The Corporation of the Township of Otonabee-South Monaghan The Minutes of the Regular Council Meeting of the Corporation of the Township of Otonabee-South Monaghan was called to order at 06:15 PM Monday, January 12, 2015 ___________________________________________ Council: Reeve D. Nelson Deputy-Reeve J. Taylor Councillors: M. Burton; B. Clark & D. Hannah Staff: Eleanor J. Rath, CAO Heather Scott, Clerk Bud Markham, Manager of Public Works 1 CALL TO ORDER 2 DECLARATION OF PECUNIARY INTEREST If there are any declarations of pecuniary interest at this time, Members should declare same if necessary or during the course of the meeting. 3 ADDITIONS TO OR DELETIONS FROM THE AGENDA There were no additions or deletions to the agenda. 4 ADOPTION OF AGENDA a) Agenda Adoption Resolution: R01-2015 Moved by: Councillor Hannah Seconded by: Councillor Burton That the January 12, 2015 Regular Council Meeting agenda be adopted as circulated without revision. Carried January 12, 2015 Regular Council Meeting 5 MINUTES a) December 1, 2014 Inaugural & Regular Council Meeting Resolution: R02-2015 Moved by: Councillor Hannah Seconded by: Councillor Burton That the Minutes of the December 1, 2015 Inaugural Meeting and Regular Council Meeting are hereby adopted as circulated without revision. Carried b) September 23, 2014 Parks and Arena Committee Minutes Resolution: R03-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton That the minutes of the September 23, 2014 Parks and Arena Committee Meeting are received as circulated without revision. Carried 6 DELEGATIONS a) Jeff Leal, MPP - brought greetings to the new Council from the Province. He also provided Council with information with respect to the Ontario Municipal Partnership Fund (OMPF) on how the grant is calculated. b) John Downs - Nexicom - Coverage Resolution: R04-2015 Moved by: Councillor Burton Seconded by: Councillor Clark The Council of the Township of Otonabee-South Monaghan hereby supports the application of Nexicom Inc. to bring high speed internet services to areas in our township. We concur with Nexicom's assessment that the areas identified in their application are "underserviced." Carried January 12, 2015 Regular Council Meeting 7 ROADS AND PUBLIC WORKS a) Monthly Public Works Report for December 2014 Resolution: R05-2015 Moved by: Councillor Hannah Seconded by: Deputy-Reeve Taylor That Council receives the Monthly Activity Report for the month of December from the Public Works Manager for information; And That Council grants pre-budget approval and authorize staff to proceed with the tendering process for surface treatment as proposed in the 2015 draft Corporate Budget. Carried 8 BUILDING, PROPERTY & BY-LAW ENFORCEMENT Nothing to report or discuss 9 FIRE/EMERGENCY MANAGEMENT/GIS/911/BY-LAW ENF Nothing to report or discuss. 10 FINANCE a) Livestock Report Resolution: R06-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Clark That the Livestock Valuer's report be received for information; and further that payment of the claims in the amount of $2001.75 (Glen Isle Farms $955.50 & J, Harrigan $1046.25 be paid; and further that an application be made to the Province for reimbursement. Carried January 12, 2015 Regular Council Meeting b) Monthly Finance Report - Treasurer Resolution: R07-2015 Moved by: Councillor Clark Seconded by: Councillor Hannah Council hereby accepts the report by the Treasurer for information purposes. Carried Resolution: R08-2015 Moved by: Councillor Hannah Seconded by: Councilor Burton Recommendation #2: Council hereby approves to write off all the taxes, penalty, interest and tax sale fee for roll #1506-010-002-04601 ($2,218.51) and 1506-010- 002-04602 ($1,583.25) up to the year 2014. Carried c) Committee Approval Reports (October & November 2014) Resolution: R09-2015 Moved by: Councillor Clark Seconded by: Councillor Burton Council receives and approves the October 2014 Committee Approval Reports in the amount of $788,999.60 and the November accounts in the amount of $341,703.09. Carried 11 PLANNING & ECONOMIC DEVELOPMENT a) Development Charge (Indexing) - CAO Report Resolution: R10-2015 Moved by: Councillor Clark Seconded by: Councillor Burton THAT Finance Committee receives the CAO’s Report re: Development Charges for 2015 including the DC calculations as per Section 6 of the Development Charges By-law and Development Charge Information Pamphlet for 2015; AND THAT a copy of this report be provided to Council for information. Background Carried January 12, 2015 Regular Council Meeting b) Consent File B104-14 Zeppieri - Con. 9 Pt. lot 30 Resolution: R11-2015 Moved by: Councillor Clark Seconded by: Deputy-Reeve Taylor That Council approves the creation of a rural residential lot as per Consent File B104-14 as it conforms with Sections 4.2.1 (General Criteria), 4.2.2 (Residential Severance Policies – more specifically b & f), 4.2.3 (Rural Severances – more specifically b, c & f) and 5.9.2 (Rural Non-Farm Related Residential Uses) of the Township of Otonabee-South Monaghan Official Plan subject to the following conditions: 1) That an entrance be constructed on Old Norwood Road to the satisfaction of Public Works 2) That $1,000 cash-in-lieu of parkland be remitted to the municipality Carried c) Economic Development Report - CAO Resolution: R12-2015 Moved by: Councillor Hannah Seconded by: Deputy-Reeve Taylor THAT Council receive the November/December 2014 Economic Development Status Report for information. Carried d) Planning Report - CAO Resolution: R13-2015 Moved by: Councillor Hannah Seconded by: Councillor Burton THAT Council receive the November/December 2014 Planning Status Report for information; AND THAT Council receive the Official Plan modifications by the County of Peterborough and acknowledge the mapping correction by modification to the Township of Otonabee-South Monaghan Official Plan on Schedule A Map 4 (Waste Disposal designation on Drummond Transfer Station). Carried January 12, 2015 Regular Council Meeting e) Engineering Services - Burnham Meadows (CAO) Resolution: R14-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Clark THAT Council concur with the CAO’s recommendation to appoint Engage Engineering as Township Engineer for the Burnham Meadows Subdivision. Carried 12 BY-LAWS a) 2015-01 Confirming By-law (Dec 1, 2014); 2015-02 Borrowing By-law and 2015-03 Planning - ZBA - Kloosterman Resolution: R15-2015 Moved by: Councillor Clark Seconded by: Councillor Hannah That By-laws 2015-01 Confirming By-law (Dec 1, 2014); 2015-02 Borrowing By-law and 2015-03 Planning - ZBA - Kloosterman be given First Reading. Carried Resolution: R16-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Hannah That Council move into Committee of the Whole with the Reeve in the Chair for the second reading of By-laws 2015-01; 2015-02 & 2015-03. Carried Resolution: R17-2015 Moved by: Councillor Clark Seconded by: Councillor Burton That Council rise from Committee of the Whole and back into Open Council. Carried January 12, 2015 Regular Council Meeting Resolution: R18-2015 Moved by: Councillor Hannah Seconded by: Deputy-Reeve Taylor That By-laws 2015-01 Confirming By-law (Dec 1, 2014); 2015-02 Borrowing By-law and 2015-03 Planning - ZBA - be given third and final reading and the Reeve and Clerk be authorized to sign and affix the Corporate Seal. Carried 13 CORRESPONDENCE a) Town of Pelee - home to home postal service Resolution: R19-2015 Moved by: Councillor Burton Seconded by: Councillor Clark That the Council of the Township of Otonabee-South Monaghan receives the correspondence from the Town of Pelee regarding home to home postal service for information; and further concurs with the Town of Pelee's motion that does not support the proposed plan to eliminate residential home to home delivery and herein petition Canada Post to reconsider this plan immediately and retain this valuable service for communities; and further a copy of this motion is to be sent to Jeff Leal, MPP. Carried b) Township of North Kawartha - OPP Billing Resolution: R20-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Burton That the Council of the Township of Otonabee-South Monaghan receives the correspondence from the Township of North Kawartha regarding OPP Billing for information. Carried c) Professor Alan Slavin - Climate Change Resolution: R21-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Hannah Council hereby receives the correspondence provided by Professor A. Slavin regarding climate change for information. Carried January 12, 2015 Regular Council Meeting d) Peterborough Bicycle Advisory Committee - Bicycle Friendly Community Resolution: R22-2015 Moved by: Councillor Clark Seconded by: Councillor Burton Council receives the correspondence from Peterborough Bicycle Advisory Committee regarding "Bicycle Friendly Community" for information; and further supports the endeavours of the Peterborough Bicycle Advisory Committee. Carried e) Township of Algonquin Highlands - Policing Costs in Unorganized Townships Resolution: R23-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Clark That Council receives the correspondence from the Township of Algonquin Highlands regarding Policing Costs in Unorganized Territories for information. Carried f) Arena Solar Project - Mike Owen, PUC Resolution: R24-2015 Moved by: Deputy-Reeve Taylor Seconded by: Councillor Hannah The Council of the Township of Otonabee-South Monaghan hereby endorses the OSM rooftop Solar project for the Keene arena; and further directs the CAO & Clerk to work with