VISION "Slave Lake is committed to building opportunities by growing business, industry and population, while promoting ourselves and our exceptional quality of life." MISSION "Working Together, Building a Better Community" 'Our Vision and Mission will serve as a guide in our decision making' COUNCIL AS COMMITTEE OF THE WHOLE and REGULAR MEETING July 13, 2021 at 7:00 PM Council Chambers AGENDA Page 1. Agenda 2. CAO Update 3. Question Period 4. Reports and New Business 4 - 50 a) Lot Grading Presentation - Samantha Dyck, Acting Director of Planning and Development 51 - 56 b) Ball Diamond (Sports Fields) Service Levels - Garry Roth, Director of Community Services 57 - 60 c) January to June year to date actuals vs. budget - Roland Schmidt, Director of Finance 61 - 66 d) Bylaw #11-2021 Tax Installment Payment Plan - Roland Schmidt, Director of Finance 67 - 69 e) Cheques over $50,000 - Roland Schmidt, Director of Finance 5. Committee Minutes a) Finance, Legislative and Governmental Affairs Page 1 of 85 Committee of the Whole Meeting Tuesday July 13, 2021 at 7:00 PM i) Intermunicipal Committee ii) Slave Lake Watershed Council iii) Slave Lake District Chamber of Commerce Meeting b) Community Services 70 - 73 i) Lesser Slave Lake Regional Housing Authority Meeting ii) Tri-Council Health Committee iii) Slave Lake Regional Tourism Society iv) Slave Lake Library Board Meeting v) Naming Advisory Board vi) Community Futures Lesser Slave Lake Region vii) Community Education Committee viii) Homelessness Coalition c) Property Services i) Municipal Planning Commission ii) Inter-Municipal Subdivision and Development Appeal Board Hearing iii) Lesser Slave Lake Regional Waste Management Meeting iv) Slave Lake Airport Commission Meeting v) Lesser Slave Lake Region Wildfire Legacy Corporation Meeting d) Protective Services i) Protective Services Committee ii) Emergency Management Advisory Group (Meets four times yearly) e) Other i) Northern Alberta Mayors and Reeves Caucus 74 - 83 ii) Northern Alberta Elected Leaders 6. Management Task List 84 - 85 a) July 2021 Management Task List 7. Mayor's Corner Page 2 of 85 Committee of the Whole Meeting Tuesday July 13, 2021 at 7:00 PM 8. Adjournment Page 3 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, LOT GRADING Council Presentation Page 4 of 85 July 13, 2021 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, What is Lot Grading and Why is it Important? History Evolution of Information Why conduct Lot Grading Inspections when a Lot Grading Certificate has been submitted? Compliance Process Examples of Site Inspections (With Pictures!) Lot Grading Settlement vs. Non-Compliance? Town of Slave Lake vs. City of Edmonton Page 5 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, WHAT IS LOT GRADING? Shaping of earth to allow surface water runoff to flow away from building foundations. WHY IS LOT GRADING IMPORTANT? • Directs surface water away from structures, preventing flooding; Page 6 of 85 • provides controlled surface drainage discharge points; • minimizes infiltration of surface water entering the sanitary sewage system. Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Lot Grading Process Infill Development (Mature Development in New Subdivision Neighbourhood) Lot Grading Plan No Lot Grading Plan required (Prepared by an ALS/Engineer) (Plan is Subdivision Design Grade) Lot Grading Certificate at Final Grade (Prepared by an ALS/Engineer) Page 7 of 85 Visual Inspection (Downspouts, Sump Pumps, low areas on site, etc…) Lot Grading Compliance Letter/Lot Grading Respecting Compliance Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, HISTORY As a result of the 2011 Wildfires, the Town of Slave Lake implemented its first Lot Grading Program in 2011. 2011-2013 Town’s Recovery Inspector was in charge of Lot Grading Inspections and Lot Grading Compliance. Lot Grading Compliance Letters were issued based on Positive Drainage only. Page 8 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, 2015 Meeting with Local Developers and Surveyors Purpose of the meeting was to: 1. properly assess and discuss the public’s concerns about our Lot Grading Process; 2. improve our process, if it was required. The Meeting resulted in: 1. requesting more information be provided on the Lot Grading Certificates; 2. tweaking our Lot Grading process such that Compliances would be issued entirely based on the Page 9 of 85 comparison of the Lot Grading Certificate and the Town’s current Standards and Procedures (with tolerance levels built into our process). (No longer positive drainage); 3. sending a letter to all local developers and surveyors. The letter addressed the changes to our Lot Grading compliance process and requested more information be provided on the Lot Grading Certificates. No feedback was received. The understanding was that everyone was on the same page. 4. Increasing our Consistency. Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Evolution of Information Page 10 of 85 2012 2015 2017 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, TOWN’S DEVELOPMENT STANDARDS AND PROCEDURES • 5% slope away from the building for at least a distance of 3.0 m (10 ft.) or to the side property boundary, whichever is less. • Overall Lots 2% Page 11 of 85 Page 11 Excavation Zone can be as wide as 4.5 m (15 ft.) all around the foundation of a building. Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Why conduct Lot Grading Inspections when we have a Lot Grading Certificate? The easy answer to this question is that our lot grading inspections reveal areas that are not shown on the Lot Grading Certificate (as will be demonstrated in a few slides) We rely entirely on the information provided on the Lot Grading Certificate in order to issue Lot Grading Compliance as we are not experts in surveying. Page 12 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, • During our Site Inspections we simply look and assess areas that are not indicated on the Lot Grading Certificate. • A grid map providing shots at one foot intervals right up to the foundation and underneath decks, verandas, steps, etc. would be required to provide the exact site condition… which is unheard of in Municipalities we have researched. •Page 13 of 85 The reality is that requesting this level of detail would be onerous, very time consuming and expensive. Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Due-Diligence and Duty of Care Due-Diligence: To discover information that may be required in an official statement to ensure its completeness. A Duty Of Care: Is a Legal Obligation which is imposed on an individual requiring adherence to a standard of reasonable care while performing any acts that could foreseeably harm others. Page 14 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an...Page 15 of 85 Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Process Since 2015-Now Lot Grading Certificate Non-Compliance Compliance with With Standards Standards and and Procedures Procedures 2nd Visual 2nd Visual Inspection Inspection Required Required Visual Inspection Visual Inspection Page 16 of 85 Visual No visual Visual No Visual Deficiencies Deficiencies Deficiencies Deficiencies noted noted Noted Noted Request Grading Non-Compliance Request Grading Compliance modifications Issued Modifications Issued Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Compliance Is this Lot Grading in Process 2.84% compliance? YES 5.23% Question: 5.63% Are there any Lot Grading deficiencies? The reality is that we cannot really tell ? until a visual inspection is conducted. 6.27% ? We ALSO understand that it would be near Page 17 of 85 ? impossible to represent 8.8% the exact site conditions with a few elevations. 2.7% Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, So now that you have seen what we look for in the office, let us show you what we see during visual inspections…. Note #1: Please remember that as mentioned above, our process has evolved through time and so has the information presented (and accepted) on the Lot Grading Plans and Certificates. Page 18 of 85 Note #2: We will be showing you the information provided to us prior to conducting our Lot Grading Inspections. Note #3: Yes, there will be pictures!!!! Lot Grading Presentation - Samantha Dyck, Acting Director of Planning an... Lot Grading Presentation - Samantha Dyck, Property # 1 (2011/2012) Questions: Do we refuse Lot Grading Certificates that provide insufficient information? Yes or No Is this Lot Grading Certificate in Page 19 of 85 Yes? There may be additional surveying costs to the Compliance? landowner for a new Lot Grading