AGENDA LCMTC BOARD OF DIRECTORS Tuesday, February 15th, 2011 4:00 p.m. to 6:30 p.m. Public Works Building Carleton Place Boardroom Les Humphreys, President, Chair 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. APPROVAL OF MINUTES Suggested Motion: “THAT, the minutes of the Lanark County Municipal Trails Corporation Board of Directors meeting held on November 8th, 2010 be approved as amended.” 4. ADDITIONS & APPROVAL OF AGENDA Suggested Motion: “THAT, the agenda be adopted as presented.” 5. DELEGATIONS & PRESENTATIONS None 6. COMMUNICATIONS i) Get Ready To Go Snowmobiling Week – attached page 6 ii) Parks & Recreational Ontario: Educational Forum & Trade Show – attached page 7 iii) E-Notes of the Toronto Bruce Trail Club – attached page 9 iv) OTC: Ideal Client – attached page 12 v) Letter from BBMT: Thank You – attached page 13 Suggested Motion: “THAT, the communications for the February Lanark County Municipal Trails Corporation Board of Directors be received as information only.” LCMTC Agenda – February 15th, 2011 1 of 24 7. REPORTS i) Update: Community Forest Working Group Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Update: Community Forest Working Group be received as information.” ii) Accessible Trail Project Update Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Accessible Trail Project Update be received as information.” iii) Update: Tay River Pathway Working Group (verbal) Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, Tay River Pathway Working Group update (verbal) be accepted for information.” iv) Update: Trans Canada Trail (TCT) Sign Installation (verbal) Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Trans Canada Trail (TCT) Sign Installation (verbal) be received as information.” v) Eastern Ontario Trails Alliance (EOTA) Report (verbal) Councillor Pat Dolan a) Meeting Minutes: October 21st, 2010 – attached page 15 b) Meeting Minutes: November 18th, 2010 – attached page 17 Suggested Motion: “THAT, Eastern Ontario Trails Alliance (EOTA) Report (verbal) be accepted for information”. vi) Management Committee: K&P Trail (verbal) Secretary-Treasurer, Steve Allan No Report. LCMTC Agenda – February 15th, 2011 2 of 24 vii) Big Ben Trail Update Vice President, Paul Frigon Suggested Motion: “THAT, the Big Ben Trail Update be received as information.” viii) Trail Identification Sub-Committee Update (verbal) Public Member David Percival No Report. ix) Ontario Transportation Demand Management Municipal Grant Program Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Ontario Transportation Demand Management Municipal Grant Program be received as information.” x) Enabling Accessibility Fund Grant Program Update Secretary-Treasurer, Steve Allan a) Letter from Eligible Accessibility Fund: Eligible Projects – attached page 20 Suggested Motion: TBD xi) Perth Community & District Fund Grant Application Update Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Perth Community & District Fund Grant Application Update be received as information.” xii) Sustaining What We Value Mapping Project Update Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the Sustaining What We Value Mapping Project Update be received as information.” LCMTC Agenda – February 15th, 2011 3 of 24 xiv) Ontario Trails Council Request for Trillium Grant Letter of Support a) E-mail from Pat Connor – attached page 21 b) Letter of Support – attached page 22 Suggested Motion: “THAT, the Secretary-Treasurer be authorized to submit a Letter of Support to the Ontario Trillium Foundation in support of the Ontario Trails Council Trillium Grant Application.” xv) 2010 Grants and Donations Summary – distributed at the meeting Secretary-Treasurer, Steve Allan Suggested Motion: “THAT, the 2010 Grants and Donations Summary be received as information.” 11. NEW/OTHER BUSINESS i) Letter from Pierre Lalonde – attached page 24 12. NEXT MEETING Annual General Meeting: Wednesday, February 23rd, 2011at 6:00 p.m. in Council Chambers Proposed Next Meetings: TBD 13. ADJOURNMENT Board Members: Staff Members: Les Humphreys, Public, President Jonathan Allen, Facilities & Fleet Manager Paul Frigon, Public, Vice-President Erica Patterson, Council & Clerk Services David Percival, Public Member Tony Hendricks, Public Member Sharon McLenaghan, Public Member Lorne Hudson, Public Member Bonnie Schnittker, LGL District Health Unit Steve Allan, Secretary-Treasurer Councillor Jerry Flynn, Municipal Representative Councillor Shaun McLaughlin, Municipal Representative Councillor Pat Dolan, County of Lanark Councillor John Fenik, County of Lanark LCMTC Agenda – February 15th, 2011 4 of 24 COMMUNICATIONS LCMTC Agenda – February 15th, 2011 5 of 24 Ontario Federation of Snowmobile Clubs Celebrates New Winter Season with Get Ready to Go Snowmobiling Week, November 22 to 28 (For immediate release: Barrie, ON. November 15, 2010) – Ontario snowmobiling can look forward to a good winter according to Dave Phillips, senior climatologist for Environment Canada, and that forecast sets the celebratory tone for Get Ready to Go Snowmobiling Week, November 22 to 28. This annual launch of winter by the Ontario Federation of Snowmobile Clubs (OFSC) invites Ontarians to discover the many social, health and recreational benefits of snowmobiling, including the world’s largest recreational trail system. LCMTC Agenda – February 15th, 2011 6 of 24 LCMTC Agenda – February 15th, 2011 7 of 24 LCMTC Agenda – February 15th, 2011 8 of 24 LCMTC Agenda – February 15th, 2011 9 of 24 LCMTC Agenda – February 15th, 2011 10 of 24 LCMTC Agenda – February 15th, 2011 11 of 24 LCMTC Agenda – February 15th, 2011 12 of 24 LCMTC Agenda – February 15th, 2011 13 of 24 REPORTS LCMTC Agenda – February 15th, 2011 14 of 24 LCMTC Agenda – February 15th, 2011 15 of 24 LCMTC Agenda – February 15th, 2011 16 of 24 LCMTC Agenda – February 15th, 2011 17 of 24 LCMTC Agenda – February 15th, 2011 18 of 24 LCMTC Agenda – February 15th, 2011 19 of 24 From: [email protected] [mailto:[email protected]] Sent: November 19, 2010 2:13 PM To: Stephen Allan Cc: [email protected] Subject: RE: Eligible Projects Dear Mr. Allan, We apologize for the delay in responding to your questions. As it stands, we would need more details in order to determine the eligibility of your project. Eligibility is determined based on applications as whole once they are received. Projects for the renovation of an area that is outside, may be an acceptable way of increasing accessibility so long as they take place in an area that is openly accessible to the public, and are in line with the objectives of the program. Proposals, such as paving and retrofitting the infrastructure of an outdoor area will need to be assessed to determine how frequently the area is used by people with disabilities as well as how it relates to the social and labour market inclusion of persons with disabilities. Through the Mid‐sized Project Component of the EAF, contributions will be provided to projects that will improve the built environment through retrofits, renovations or new construction of facilities within Canada that house services and programs that emphasize a holistic approach to the social and labour market integration needs of people with disabilities. As such, outdoor renovation projects should be associated with some structure or facility, and involve services or programming directed towards persons with disabilities.. Please note that in such cases, detail is required concerning the area’s boundaries (eg: street intersections) and of the area to be modified. Proof of land ownership within the stated property lines is also required in order for HRSDC to confirm that eligibility criteria are met as indicated in the Terms and Conditions. It is recommended that organizations review the program’s Terms and Conditions in order to determine whether they meet EAF objectives. To find out more about the EAF Program, including the Terms and Conditions, please consult our Web site at: http://www.rhdcc‐hrsdc.gc.ca/eng/disability_issues/eaf/cfp/index.shtml. Regards, Enabling Accessibility Fund Program Support Team LCMTC Agenda – February 15th, 2011 20 of 24 -----Original Message----- From: PConnor [mailto:[email protected]] Sent: November 12, 2010 9:00 AM To: [email protected] Subject: Request for support letter Dear Supporter; The Ontario Trails Council recently submitted a grant to the Ontario Trillium Foundation. Its goal - "The OTC Education and Standards Committee seek funds to develop and implement a province-wide professional trail education program. This 14 module, facilitated learning course will have a community developed curriculum, taught by skilled volunteer practitioners. OTC will provde coordination of training sessions, and sustain quality assurance through re-certification." OTC requested $103,000 over two years to develop the trails training curriculum, coordinate sessions, evaluate participants, cover facilitation support costs, and provide up to 20 education and skill development sessions around Ontario. The OTC Education and Standards committee is made up of representatives from Bruce County Planning Department, Ontario Equestrian Federation, International Mountain Biking Association, The Professional Trail Builders Association, Ontario Federation of Snowmobile Clubs, Lees and Associates and Ontario Parks Association. I have attached a sample support letter for your consideration. If you require more information please contact Bonnie