 2009) MNT1.00 = $0.00094 $0.00070 $1.00 = MNT1,064 MNT1,427 ABBREVIATIONS ADB – Asian Development Bank ALACGaC – Agency of Land Affairs, Construction, Geodesy and Cartography ALAGaC – Agency of Land Affairs, Geodesy and Cartography ALFP – annual land fee payment GIS – geographic information system ha – hectare km2 – square kilometer LMA – Land Management Agency MCA – Millennium Challenge Account MCUD – Ministry of Construction and Urban Development MID – Ministry of Infrastructure Development MRTCUD – Ministry of Road, Transportation, Construction and Urban Development NLIS – National Land Information System PCC – project coordination committee PMU – project management unit PPRA – project procurement-related audit SAGaC – State Agency for Geodesy and Cartography SDR – special drawing right SIPR – State Immovable Property Registry TA – technical assistance GLOSSARY aimag – provincial administrative unit in Mongolia soum – administrative subunit of aimag to own land – to be in legitimate control of land with the right to dispose of this land as stipulated in Article 3.1.2 of the Law of Mongolia on Land to possess land – to be in legitimate control of land in accordance with purpose of its use and terms and conditions specified in respective contracts as stipulated in Article 3.1.3 of the Law of Mongolia on Land to use land – to undertake a legitimate and concrete activity to make use of some of the land's characteristics in accordance with contracts made with owners and possessors of land as stipulated in Article 3.1.4 of the Law of Mongolia on Land cadastral – activity of mapping for all types of cadastre using the results of geodetic mapping survey, identification, and processing as specified in Article 3.1.2 of the Cadastral Mapping and Land Cadastre Law of Mongolia parcel – an area of land which is owned, possessed, or used by a person or group of persons, registered with particular type of land use, and having its boundaries, size, and identifying number determined from a cadastral survey as specified in Article 3.1.4 of the Cadastral Mapping and Land Cadastre Law of Mongolia land registration – activity to register, license, and transfer land in possession or use with clear boundary marks and to certify them as specified in Article 3.1.14 of the Cadastral Mapping and Land Cadastre Law of Mongolia NOTES (i) The fiscal year (FY) of the government and its agencies ends on 31 December. (ii) In this report, "$" refers to US dollars. Vice-President C. Lawrence Greenwood, Jr., Operations 2 Director General K. Gerhaeusser, East Asia Department (EARD) Country Director A. Ruthenberg, Mongolia Resident Mission, EARD Team leader S. Rosenthal, Principal Portfolio Management Specialist, Mongolia Resident Mission, EARD Team members T. Badarch, Social Sector Officer, Mongolia Resident Mission, EARD G. Ganzorig, Administrative Assistant, Mongolia Resident Mission, EARD In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area. CONTENTS Page BASIC DATA i I. PROJECT DESCRIPTION 1 A. Project Objectives 1 B. Project Components and Scope 1 C. Project Execution and Implementation Arrangements 2 II. EVALUATION OF DESIGN AND IMPLEMENTATION 2 A. Relevance of Design and Formulation 2 B. Project Outputs 3 C. Project Costs 5 D. Disbursements 6 E. Project Schedule 7 F. Implementation Arrangements 7 G. Conditions and Covenants 8 H. Institutional Development and Reform 8 I. Consultant Recruitment and Procurement 8 J. Performance of Consultants, Contractors, and Suppliers 9 K. Performance of the Borrower and the Executing Agency 9 L. Performance of the Asian Development Bank 10 III. EVALUATION OF PERFORMANCE 10 A. Relevance 10 B. Effectiveness in Achieving Outcome 10 C. Efficiency in Achieving Outcome and Outputs 11 D. Preliminary Assessment of Sustainability 11 E. Impact 12 IV. OVERALL ASSESSMENT AND RECOMMENDATIONS 13 A. Overall Assessment 13 B. Lessons 13 C. Recommendations 14 APPENDIXES 1. Project Framework and Evaluation of Accomplishments 15 2. Detailed Outputs at Completion 18 3. Comparison of Project Implementation Schedule at Appraisal and Completion 19 4. Project Costs 21 5. Status of Compliance with Loan Covenants 23 6. List of Training Organized within the Framework of the Cadastral Survey and Land Registration Project 27 7. Full List of Procurement Contracts 29 8. Quantitative Assessment of Project Outputs 31 9. Quantitative Assessment of Overall Project Performance 33 BASIC DATA A. Loan Identification 1. Country Mongolia 2. Loan Number 1736-MON 3. Project Title Cadastral Survey and Land Registration Project 4. Borrower Government of Mongolia 5. Executing agency Agency of Land Affairs, Construction, Geodesy and Cartography (formerly State Agency for Geodesy and Cartography) for component A and the Land Management Agency for component B 6. Original loan amount SDR7.21 million ($9.90 million) Net loan amount SDR6.38 million ($9.66 million) 7. Project completion report number MON 1228 B. Loan Data 1. Preappraisal – Date started 23 February 1999 – Date completed 5 March 1999 2. Appraisal – Date started 12 October 1999 – Date completed 20 October 1999 3. Loan negotiations – Date started 18 November 1999 – Date completed 22 November 1999 4. Date of Board approval 27 January 2000 5. Date of loan agreement 25 April 2001 6. Date of loan effectiveness – In loan agreement 24 July 2001 – Actual 27 September 2001 – Number of extensions 1 7. Closing date – In loan agreement 31 December 2007 – Actual 5 October 2010 – Number of extensions 1 8. Terms of loan – Interest rate 1.0% per annum during grace period and 1.5% thereafter – Maturity 32 years – Grace period 8 years 9. Disbursements a. Dates Initial Disbursement Final Disbursement Time Interval 13 November 2001 7 April 2010 100 months Effective Date Actual Closing Date Time Interval 27 September 2001 30 September 2009 96 months ii b. Amount ($) Cat Original Last Revised Amount Undisbursed No. Category or Subloan Allocation Allocation Disbursed Balance1 (1) (2) (3) (4) (5) (6=4–5) 01 Turnkey contract for NLIS 1,420,000 1,744,298 1,664,256 80,042 02 Satellite Imagery, Aerial Photo 3,307,000 3,506,300 3,466,158 40,142 and Survey 03A Equipment, Vehicles, and 798,000 911,780 911,780 … Furniture – Component A 03B Equipment, Vehicles, and 213,000 99,220 26,932 72,288 Furniture – Component B 04A Operation and Maintenance - 101,000 123,024 123,024 … Component A 04B Operation and Maintenance - 359,000 336,976 106,606 230,370 Component B 05A Benefit Monitoring and 32,000 32,000 32,000 Evaluation - Component A 05B Benefit Monitoring and 32,000 32,000 32,000 Evaluation - Component B 06 Interest Charge 322,000 322,000 79,647 242,353 07 Unallocated 627,000 103,402 103,402 Imprest Account 2,837 (2,837) Total (SDR) 7,211,000 7,211,000 6,381,240 829,760 Total ($ equivalent) 9,900,000 10,969,356 9,660,701 1,308,656 a b c d … = not available, ( ) = negative. NLIS = National Land Information System. 1 For final cancellation. a - $ equivalent per report and recommendation of the President. b - Total of (d + e). c - Actual $ equivalent. d - $ equivalent as report preparation. 10. Local costs (financed) - Local cost financing ceiling $5,358,143 - Percent of eligible financing 92.63% - Percent of total cost 39% C. Project Data 1. Project cost ($ million) Appraisal Cost Estimate Actual Foreign exchange cost 7.30 4.08 Local currency cost 5.44 6.06 Total 12.74 10.14 2. Financing plan ($ million) Appraisal Actual Cost Estimate Implementation costs Borrower financed 2.84 0.48 ADB financed 9.46 9.54 Subtotal 12.30 10.02 Service costs Borrower financed 0.0 0.00 ADB financed 0.44 0.12 Total 12.74 10.14 ADB = Asian Development Bank. iii 3. Cost breakdown by project component ($ million) Appraisal Actual Foreign Local Total Foreign Local Total Component Exchange Currency Cost Exchange Currency Cost A. Cadastral survey 3.27 3.21 6.48 1.40 5.72 7.12 and mapping B. National Land 2.51 1.28 3.79 2.56 0.34 2.90 Information System Total Base Cost 5.78 4.49 10.27 3.96 6.06 10.02 (A+B) C. Contingencies Physical 0.58 0.45 1.03 0.00 0.00 0.00 Price 0.50 0.51 1.01 0.00 0.00 0.00 Total Base Cost and 6.86 5.44 12.30 3.96 6.06 10.02 Contingencies D. Service charges 0.44 0.00 0.44 0.12 0 0.12 Total (A+B+C+D) 7.30 5.44 12.74 4.08 6.06 10.14 4. Project schedule Item Appraisal Estimate Actual Phase 1 Date of award Q1 2001 Q3 2002 Completion of work Q4 2002 Q2 2005 Phase 2 Date of award Q3 2002 Q3 2005 Completion of work Q4 2004 Q4 2007 Phase 2 Date of award Q1 2005 Q4 2007 Completion of work Q4 2006 Q3 2009 National Land Information System Date of award Q1 2002 Q2 2007 Completion of work Q4 2006 Q3 2009 Q = quarter. 5. Project Performance Report Ratings Ratings Development Implementation Implementation Period Objectives Progress From 27 Jan 2000 to 29 Sep 2000 Satisfactory Satisfactory From 30 Sep 2000 to 30 Oct 2001 Unsatisfactory Unsatisfactory From 31 Oct 2001 to 31 Sep 2010 Satisfactory Satisfactory iv D. Data on Asian Development Bank Missions No.