CITY OF YONKERS - BOARD OF CONTRACT AND SUPPLY ANNOTATED AGENDA FOR MEETING OF MAY 3, 2018 – 10:00 AM CITY HALL - MAYOR’S RECEPTION ROOM - 2ND FLOOR MEMBERS MIKE SPANO, MAYOR, represented by Deputy Mayor James Cavanaugh Mike Khader, City Council President(absent) John Liszewski, Commissioner of Finance & Management Services Paul Summerfield, City Engineer Michael Sabatino, City Council Majority Leader (absent) OTHERS IN ATTENDANCE Tom Collich, Purchasing Director Karen Ramos, Deputy Corporation Counsel VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 103 - Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 104b - Not Subject to Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader Michael Sabatino PART I – RECOMMENDATIONS FOR NEW CONTRACTS – ALL ITEMS APPROVED Planning & Development – GML 104b 1. Westchester Disabled on the Move, Inc. Term: 12-months Amount: $20,000 Account: CDBG-Year 42 - 151.0606.17Z110.0600.C0496 – Special Projects Scope: Funding to support assessment of 250 building in a one-year period to determine accessibility of Yonkers Housing stock using a standardized rating scale. Buyer: AC 2. Hudson River Museum Term: 12-months Amount: $75,000 Account: CDBG-Year 43 - 151.0606.18Z113.0605.C0496 - Special Projects Scope: Funds provided for facility support of the Amphitheater, which offers free and accessible performing arts programs for the community. Buyer: AC Finance– GML 104b 3. Wise Consulting Associates, Inc. Term: 12-months with option to renew for 12-months Amount: $4,400 Req. No. 2018-9510 Account: General Fund Scope: The Consultant shall provide support in file preparation of 2010 W-2cs data electronically into a file formatted for delivery to the Social Security Administration. Buyer: DC BOCS May 3, 2018, Rev 5.3.2018 Page 1 of 7 Corporation Counsel – GML 104b 4. Translation Aces, Inc. Term: 11/1/2017 – 10/31/2018, with option to renew for 12-months Award Amount: $30,000 Req. No. 2018-TBD Account: General Fund – 120.0301.C0413 – Professional Fees Scope: Provide non-exclusive language interpretation services as needed. Buyer: AC DPW – GML 103 5. Kuehne Chemical Co., Inc. Term: 12-months with option to renew for 12-month terms Amount: $200,666 Bid 6244 Opening date 3/16/2018 - 2 bids Award to low bidder Req. No. 2018-8704 Account: General Fund - 040.0909.C0322 - Water Treatment Supplies Scope: Provide bulk quantities of caustic soda as needed for the maintenance of the water distribution system. Other bidder: New Haven Chlor-Alkali $202,435. Buyer: AC 6. Core & Main LP Term: 12-months with option to renew for 12-month terms Amount: $82,484 Bid 6268 Opening date 4/20/2018 - 3 bids Award to low bidder Req. No. 2018-7299 Account: General Fund - 040.0909.C0407 - Maint. & Repair Equipment Scope: Purchase of Hymax couplings and EZmax clamps (19 items) as needed for the maintenance of the water distribution system. Other bidders: Expanded Supply Products $84,290.40; Raritan Group $95,397. Buyer: DNC 7. Core & Main LP Term: 12-months with option to renew for 12-month terms Award Amount: $200,000 – bid amount $176,692.60 Bid 6269 Opening date 4/20/2018 - 2 bids Award to low bidder Req. No. 2018-9357 Account: General Fund - 040.0909.C0429 – Repairs to Water Service Line Scope: Purchase of mechanical joint fittings and ductile iron pipe (74 items) as needed for the maintenance of the water distribution system. Other bidders: Expanded Supply Products $216,861.57. Buyer: DNC DPW – GML 104b 8. Better Power, Inc. Term: one-time purchase Amount: $22,503 NYS OGS contract PC66786 Req. No. 2018-8558 Account: C0999CP510679.501464.C0201 - Water System Imprvmnts 2015E, 2015E Bond Issue, Capital Expenses Scope: Purchase of one Generac 15KW, diesel back-up generator for the Concord Water Tower. Buyer: DNC BOCS May 3, 2018, Rev 5.3.2018 Page 2 of 7 Parks – GML 104b Correction entries, items 10 – 13, BOCS approved 4/19/2018; however, the terms were incorrectly reported as 4/1/2018–12/31/2020: 9. Mariana Cava/Mr. Softy Term: 4/1/2018 – 12/31/2020, with option to renew for two additional 12-month periods Amount: Revenue Generating, $1,000 per year RFP-372 – Due date 3/2/2018 – 4 proposals Req. No. 2018-8435 Scope: Mobile food concession at Coyne Park. Buyer: DC 10. Francisco Garcia/Borinquen Ice Cream Term: 4/1/2018 – 3/31/2020, with option to renew for two additional 12-month periods Amount: Revenue Generating RFP-372 – Due date 3/2/2018 – 4 proposals Req. No. 2018-8435 Scope: Mobile food concession at: Fleming Park, $2,510.00 per year War Memorial Park, $2,510.00 per year Buyer: DC 11. Rufino Rivas/Mister Softee Term: 4/1/2018 – 3/31/2020, with option to renew for two additional 12-month periods Amount: Revenue Generating RFP-372 – Due date 3/2/2018 – 4 proposals Req. No. 2018-8435 Scope: Mobile food concessions at: Andrus Park, $400 per year Bregano Park, $400 per year Redmond Park, $1,000 per year Schultze Park, $600 per year Scotti Park, $200 per year Welty Park, $1,200 per year Buyer: DC 12. Nestor Zuniga/Mister Softee Term: 4/1/2018 – 3/31/2020, with option to renew for two additional 12-month periods Amount: Revenue Generating, RFP-372 – Due date 3/2/2018 – 4 proposals Req. No. 2018-8435 Scope: Mobile food concession at: JFK Marina, $1,300.00 Pelton Park, $2,000.00 Sullivan’s Oval, $1,100.00 Buyer: DC DoIT – GML 104b 13. IPC NY d/b/a Edge Communications Term: 2/1/2018 – 1/31/2021 Award Amount: 214,897.20 NYS OGS contract PT64524 Req. No. 2018-8952 ($71,632.40 – first year) Account: General Fund - 120.0503.C0430 - IT Hardware Maintenance Scope: Maintenance and support for Avaya communication equipment. Buyer SR BOCS May 3, 2018, Rev 5.3.2018 Page 3 of 7 DoIT – GML 104b 14. SHI International Corp. Term: 3/30/2018 – 3/29/2021 Award Amount: $154,029.96 NYS OGS contract PD67647 Req. No. 2018-8714 ($51,343.32 – first year) Account: General Fund - 120.0503.C0431 - IT Software Licensing and Maintenance Scope: Maintenance and support for Commvault data protection software. Buyer SR 15. Oracle America, Inc. Term: 12-months Award Amount: $159,431.80 Req. No. 2018-7892 Account: Water Fund - 040.0909.C0431 - IT Software Licensing and Maintenance Scope: Oracle EBS Expansion/Software Update License and Support for programs purchased 2/26/2010 under the terms of NYS OGS contract PT6400. Buyer SR Fire – GML 104b 16. Motorola Solutions, Inc. Amount: $28,042.75 NYS OGS contract PT67405 Term: one-time purchase Req. No. 2018-8693 Account: C0899CP510814.C17001.C0201 - Firefighting Vehicles and Apparatus, 2016A COY Bond Issue, Capital Expenses Scope: Purchase of Motorola APX8500 mobile radios and accessories for new vehicles. Buyer: DNC Police – GML 104b 17. Motorola Solutions, Inc. Amount: $46.414 NYS OGS contract PT67405 Term: one-time purchase Req. No. 2018-8595 Account: 049.0799.18Z117.0000.C0250 - Other Equipment (UASI-15 & UASI-17) Scope: Purchase of Motorola communication equipment to upgrade 911 radio room. Buyer: SR 18. Breeze IT Term: one-time purchase Award Amount: $10,176 Req. No. 2018-8889 Account: C0799CP510884.C18001.C0201 - Equipment Replacement, 2017A COY Bond Issue, Capital Expenses Scope: Purchase of various computer components for the new License Plate Readers. Other quote: CDW-G $10,244.01 Buyer SR BOCS May 3, 2018, Rev 5.3.2018 Page 4 of 7 Traffic Engineering – GML 104b 19. Jamar Technologies, Inc. Amount: $12,454 Term: one-time purchase Req. No. 2018-8077 Account: C1099CP510633.501464.C0201 - Traffic Engineer, Equip 2015E, 2015E Bond Issue, Capital Expenses Scope: Purchase of replacement vehicle counters - Trax Apollyn and Black Cat Radar units to replace existing non- functioning units. Other quote: Holzberg Communications $14,658.00 Buyer: DNC Human Resources– GML 104b 20. AETNA Term: 7/1/2018 1/1/2020 Amount: $1,011,136.86 Account: General fund - 120.4999.C0815 - Health Insurance Req. No. 2018-8307 Scope: Provide medical and prescription coverage for all unrepresented pre-65 and post-65 retirees that retired on or before January 1, 2011. Other quote: NYSHIP $1,203,587.46 (estimated); No quotes: Oxford/United Health, Emblem/HIP, Mohawk Valley Plans Buyer: DC 21. EnVisage/Park Hill Optical Term: 1/2/2018 – 12/31/2019 Amount: $14,000 Req. No. 2018-9187 Account: 120.4999.C0815 - Health Insurance Scope: Provide vision care benefits for unrepresented employees and White Collar Teamsters and their dependents. Buyer: AC 22. Kenneth Braunstein, MD Term: 1/2/2018 – 12/31/2019 Amount: $14,000 Req. No. 2018-9173 Account: General Fund - 120.4999.C0815 - Health Insurance Scope: Provide vision care benefits for unrepresented employees and White Collar Teamsters and their dependents. Buyer: AC 23. Raymond Opticians Term: 1/2/2018 – 12/31/2019 Amount: $60,000 Req. No. 2018-9171 Account: General Fund - 120.4999.C0815 - Health Insurance Scope: Provide vision care benefits for unrepresented employees White Collar Teamsters and their dependents. Buyer: AC BOCS May 3, 2018, Rev 5.3.2018 Page 5 of 7 PART II – RECOMMENDATIONS FOR CONTRACT AMENDMENTS – ALL ITEMS APPROVED DPW – GML 104b 1. Contract 2018-615 – Celtic Building Supplies, Inc. Original BOCS approval: 3/22/2018 - $19,250 Term: 2/1/2018 – 7/31/2019 Scope: Purchase of bricks and 94-pound bags of Portland cement as needed. Pricing per Westchester County contract RFB-WC-16178. Request for Amendment 1: Increase the aggregate by $17,145.19 to purchase additional bricks. Req. No. 2018-8947 Account: C0999CP510672.501464.C0201 - Curbs Steps Sidewalks 2015E, 2015E Bond Issue, Capital Expenses.