UPPER MERION TOWNSHIP BOARD OF SUPERVISORS DECEMBER 5, 2019 MEETING ~ 7:30 PM REVISED AGENDA 1. Meeting Called to Order. 2. Pledge of Allegiance. 3. Roll Call. 4. Meeting Minutes: November 7, 2019 – Budget Workshop November 7, 2019 – Board of Supervisors Workshop November 11, 2019 – Board of Supervisors Workshop November 14, 2019 – Business Meeting 5. Chairman’s Comments: 6. New Business: A. 2019 Grant Presentations to Sports Organizations B. Presentation by the ECDC re: Small Business Holiday Program Initiative C. Consent Agenda re: 1. Resolution 2019-45 re: Establishing the Fixed Dollar Amount to be Excluded from Taxation for each Homestead Property in Upper Merion Township for Calendar year 2020 2. Resolution 2019-46 re: Reducing Police Officers’ Contributions to the Police Pension Plan for the Year 2020 3. Equipment Replacement Request re: Public Works – Replace three traffic adaptive cameras - $13,250.00 4. Approval of Request for Inclusion in Township Health Benefit Program – Supervisor Garzillo 5. Permission to Allow UMASD to make Baseball Field Improvement at Heuser Park 6. BID Award re: Police Range Demolition 7. Resolution 2019-50 re: Authorization to sign PennDOT Traffic Signal Permit Application for the Chester Valley Trail (Saulin & Prince Frederick Blvd./Rt. 202) D. Hearing and Adoption of 2020 Budget: 1. Resolution 2019-47 re: Adoption of 2020 Capital Improvement Budget 2. Resolution 2019-48 re: Adoption of 2020 General Operating Budget OVER 3. Adoption of Sewer Revenue Fund Budget 4. Approval of Resolution 2019-49 re: 2020 Fee Schedule E. An Ordinance Amending the Code of Upper Merion Township at Part 1 “Administrative Legislation,” Chapter 7, “Business Improvement Districts,” by Amending and Re-Enacting the Chapter 7. Accounts Payable & Payrolls. 8. Additional Business. 9. Adjournment. UPPER MERION TOWNSHIP BOARD OF SUPERVISORS BUDGET WORKSHOP MEETING NOVEMBER 7, 2019 The Board of Supervisors of Upper Merion Township met for a Budget Workshop Meeting on Thursday, November 7, 2019, in the Board Room, in the Township Building in King of Prussia. The meeting was called to order at 6:23 p.m., followed by a pledge to the flag. ROLL CALL: Supervisors present were: Greg Waks, Carole Kenney, Bill Jenaway, Greg Philips, and Tina Garzillo. Also present were: Anthony Hamaday, Township Manager; Thomas Nolan, Director of Public Safety and Chief of Police; Daniel Russell, Director of Parks and Recreation; Laura Arnold; Library Director; Mark Zadroga, Director of Code Enforcement; Nicholas Hiriak, Finance Director; Scott Widenhofer; I.T. Director; Geoff Hickman, Public Works Director. NEW BUSINESS 2020 Proposed Budget Capital Fund-Funding Sources Mr. Hamaday, Township Manager, provided the 2020 Proposed Budget Capital Fund-Funding Sources. Revenue: • Capital Tax - $535,000 (.155 mills) • Park Tax - $190,000 (.055 mills) • Fire Tax - $335,000 (.096 mills) • General Govt. Equipment - $1,215,500 (2019 deposit) • Sewer Equipment - $1,500,000 (annual transfer) Reserves: • Capital - $475,000 • Fire - $77,580 • Sewer Fund - $500,000 2020 Proposed Budget Capital Fund-Project Requests: Mr. Hamaday reviewed the 2020 Proposed Budget Capital Fund-Project Requests and the following was noted: • Total Department Requests $15,882,021 • Total Manager Recommended $3,926,940 BOS Page 1 11/7/2019 Manager Recommended in detail is as follows: Summary of Funded Projects Administration • $62,292 – Act 511 Tax online customer portal software system. Summary of Funded Projects Information Technology • $9,900 – workstation equipment for six positions. • $9,500 – Microsoft client licenses/exchange licenses/Office 2019. • $19,800 – Station 47A network equipment. • $15,000 – Document imaging. • $12,000 – firewall replacement. • $30,000 – Replace network equipment/devices. • $7,000 – workflow/archival software (SmartSearch) upgrade. • $12,000 – Window server licenses and Office Standard. Summary of Funded Projects Police • $2,800 – Bola wrap. • $1,600 – Breath testing devices. • $30,000 – Mobile data computers. • $11,000 – Taser replacements (yr. 4 of 5). • $86,012 – 800 MHZ radio replacement (yr. 5 of 5) • $200,000 – Replacement of fleet vehicles. Summary of Funded Projects Fire/EMS • $110,000 – Ambulance (propose to finance over 3 years-total $330K). • $52,000 – 2 Ford Fusion hybrids ($26K ea.). • $67,580 – 800 MHZ radio replacement (yr. 5 of 5). • $150,000 – 4 cardiac monitors. • $15,000 – Miscellaneous equipment for the Village station. • $18,000 – Second set of bunker gear. Summary of Funded Projects Public Works Department- Planning • $9,356 – Professional services contract w/Montgomery County Planning Commission. Summary of Funded Projects Public Works- Transportation • $135,000 - Signal upgrade of 25 intersections. BOS Page 2 11/7/2019 • $77,000 – Rubber tread mini excavator. • $85,000 – One 39K GVW Truck (propose to finance over 3 years-total $255K). Summary of Funded Projects Public Works Department- Vehicle Maintenance • $8,000 – Vehicle diagnostic software upgrade. • $13,000 – Vehicle lift Summary of Funded Projects Public Works Department- Park & Shade Tree • $18,000 – Enclosed landscape trailer. Summary of Funded Projects Park & Recreation • $25,000 - Baxter Park equip/improvements. • $50,000 - Swedesburg Park equip/improvements. • $25,000 – Community Center-child watch expansion. • $1,500 – Community Center-lower level security cameras. • $3,500 – Concrete pad at Township Building Park. • $15,000 – Valley Forge Acres equip/improvements. • $475,000 – Connection trail to Valley Forge Park. • $65,100 – Pool feasibility study/storage shed/skimmer baskets/ 100 chairs. Summary of Funded Projects Sewer- Trout Run • $150,000 - Major components. • $250,000 – Process equipment coatings. • $130,000 – Influent controls. • $25,000 – Flow meter. Summary of Funded Projects Sewer-Matsunk • $85,000 - Major components • $400,000 – Process equipment coatings. • $20,000 – Replace roll-up doors at the sludge de-watering building • $30,000 – Evaluate concrete spalling on support structure. • $30,000 – Replace one Rotating Biological Contactor (RBC) drive. Summary of Funded Projects Sewer- Collections • $5,000 – Purchase of 3 tablets. BOS Page 3 11/7/2019 • $475,000 - Construction/replacement sewer lines. • $290,000 – Pump valve & actuator replacement/flow meter replacement. • $100,000 – Replace submersible pumps at Valley Brooke Pump Station. • $10,000 - Replace 3-inch pumps, suction and discharge hose. Mr. Hamaday stated bridge maintenance is one thing that has to be reviewed. No funding was given for bridge maintenance and we are looking at $1.25 million. There are some bridges that have to be worked on and the Board will have to discuss borrowing funds to fix the bridges. There are some stormwater funding requests as well as for the Township Garage ($100,000.00). Traffic equipment requests about $300,000.00 for traffic signal replacements, and rewiring on DeKalb Pike and the Town Center. There was nothing funded for Norview Farms however the Boards needs to look at adding repairs for the patio, retaining wall in the barn, pressure tank for the water as well as some railings and sidewalks around the building. Funding for Capital Improvements to the Township Building which includes all the departments, the Board will have to decide to start little improvements when there is a need for a bigger plan. Mr. Hamaday stated that they are waiting for the proposal for a feasibility study for the entire building. A discussion ensued regarding the potential space needed for each department and the separation of each department. Mr. Waks asked what the tax increase is and Mr. Hamaday responded $1.5 million and Mr. Hiriak stated that totals about $35.00 a household. A discussion ensued regarding raising two fees at the same. Mr. Waks urged the Board to think this over and discuss again on the November 11th meeting. ADDITIONAL BUSINESS: ADJOURNMENT: There being no further business to come before the Board, it was moved by Mr. Philips, seconded by Mr. Jenaway, all voting “Aye” to adjourn the meeting. None opposed. Motion approved 5-0. Adjournment occurred at 8:00 p.m. __________________________ ANTHONY HAMADAY TOWNSHIP MANAGER mm Minutes Approved: Minutes Entered: BOS Page 4 11/7/2019 UPPER MERION TOWNSHIP BOARD OF SUPERVISORS WORKSHOP MEETING NOVEMBER 7, 2019 The Board of Supervisors of Upper Merion Township met for a Workshop Meeting on Thursday, November 7, 2019, in the Township Building. The meeting was called to order at 7:40 p.m., followed by a pledge of allegiance. ROLL CALL: Supervisors present were: Greg Waks, Carole Kenney, Bill Jenaway, Greg Philips and Tina Garzillo. Also present were: Anthony Hamaday, Township Manager; Joe McGrory, Township Solicitor; Rob Loeper, Township Planner. CHAIRPERSON’S COMMENTS: - None. DISCUSSIONS: WAIVER OF FEES RE: RENOVATIONS FOR FIRE AND EMS STAFF QUARTERS AT THE KING OF PRUSSIA FIRE COMPANY Mr. Hamaday stated the King of Prussia Fire Company submitted a permit application for the construction of the staff quarters in the lower level of the of the station on Allendale Road. The total construction will cost $160,000.00 which will equate to permit fees of about $5000.00 and they are requesting the Board waive those fees. Board Action: It was moved by Mr. Philips, seconded by Mrs. Kenney, all voting “Aye” to Waive the Permit Fees. None opposed. Motion approved 4-0. One abstention. JOINT REQUEST FOR CERTIFICATION RE: UPPER MERION TOWNSHIP PROFESSIONAL FIREFIGHTERS ASSOCIATION The firefighters have approached the Township to