Subject: Library Board Meeting Date: February 23, 2021 Time: 9:30 am Place: Online Only Zoom Meeting from Duncan Public Library 1. Call to Order with flag salute and prayer. 2. Read minutes from December 22, 2020, meeting. Approval. 3. Presentation of library statistics for December & January. 4. Presentation of library claims for December. Consider approval. 5. Presentation of library claims for January. Consider approval. 6. Director’s report a. Genealogy library update b. Friends annual meeting c. 100 years updates 7. Consider list of withdrawn items. Library staff recommends the listed items be declared surplus and be donated to the Friends of the Library for resale, and the funds be used to support the library. 8. Old Business 9. New Business 10. Comments a. By the library staff b. By the library board c. By the public 11. Adjourn Notice of Public Meeting DUNCAN PUBLIC LIBRARY BOARD Date: Tuesday, February 23, 2021 Time: 9:30am Place: Video Conference AGENDA 1. Call to Order with flag salute and prayer. 2. Read minutes from December 22, 2020, meeting. Approval. 3. Presentation of library statistics for December & January. 4. Presentation of library claims for December. Consider approval. 5. Presentation of library claims for January. Consider approval. 6. Director’s report 7. Consider list of withdrawn items. Library staff recommends the listed items be declared surplus and be donated to the Friends of the Library for resale, and the funds be used to support the library. 8. Old Business 9. New Business 10. Comments a. By the library staff b. By the library board c. By the public 11. Adjourn IMPORTANT: This meeting will be conducted via videoconferencing. It will go live 5 minutes before the scheduled meeting time. Join the meeting at the following link: https://oklahoma.zoom.us/j/93884989208?pwd=MW4rODdZTUhqdlBCdHhTZnVCNXg4dz09 Meeting ID: 938 8498 9208 Passcode: 93563946 Filed in the office of the Municipal Clerk at ________________ on _______________________. ________________________________________ The City of Duncan encourages participation from all its citizens. If participation is not possible due to disability, notification to the City Clerk at least 48 hours prior to scheduled meeting is encouraged to make necessary accommodations. The City may waive the 48 hour rule if signing is not a necessary accommodation. Duncan Public Library Board of Directors Meeting Minutes December 22, 2020 Location: Virtual Meeting Board Members Present: Jo Ann Pierce (partial), Tanya Case, John Ray Green, Brendhan Fritts, Geoff Johnson (partial) Others Present: Amy Ryker, Library Director I. Call to Order, Flag Salute, Prayer A. Meeting called to order at 9:37 am by Tanya Case. B. Prayer led by John Ray Green. II. Reading of Previous Minutes Minutes for November 24, 2020, meeting were read. John Ray Green moved to approve. Brendhan Fritts seconded. All approved. III. Presentation of Library Statistics & Claims A. Amy Ryker presented library statistics for November. B. Claims for November were reviewed. Geoff Johnson moved to approve. Brendhan Fritts seconded. All approved. IV. Director’s Report Amy Ryker updated everyone on the plans for our 100-year anniversary, library cards, genealogy outdoor projects and brown bags. V. Review 2021 Schedule of Meetings The 2021 schedule of meetings was reviewed and discussed. Because of Covid, all agreed to the schedule as tentative and subject to change. VI. Old Business Next meeting will be virtual through Zoom, if possible. VII. New Business John Ray Green moved that our mask signs state that masks should cover the mouth and nostrils, and that signs be placed at the doors and board room door. Brendhan Fritts seconded. All agreed. (Jo Ann Pierce entered the meeting and Geoff Johnson exited.) VIII. Comments by Staff, Board, or Public Tanya Case requested Amy Ryker send Rick Rodgers’ new email to everyone. Amy Ryker informed everyone of Darbie LaFontain’s coming sick leave and the coming winter StoryWalk®. 1 Duncan Public Library Board of Directors Meeting Minutes December 22, 2020 Location: Virtual Meeting IX. Adjournment Jo Ann Pierce moved to adjourn. Brendhan Fritts seconded. All approved. Adjourned at 10:02 am. 2 Duncan Public Library Claims for December 1 through 31, 2020 Submitted to Library Board, January 26, 2021 01-11-521100 Repair/Maintenance 20-3582 Rich Cassidy ..................................................................................................... $15.21 Reimbursement for sink repair parts 20-3625 APS Fireco....................................................................................................... $977.50 Sprinkler inspection and repairs 01-11-521400 Materials & Supplies 20-3549 Quill ................................................................................................................... $225.57 Printer paper rolls, printer tape, wipes, spray bottles, batteries 20-3624 Amy Ryker ........................................................................................................ $52.13 Reimbursement for genealogy lawncare supplies 01-11-522800 Phone 20-2499 AT&T ................................................................................................................. $234.49 Wireless for genealogy library, Aug-Dec 20-3623 AT&T ................................................................................................................... $53.83 Alarm services, genealogy, Nov-Dec 01-11-523400 Janitorial 20-0206 Lisa Campbell ......................................................................................... $12,000.00 Janitorial services for 2020 (thru Nov.) 20-3563 Lisa Campbell ............................................................................................ $1,100.00 Janitorial services for Dec 2020 01-11-524200 Contract Services 20-2948 Pippin Brothers ............................................................................................ $582.06 October boiler check, strainer cleanings 20-3239 Pippin Brothers ............................................................................................ $870.00 Filter changes, Nov 20-3631 Unique Management .................................................................................... $50.00 Recovery fees, Nov/Dec 01-11-524550 Databases 20-3511 Midwest Tape ................................................................................................ $675.20 Hoopla usage, Nov 2020 01-11-529300 Subscriptions, Materials 20-3594 Oklahoma Publishing Company ............................................................ $380.40 1-yr subscription to Oklahoman newspaper 1 of 2 20-3702 Marlow Review............................................................................................... $40.00 1-yr subscription to Marlow newspaper, genealogy 15-11-530049 Books 20-2258 Ingram .............................................................................................................. $709.53 Book order (40) 20-2583 Baker & Taylor.............................................................................................. $298.50 Book order (39 child) 20-2616 Baker & Taylor.............................................................................................. $445.23 Book order (44 child) 20-2641 Baker & Taylor.............................................................................................. $259.78 Book order (17 YA) 20-2936 Midwest Tape ................................................................................................ $316.31 DVD order (19) 20-2950 Baker & Taylor.............................................................................................. $661.78 Book order (59 child) 20-3158 Ingram .............................................................................................................. $733.76 Book order (40) 20-3287 Midwest Tape ................................................................................................ $553.46 DVD order (29) 20-3340 Ingram Entertainment .............................................................................. $741.51 Video game order (14) 20-3342 Cengage ........................................................................................................... $731.09 Book order (30) 20-3375 Ingram .............................................................................................................. $482.95 Book order (26) 20-3425 Midwest Tape .................................................................................................. $44.98 DVD order (2) 20-3426 Center Point ................................................................................................... $360.12 Book order (16) 27-11-530512 Grants/Gifts: Citizenship Corner 20-3361 Demco .......................................................................................................... $1,164.54 Shelving, signage, holder 2 of 2 Duncan Public Library Claims for January 1 through 31, 2021 Submitted to Library Board, February 25, 2021 01-11-521100 Repair/Maintenance 20-3707 Duncan Janitorial ........................................................................................... $48.90 Vacuum repairs 01-11-521400 Materials & Supplies 21-0306 Ace Hardware ................................................................................................. $39.98 Isopropyl alcohol 21-0369 Quill ................................................................................................................... $329.95 Ink/toner, toilet paper, paper towels, cleaner 21-0371