PSM Zambia Waste Management RFP PSM-ZMB-RFP-2021-Waste Page 1 of 85 REQUEST FOR PROPOSALS (RFP) RFP # PSM-ZMB-RFP-2021-Waste For the provision of Waste Management Services Contracting Entity: Chemonics International, Inc. 1717 H St. NW Washington, DC 20006 Funded by: United States Agency for International Development (USAID) Funded under: USAID Global Health and Supply Chain/Procurement Supply Management (GHSC-PSM) Project, Prime Contract No. AID- OAA-I-15-00004; Task Order 1: AID-OAA_TO-15-00007, Task Order 2: AID-OAA_TO- 15-00009, Task Order 3: AID-OAA-TO-15-00010, Task Order 4: AID-OAA-TO-16-00018 Prime Contract Number AID- OAA-I-15-00004 ***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS ***** Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/. Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General. Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business. Offerors responding to this RFP must include the following as part of the proposal submission: • Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this. • Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this. • Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition. • Certify that all information in the proposal and all supporting documentation are authentic and accurate. • Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks. Please contact the Country Director, Jean-Marc Vader Stichelen at [email protected] with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics at to [email protected] or by phone/Skype at 888.955.6881. GlobalQMS ID: 681.11, 8 June 2020 PSM Zambia Waste Management RFP PSM-ZMB-RFP-2021-Waste Page 2 of 85 RFP Table of Contents List of Acronyms Section I Instructions to Offerors I.1 Introduction I.2 Chronological List of Proposal Events I.3 Offer Submission Requirements I.4 Eligibility Requirements I.5 Source of Funding, Authorized Geographic Code, and Source and Origin I.6 Validity Period I.7 Instructions for the Preparation of the Proposal I.8 Evaluation and Basis for Award I.9 Negotiations I.10 Terms of Subcontract I.11 Insurance and Services I.12 Privity Section II Background, Scope of Work, Deliverables, and Deliverables Schedule II.1. Background II.2. Scope of Work II.3. Deliverables II.4. Deliverables Schedule Section III Firm Fixed Price Subcontract (Terms and Clauses) Annex 1 Proposal Cover Letter Annex 2 Guide to Creating Financial Proposal and Sample Budget Annex 3 Required Certifications Annex 4 DUNS and SAM Registration Guidance Annex 5 Pricing Table for Waste Management Services Annex 6 The List of the Non-Hazardous Waste GlobalQMS ID: 681.11, 8 June 2020 PSM Zambia Waste Management RFP PSM-ZMB-RFP-2021-Waste Page 3 of 85 List of Acronyms AIDAR Agency for International Development (USAID) Acquisition Regulation CFR Code of Federal Regulations CO USAID Contracting Officer COP Chief of Party COR USAID Contracting Officer’s Representative CV Curriculum Vitae DBA Defense Base Act DUNS Data Universal Numbering System FAR Federal Acquisition Regulations MEDEVAC Medical Evacuation POC Point of Contact RFP Request for Proposals SAM System for Award Management SOW Scope of work U.S. United States USAID U.S. Agency for International Development USAID/Zambia USAID Mission in Zambia USG U.S. Government VAT Value Added Tax ZAMMSA The Zambia Medicines and Medical Supplies Agency GlobalQMS ID: 681.11, 8 June 2020 PSM Zambia Waste Management RFP PSM-ZMB-RFP-2021-Waste Page 4 of 85 Section I. Instructions to Offerors I.1. Introduction Chemonics, the Buyer, acting on behalf of the U.S. Agency for International Development (USAID) and the USAID Global Health and Supply Chain/Procurement Supply Management (GHSC-PSM) Project, under Prime Contract No. AID- OAA-I-15-00004; is soliciting offers from companies and organizations to submit proposals to participate with GHSC-PSM to carry out a cradle to grave waste management services in Zambia. Founded in 1975, Chemonics is one of the world’s leading international development consulting firms. With corporate offices located in Washington, DC and London, and a network of approximately 5,000 specialists in 76 countries around the globe today, pursuing a higher standard in development every day to help clients, partners, and beneficiaries achieve results. We bring together technical expertise and world- class systems to take on the world’s most challenging problems and deliver results. We recognize that the world’s problems are complex. They require multidisciplinary solutions. With experience that spans more than 40 years, 10 technical sectors, and 150 countries, we document and apply lessons learned across all of our projects to bridge the gap between isolated technical fields and regions to drive lasting change. Development requires more than just great ideas. It requires applying great ideas in the most challenging environments around the world. So, we embrace project management as a discipline, not an afterthought. Our industry-leading systems—from grants management to monitoring, evaluation, and learning—power our ability to design and implement multidisciplinary programs and learn from the results. Offerors are invited to submit proposals in response to this RFP in accordance with Section I Instructions to Offerors, which will not be part of the subcontract. The instructions are intended to assist interested Offerors in the preparation of their offer. Any resulting subcontract will be guided by Sections II and III. This RFP does not obligate Chemonics to execute a subcontract nor does it commit Chemonics to pay any costs incurred in the preparation and submission of the proposals. Furthermore, Chemonics reserves the right to reject any and all offers, if such action is considered to be in the best interest of Chemonics. Unless otherwise stated, the periods named in the RFP shall be consecutive calendar days. I.2. Chronological List of Proposal Events The following calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines. RFP announcement 02/17/2021 RFP published 02/17/2021 Deadline for written questions 02/26/2021 Proposal conference pre-registration deadline 02/26/2021 Mandatory virtual proposal conference 03/03/2021 Mandatory in-person site Visit 03/04/2021 Answers provided to written questions/clarifications 03/08/2021 Proposal due date 03/17/2021 Subcontract award (estimated) 04/05/2021 GlobalQMS ID: 681.11, 8 June 2020 PSM Zambia Waste Management RFP PSM-ZMB-RFP-2021-Waste Page 5 of 85 The dates above may be modified at the sole discretion of Chemonics. Any changes will be published in an amendment to this RFP. Mandatory Site Visit and Proposal Conference. A mandatory proposal conference will be held virtually, on March 03, 2021 at 9 am Lusaka time to provide interested offerors an opportunity to learn more about GHSC-PSM and to ask any questions about this RFP, the solicitation process and the mandatory site visit which will be organized separately for the date provided above. Chemonics welcomes any organization to attend this proposal conference. Pre-registration to attend the proposal conference is required. Please e-mail your registration request and any advance questions by February 26, 2021, 5:00 pm Lusaka time on the date listed above to GHSC-PSM Zambia procurement team at [email protected]. Written conference notes from the proposal conference and responses to written questions will be provided electronically to all registered offerors, who attended the proposal conference online. In order to provide offerors an opportunity to raise questions and to learn more about the commodities, their type, quantities, packaging etc., a mandatory in-person site visit will be held on March 04, 2021, at the Zambia Medicines and Medical Supplies Agency (ZAMMSA) Central Warehouse, located at Mukwa Road, Off Lumumba Road, Lusaka, Zambia. During the in-person site visit all Offerors must follow the COVID- 19 mitigation protocol. The COVID-19 mitigation protocol, and the time for the visit will be provided to each vendor upon registration. The site visit is mandatory, and Chemonics will accept proposals in response to this RFP only from those offerors who attend the in-person site visit. Please confirm attendance via email at [email protected], no later than 5:00 pm Lusaka time on date provided above. The RFP number must be included in the subject line of your email. This confirmation should include the full name and contact information of all participants.