INSTRUCTIONS FOR THE REGISTRATION OF UCI TEAMS CONTINENTAL & WOMEN’S 2019 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS CONTACTS For any further information you may require about the registration procedure, please contact us: Union Cycliste Internationale Ch. de la Mêlée 12 CH – 1860 Aigle Phone: +41 24 468 58 11 Fax: +41 24 468 58 12 E-mail: [email protected] Web: www.uci.ch 2/40 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS CONTENTS Preamble 6 Introduction 7 CHAPTER 1 ROLES AND RESPONSIBILITIES 9 1.1. ALLOCATION OF TASKS AND OBLIGATIONS 9 1.2. DEADLINES FOR REGISTRATION 10 CHAPTER 2 CRITERIA FOR THE REGISTRATION OF A UCI TEAM 11 2.1. FULL DOCUMENTATION 11 2.2. COMPOSITION AND NATIONALITY 12 2.3. ORGANISATION, STRUCTURE, STAFF MEMBERS 13 2.4. CHANGES TO TEAM COMPOSITION DURING THE SEASON 14 2.5. FINANCE 15 2.6. CONTRACTS AND/OR AGREEMENTS 16 2.7. INSURANCE 17 2.8. BANK GUARANTEE 18 CHAPTER 3 PROCEDURE TO BE FOLLOWED BY THE TEAM 21 3.1. DEADLINES AND PAYMENT OF THE REGISTRATION FEE 21 3.2. INFORMATION TO BE SUBMITTED 22 CHAPTER 4 PROCEDURE TO BE FOLLOWED BY THE NATIONAL FEDERATION 24 4.1. RESPONSIBILITY OF THE NATIONAL FEDERATION 24 4.2. STRUCTURE, ORGANISATION 24 4.3. POWERS AND INDEPENDENCE OF THE BODY 25 4.4. INFORMATION FOR APPLICANT TEAMS 25 4.5. CHECKS THAT THE UCI TEAM HAS RESPECTED THE CRITERIA 25 4.6. NATIONAL FEDERATION’S REPORT ON THE REGISTRATION OF THE UCI TEAM 25 4.7. PROCEDURAL CHECKS BY THE UCI 26 CHAPTER 5 LICENCES 27 5.1. BASIC PRINCIPLES 27 5.2. ISSUING PROCEDURE 27 5.3. FORM OF LICENCE 28 5.4. UCI ID 29 5.5. RIDER CATEGORY 29 3/39 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS CHAPTER 6 MEDICAL MONITORING 31 6.1. GENERAL COMMENTS 31 6.2. PREVENTION OF SUDDEN DEATH IN COMPETITIVE SPORTS 32 6.3. EXAMINATIONS FOR FITNESS TO PRACTICE CYCLING 33 CHAPTER 7 CLOTHING AND EQUIPMENT 35 7.1. CLOTHING 35 7.2. EQUIPMENT 37 CHAPTER 8 INVITATIONAL RANKINGS 38 ANNEXES 39 Design and production: Agence ZOOM www.zoom-agence.fr. August 2018. 4/39 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS PREAMBLE D ear National Federation, One of the key moments of the season is receiving the instructions for registration, which is a tradition that serves as a prelude for the upcoming season. This year, it is even more notable. After many years of dedicated service, the registration procedure has been significantly updated and improved. In substance, the requested in- formation remains the same. However, the submission method has been nearly fully auto- mated into dedicated software. The UCI DataRide platform you will be using is the same software that you are already using for the UCI licensee management. The advantage of using such a platform is the continua- tion of the inputted data from one year to the next, as long as the information has not been amended. To introduce you to the UCI DataRide - Teams platform, a training session is planned on 28 September, during the UCI Road World Championships in Innsbruck (AUT). On 24 August you received an invitation for this training session, for which we highly recom- mend the person in charge of the registration to attend in person. Finally, further to the automated procedure, we also committed to make the procedure streamlined and clearer to alleviate some administrative constraints. We sincerely hope you will welcome positively this new procedure. As always, we remain available anytime to facilitate its implementation and use. We wish you a pleasant review of this new version of the instructions for registration and are confident that the registration process will run smoothly. The Road Team CONTENTS 6/39 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS INTRODUCTION D ear President, Dear Federation, The Union Cycliste Internationale (UCI) has the pleasure of sending you the new registration handbook for UCI Continental Teams and UCI Women’s Teams for the 2019 season. This handbook contains the information you will need to properly register teams with the UCI. Please note that regulation changes have passed into force for the 2019 season, with special provisions pertaining to insurances. We would like to remind you that the UCI regulatory requirements are the minimum requi- rements to be respected. Nevertheless, the National Federations (NF) remain the sole bo- dies responsible for their teams and for the registration criteria throughout the registration year, provided that the UCI criteria are respected. The UCI will check that the documents of the registered teams conforms to the 2019 regulations. Consequently, the UCI reserves the right to check the complete registration files in your possession during the season, as pro- vided for by the regulations. With regard to UCI Women’s Teams, they play an important role in the structure of women’s road cycling. The professionalisation of UCI Women’s Teams has been a paramount concern since the formation of the UCI Women’s WorldTour in 2016. In order to progress and achieve longer term objective goals; from the 2018 Team Registration process forth, National Federa- tions responsible for the registration of UCI Women’s Teams have to submit to the UCI some additional documents for the registration of a team. These new requirements are marked by orange coloured shadings in the page margin where applicable. UCI Women’s Teams who will take part in the UCI Women’s WorldTour calendar must commit to respect the teams’ specifications and the UCI regulations during all UCI Women’s WorldTour events. The teams’ specifications are a complement of the UCI regulations and must be respected in the same way. The specifications will detail the requirements for certain regulations, for visual guide- lines for UCI logos, and the rights and obligations of the series leaders’ for the overall and best young rider classifications. These details will be sent to teams in October. The teams’ specifications and the UCI regulations provide riders the structured environment to develop their cycling careers and women’s cycling. For teams it allows them to be recognised as UCI Women’s Teams and to have access to the UCI Women’s WorldTour calendar. Finally, we kindly remind you that a new UCI Women’s Teams category shall be created for the 2020 season: the UCI Women’s WorldTeam. Teams who would like to learn more on this subject can contact the UCI. With regard to UCI Continental Teams, known as third division teams, they remain the crucial platform for the development of men’s cycling and we encourage you to register them for the 2019 season. The UCI Continental Team label offers a guarantee of a mini- mum quality standard for your riders, a defined sporting structure and provides access to international competitions in accordance with the participation rules of article 2.1.005 of the UCI Regulations. CONTENTS 7/39 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS INTRODUCTION Furthermore, we insist on the fact that the registration deadlines be duly respected. Indeed, it is essential that their registration is approved within the deadline, namely by 12 November 2018 at the latest in order for your UCI Continental and/or Women’s Teams to be considered in the 2019 provisional ranking used to draw up invitations, as per UCI Regu- lations 2.1.007bis and 2.13.004. I would also take this opportunity to mention the development teams affiliated with a UCI WorldTeam or UCI Professional Continental Team cannot enter the same event in accor- dance with article 2.2.001. This regulation also applies to teams with the same main partner or paying agent/team representative. In this respect, we kindly invite you to provide us with all the information you may have, as it is now required by the regulations (see art. 2.2.001), at the beginning of the 2019 season. We look forward to welcoming you to the various Continental Circuit events for UCI Conti- nental Teams, as well as the events of the UCI Women’s Team world calendar, and we would like to thank you in advance for your cooperation with the development of cycling through the registration of these teams. The UCI administration would be very happy to assist if you require any further information regarding this handbook and its application. Finally, getting back on UCI DataRide and its implementation, please note the system will constantly be improved and we already thank you for your feedback and collaboration on this matter. We wish you smooth teams’ registration and an excellent 2019 season to your teams! Matthew Knight, UCI Head of Road 8/40 SPORTS DEPARTMENT - AUGUST 2018 2019 INSTRUCTIONS FOR UCI CONTINENTAL AND WOMEN’S TEAMS 1. ROLES AND RESPONSABILITIES 1.1. ALLOCATION OF TASKS AND OBLIGATIONS UCI Regulations specify the powers, obligations and rights of the various parties involved in the registration procedure for UCI Teams. UNION CYCLISTE INTERNATIONALE (UCI) The registration procedure detailed in Title 2, Chapter 17, sets the minimum requirements the National Federations need to apply for their checks and controls for the registration of UCI Continental Teams and UCI Women’s Teams. The UCI Regulations also set a registra- tion file submission deadline for National Federations, which is 12 November 2018 (see art. 2.17.033). We kindly remind you that any delay will be subject to additional costs (see art. 2.17.040). NATIONAL FEDERATION The registration of UCI Continental Teams and UCI Women’s Teams at the UCI is based on the rigorous checks performed by the concerned National Federations.