A G E N D A Athabasca Airport Committee Athabasca County Thursday, October 4, 2018 - 9:30 a.m. County Office - Chambers Athabasca Airport Committee Athabasca County Thursday, October 4, 2018 - 9:30 a.m. Page 1. CALL TO ORDER 2. APPROVAL OF AGENDA 2.1 October 4, 2018, Airport Committee 3. APPROVAL OF MINUTES 3.1 July 5, 2018, Airport Committee Minutes 3 - 6 4. BUSINESS ARISING FROM THE MINUTES 4.1 2018 Fly-In BBQ Summary 7 4.2 Runway Markings Update 8 5. FINANCIAL 5.1 September 30, 2018 9 6. NEW BUSINESS 6.1 Budget 2019-2021 10 - 13 6.2 Lease Agreement 14 6.3 Husky Energy Wells 15 - 17 6.4 Fuel Sales and Movement 18 - 20 6.5 Lease Extension 21 - 22 6.6 6.7 7. INFORMATION 7.1 Manager's Report 23 7.2 AAMA Newsletters 24 - 49 7.3 8. IN CAMERA ITEMS 8.1 9. NEXT MEETING 9.1 January 10, 2019 10. ADJOURNMENT Page 2 of 49 AGENDA ITEM # 3.1 Athabasca Airport Committee Meeting Athabasca County July 05, 2018 - 9:30 AM Council Chambers PRESENT: Chair Brent Murray; Members Christi Bilsky, Dwayne Rawson, Derrick Woytovicz, Kevin Haines (alternate), Health Safety & Facilities Coordinator Norm De Wet; and Recording Secretary Iryna Kennedy. ABSENT: Member Travais Johnson. CALL TO ORDER: Chair Murray called the meeting to order at 9:30 a.m. APPROVAL OF AGENDA: July 5, 2018, Athabasca Airport Agenda Resolution Moved by Member Haines that the agenda be adopted, as AP 18-15 amended, with the following additions: 6.3 - AAMA Seminar 6.4 - Runway Markings. Motion Carried. APPROVAL OF MINUTES: Minutes of the January 11, 2018, Athabasca Airport Committee Meeting Resolution Moved by Member Rawson that the minutes of the January 11, AP 18-16 2018, Athabasca Airport Committee be adopted as presented. Motion Carried. BUSINESS ARISING FROM THE MINUTES: 2018 Fly-In BBQ Update Health Safety & Facilities Coordinator De Wet provided a brief update on final preparations for the 8th Annual Fly-In BBQ. Resolution Moved by Member Bilsky that the Fly-In BBQ update be accepted AP 18-17 as information. Motion Carried. CHAIR ADMINISTRATOR Page 3 of 49 AGENDA ITEM # 3.1 Athabasca Airport Committee Meeting Athabasca County July 05, 2018 - 9:30 AM Council Chambers FINANCIALS: June 15, 2018 Health Safety & Facilities Coordinator De Wet reviewed the financial report ending June 15, 2018, for all Members present. Resolution Moved by Member Rawson that the June 15, 2018, Financial AP 18-18 Report be accepted as information. Motion Carried. NEW BUSINESS: Airport Strategic Plan Update Health Safety & Facilities Coordinator De Wet provided an update on the completed items listed on the Airport Strategic Plan adopted by County Council in 2016. Resolution Moved by Member Woytovicz to accept the update on the Airport AP 18-19 Strategic Plan as information. Motion Carried. Fuel Sales and Movement Health Safety & Facilities Coordinator De Wet reviewed the report on fuel sales and landings statistics at Athabasca Airport for all Members present. Resolution Moved by Member Haines to accept the report on fuel sales and AP 18-20 landings as information. Motion Carried. AAMA Seminar Discussion ensued regarding the recent Alberta Airport Managers Association Seminar. Resolution Moved by Member Bilsky to accept the points of clarification as AP 18-21 information, and that a register of all NOTAMS be kept by the Airport Manager. Motion Carried. CHAIR ADMINISTRATOR Page 4 of 49 AGENDA ITEM # 3.1 Athabasca Airport Committee Meeting Athabasca County July 05, 2018 - 9:30 AM Council Chambers Runway Markings Discussion ensued regarding the publication of our runway numbers in the Canadian Flight Supplement. Resolution Moved by Member Haines that Administration ensure that our AP 18-22 runway numbers have been changed in the Canadian Flight Supplement; and report back to the Committee. Motion Carried. INFORMATION: Managers Report Health Safety & Facilities Coordinator De Wet reviewed his report for all Members present. Resolution Moved by Member Bilsky that the Airport Manager's report be AP 18-23 accepted as information. Motion Carried. Air Cadets Gliding Operations Resolution Moved by Member Dwayne to accept the thank-you letter from the AP 18-24 Villeneuve Cadet Flying Site as information. Motion Carried. AAMA Newsletters Members in attendance reviewed the AAMA newsletters. Resolution Moved by Member Haines to accept all AAMA newsletters as AP 18-25 information. Motion Carried. Chair Murray declared a brief recess at 10:16 a.m. The meeting was reconvened at 10:22 a.m. CHAIR ADMINISTRATOR Page 5 of 49 AGENDA ITEM # 3.1 Athabasca Airport Committee Meeting Athabasca County July 05, 2018 - 9:30 AM Council Chambers IN CAMERA ITEMS: FOIP, Division 2, Section 17 Resolution Moved by Member Rawson to go In-Camera at 10:23 a.m. AP 18-26 Motion Carried. Resolution Moved by Member Woytovicz to come out of Camera at 10:35 a.m. AP 18-27 Motion Carried. Resolution Moved by Member Rawson to recommend to County Council that AP 18-28 Administration enters into a lease agreement as discussed and proceeds with the gravel taxiway extension as required. Motion Carried NEXT MEETING: October 4, 2018 Next Meeting - October 4, 2018. Resolution Moved by Member Haines to schedule the next meeting on October AP 18-29 4, 2018. Motion Carried. ADJOURNMENT: Chair Murray adjourned the meeting at 10:38 a.m. CHAIR ADMINISTRATOR Page 6 of 49 AGENDA ITEM # 4.1 Administrative Report From: Norm De Wet To: Athabasca Airport Committee Date: October 4, 2018 Subject: Fly-In BBQ 1. Background To present the final costs and statistics for the 2018 Fly-In BBQ. 2. Discussion Donations: • TED Committee $1,000.00 • TransCanada $ 800.00 • Select Rentals (Donated Rental) $ 679.00 • Value Drug Mart (Water/pop) $ 600.00 • Alberta Pacific $ 500.00 • Independent (Vouchers) $ 300.00 • Buy-Low Foods (Vouchers) $ 200.00 • Old Dutch Chips (Food Donation) $ 250.00 • Super 8 Hotel $ 50.00 Total Donations $4,379.00 Event Budget $7,000.00 Expenses $8,618.00 • Over 1000 people and 25 aircraft attended the event 3. Options • Approve the Fly-In BBQ statistics as information. • Another course of action as directed by the Airport Committee 4. Staff Suggestion To accept the final costs and statistics on the 2018 Fly-In Barbeque as information. Author - Norm De Wet ' Page 7 of 49 AGENDA ITEM # 4.2 From: AIM SD Data Collections To: Norman de Wet Cc: AIM SD Data Collections Subject: CYWM RWY number changes reflected in 01-Feb-2018 publications Date: Friday, July 06, 2018 9:30:05 AM Goeie More Norm, Thank you for taking the time to call Data Collections this morning, it was a pleasure meeting you. To address your query, it appears the following Work Orders amended CYWM RWY numbers and those changes were reflected in 01-Feb-2018 publications. Id: 2016-0005592 Subject: EDO CYCLIC - Tracking # 0580-16 CYWM ATHABASCA AB - RNAV (GNSS) RWY 17 - LNAV Id: 2016-0005596 Subject: EDO CYCLIC - Tracking # 0582-16 CYWM ATHABASCA AB - RNAV (GNSS) RWY 17 – LPV Id: 2016-0005594 Subject: EDO CYCLIC - Tracking # 0581-16 CYWM ATHABASCA AB - RNAV (GNSS) RWY 35 – LNAV Id: 2016-0005597 Subject: EDO CYCLIC - Tracking # 0583-16 CYWM ATHABASCA AB - RNAV (GNSS) RWY 35 – LPV Id: 2016-0005598 Subject: EDO CYCLIC - Tracking # 0584/85-16 CYWM ATHABASCA AB - DIV DEP RWY 17/35 Id: 2016-0005625 Subject: EDO CYWM ATHABASCA AB - Amend Aerodrome Data I hope this resolves your query, if not please do not hesitate to ask for anything further you require. Kind regards, ¾¾¾¾¾¾¾¾ Q Brendan Hoar | NAV CANADA Data Collection Specialist This electronic message, as well as any transmitted files included in the electronic message, may contain privileged or confidential information and is intended solely for the use of the individual(s) or entity to which it is addressed. If you have received this electronic message in error please notify the sender immediately and delete the electronic message. Any unauthorized copying, disclosure or distribution of the electronic message is strictly forbidden. NAV CANADA accepts no liability for any damage caused by any virus and/or other malicious code transmitted by this electronic communication. Le présent message électronique et tout fichier qui peut y être joint peuvent contenir des renseignements privilégiés ou confidentiels destinés à l’usage exclusif des personnes ou des organismes à qui ils s’adressent. Si vous avez reçu ce message électronique par erreur, veuillez en informer l’expéditeur immédiatement et supprimez le. Toute reproduction, divulgation ou distribution du présent message électronique est strictement interdite. NAV CANADA n’assume aucune responsabilité en cas de dommage causé par tout virus ou autre programme malveillant transmis par ce message électronique. Page 8 of 49 AGENDA ITEM # 5.1 ATHABASCA COUNTY Airport September-30-1 8 2016 2017 September2017 2018 2018 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET % AIRPORT Revenue Sale of Fuel $48,502 $34,301 $27,561 $37,346 $45,000 82.99% Landing Fees 8,685 8,460 4,275 2,250 8,500 26.47% Fly In Revenue 2,500 1,450 1,450 (434) 2,500 (17.35%) Lease Revenue 8,682 8,282 7,330 17,603 22,379 78.66% Gas Well Revenue 4,900 4,900 4,900 4,900 4,900 100.00% Other Income 393 376 268 314 600 52.32% Total Revenue 73,662 57,769 45,784 61 ,979 83,879 73.89% Expenses PerDiems 1,490 720 600 1,080 1,700 63.53% Mileage 511 283 257 283 800 35.37% Subsistence 2,507 304 287 1,653 1,900 87.02% Freight 33 36 0.00% Professional Fees 2,487 1,369 1,193 1,264 2,800 45.14% Registration Fees 248 850 850 810 1,600 50.63% Special Projects 61,217 65,000 94.18% Other General Expenses 9,629 6,882 6,882 6,835 7,000 97.65% Contracted Building Repairs 243 0.00% Permits & Licenses 188 123 123 188 200 94.00% Insurance 4,528 4,373 5,000 0.00% Vehicle Rent 4,000 4,000 3,000 4,000 4,000 100.00% Office Supplies 40 31 31 200 0.00% Water & Sewer 2,505 3,098 2,488 1,993 4,000 49.81% Gas 3,601 3,751 2,403 3,770 4,000 94.24% Power 6,028 5,844 3,878 4,162 6,500 64.03% Telephone 599 599 450 529 600 88.24% Depreciation Expense 125,290 124,956 126,000 0.00% Equipment Maintenance 12,982 11,440 10,287 9,043 11,500 78.64% AV Gas Expenses 41,494 31,356 32,834 40,879 38,500 106.18% Grounds & Runway Maint.