AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 21 JANUARY 2008 AT 7.15 PM IN THE VILLAGE HALL Meeting open to the public 1. Apologies for absence 2. Minutes of meetings held on 19 November and 17 December 2007 3. Police Report and Neighbourhood Watch. Crime statistics from NY Police 4. Planning Decisions of Hambleton District Council a. Alterations and extensions to 3 Cooper Close to form ancillary accommodation, as amended by plan received by HDC on 3 December for Mr & Mrs Harper. Approved, subject to conditions. 07/03399/FUL 5. Planning Applications a. Two storey extension to Potto Grange for Mr & Mrs Rogers 07/03646/FUL plus Application for Listed Building Consent for two storey extension 07/03648/LBC b. Alterations and extensions to Longlands, Gold Gate Lane for Mr K M Fox. 07/03775/FUL 6. Matters arising from last month’s meeting a. Footpaths b. Parish Plan c. Trees d. No Cold Calling zone e. Parish Government Conference, Scarborough 7-9 March f. CE Electric leaflets and posters g. Planning meeting with Mr Cann, Head of Development 7. Reports from County and District Councillors 8. Finance 9. Village Hall 10. Correspondence a. Hambleton District Council – Hambleton LDF draft Affordable Housing Supplementary Planning document. b. North York Moors National Park Authority – LDF Core Strategy and Development Policies document – Submission Version c. YLCA – e mail Launch of Consultation on Historic Pubs d. YLCA – e mail Power to Appoint in the new Local Government Act 2007 e. Ms A Madden – e mail YRCC Village Halls f. CPRE – Fieldwork magazine g. Hambleton Over Fifties Forum – Newsletter h. Clerk & Councils Direct - Magazine AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 18 FEBRUARY 2008 AT 7.15 PM IN THE VILLAGE HALL Meeting Open to the Public 1. Apologies for absence 2. Minutes of last month’s meeting 3. Police Report and Neighbourhood Watch. Crime statistics from NY Police 4. Planning Decisions of Hambleton District Council 5. Planning Applications 6. Matters Arising from last month’s meeting a. Footpaths b. Parish Plan c. Trees d. No Cold Calling zone e. Planning Training 5 February f. North York Moors National Park Authority – LDF Core Strategy & Development Policies document g. Communities and Local Government – Orders & Regulations relating to the conduct of LA members in England 7. Finance. Letter from Audit Commission re appointment of external auditor 8. Reports from County and District Councillors 9. Village Hall 10. Parish Council letterhead 11. Grass cutting 12. Correspondence a. Hambleton District Council – Complaint to the Standards Board b. The Standards Board for England – Alleged Breach of Code of Conduct c. Hambleton District Council – Parish Councils d. NYCC – Temporary Road closure - Doctors Lane, Hutton Rudby e. Hambleton District Council – Stakeholder Consultation on Car Park Charging f. Hambleton District Council – District/Parish Liaison Meeting 3 March g. NYCC – Winter Service Leaflet 2007-8 h. YLCA – Post Office closures AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 17 MARCH 2008 AT 7.15 PM IN THE VILLAGE HALL Meeting open to the Public 1. Apologies for absence 2. Minutes of last month’s meeting 3. Police Report and Neighbourhood Watch. Crime statistics for February from NY Police 4. Planning Decisions of Hambleton District Council a. Alterations and extensions to Longlands, Gold Gate Lane for Mr K M Fox. Approved, subject to conditions. 07/03775/FUL b. Application for Listed Building Consent for a two storey extension to Potto Grange for Mr & Mrs Rogers. Refused. 07/03648/LBC c. Two storey extension to Potto Grange for Mr & Mrs Rogers. Refused. 07/03646/FUL 5. Planning Applications a. Alterations and extensions to stables and former agricultural buildings to form a manager’s dwelling, office, 2 holiday units and a club room at existing equestrian centre, Potto Fields Farm, Black Horse Lane for Mr K Mungham 07/03623/FUL 6. Matters arising from last month’s meeting a. Footpaths b. Parish Plan c. Trees d. No Cold Calling zone e. Grass cutting f. District/Parish Liaison meeting held on 3 March 7. Finance. Bank Mandate. Accounts: Mrs P Fanthorpe – Trough Planting Clerk – ¼ salary + ¼ travel £115.00 8. Reports from County and District Councillors 9. Village Hall. Trustee Voices magazine. 10. Correspondence a. Hambleton District Council – Notice of Vacancy b. Hambleton District Council – LDF Adoption of Development Policies Development Plan Document c. Hambleton District Council – Changes to the Bus Pass Scheme d. Hambleton District Council – Flavours of Hambleton Awards e. Hambleton District Council – Update f. NYCC – A short Guide to Overview and Scrutiny in North Yorkshire g. NYCC – County Committee for Hambleton Agenda for meeting on 17 March h. NYCC – Winter Maintenance Review – 17 March 2.00 pm Stokesley Town Hall i. YLCA – Agenda for meeting of Hambleton Branch on 19 March j. CE Electric UK - Leaflets on Preparing for Mother Nature k. Hambleton District Council – Area Forums l. Hambleton Citizens Advice Bureau – Thank you letter m. YLCA – Training Session on Section 106 Agreements n. YLCA – Post Office Closures o. YLCA – Information Bulletin p. YLCA – Arts in your Village q. Dalesman – Yorkshire Rural Awards r. YLCA – UK on line free internet training sessions s. YRCC – Country Air magazine t. Clerks & Councils Direct magazine u. Enjoy England – Celebrate St George’s Day v. York & North Yorkshire Playing Fields Association Newsletter AGENDA FOR THE MONTHLY MEETING OF POTTO PARISH COUNCIL TO BE HELD IN THE VILLAGE HALL ON MONDAY, 21 APRIL 2008 FOLLOWING THE ANNUAL MEETING OF ELECTORS Co-option of Councillors Meeting open to the Public 1. Apologies for absence 2. Minutes of last month’s meeting 3. Police Report and Neighbourhood Watch 4. Planning Decisions of Hambleton District Council a. Alterations and extensions to stables and former agricultural buildings to form a manager’s dwelling, office, two holiday units and a club room at existing equestrian centre at Potto Fields Farm, Black Horse Lane for Mr K Mungham 07/03623/FUL. Application Withdrawn 5. Planning Applications a. Conservatory extension to Verite House, 4 Cooper Lane. 08/00719/FUL b. Retrospective application for the change of use of agricultural building to general storage, installation of external cladding and 3 windows at 10 Cooper Lane for Mr K Davison. 07/03186/FUL c. Alterations and two storey extension to Meadows End, 60 Cooper Lane 07/03783/MAMEND. Minor Amendment. d. Single storey extension to 12 Cooper Close for Mr A Smart 08/00730/FUL 6. Matters arising from last month’s meeting a. Footpaths b. Parish Plan c. Trees d. No Cold Calling Zone e. Grass Cutting f. District/Parish Liaison Meeting g. 106 Agreements – Training 7. Finance. Mazars – Annual Return for year ended 31 March 2007. Allianz Cornhill – Renewal of Premium. Audit Commission – Appointment of External Auditor Received from Hambleton District Council – Grant for Tree Planting £1,206.28 Accounts: Mrs P Fanthorpe – Trough Planting £9.00 Clerk – ¼ salary + ¼ travel £115.00 YLCA – Membership Invoice £96.00 A Hill & Sons Ltd. – Trees and sundries £1,147.52 8. Reports from County and District Councillors 9. Village Hall 10. Dog and Gun 11. Correspondence a. Rt. Hon William Hague – Black Swan Crossroads b. NYCC – Children and Young People’s Plan 2008-2011 : Consultation c. NYCC – 2008 Local Transport Plan Progress Report : Stakeholder Engagement d. Hambleton District Council – Minutes of District/Parish Liaison Meeting e. Hambleton District Council – Personal and Prejudicial Interests f. Hambleton District Council – Standards Committee : Appointment of Parish Council Representative g. Hambleton District Council – Street Naming and Numbering h. The Standards Board for England – Town and Parish Standard i. YLCA – Assembly Digest Newsletter j. YLCA – Yorkshire and the Humber – Climate Change k. Amanda Madden, Rural Housing Enabler – Newsletter No. 4 l. Amanda Madden, Rural Housing Enabler – New Home By Products m. CPRE – Fieldwork magazine and Countryside Voice n. Clerks & Councils Direct – Local Councils Update THE ANNUAL ASSEMBLY FOR THE ELECTORS OF POTTO WILL BE HELD ON MONDAY, 21 APRIL 2008 AT 7.15 PM IN THE VILLAGE HALL 1. Apologies for absence 2. Minutes of last year’s meeting 3. Matters arising from the minutes 4. Police and Neighbourhood Watch Report 5. Financial Statement 6. Chairman’s Annual Report 7. Annual Reports by County and District Councillors 8. Village Hall 9. Views and comments of Parishioners AGENDA FOR THE ANNUAL MEETING OF POTTO PARISH COUNCIL TO BE HELD ON MONDAY, 19 MAY AT 7.15 PM IN THE VILLAGE HALL Election of Officers: Chairman Vice-Chairman Responsible Financial Officer Representatives on Village Hall Management Committee Representatives to attend Hambleton Branch meetings of Yorkshire Local Councils Association Dates and time of future meetings There is one vacancy on the Parish Council. 1. Apologies for absence 2. Police Report and Neighbourhood Watch – Resignation of Neighbourhood Watch Co- ordinator 3. Planning Decisions of Hambleton District Council a. Retrospective application for the change of use of agricultural building to general storage, installation of external cladding and 3 windows at 10 Cooper Lane for Mr K Davison. 07/03186/FUL. Approved. b. Conservatory extension to Verite House, 4A Cooper Lane for Mr & Mrs Brown. 08/00719/FUL. Approved. 4. Planning Applications 5. Matters arising from last month’s meetings a. Footpaths b. Parish Plan c. Trees d. No Cold Calling Zone e. Grass Cutting f. Training on 106 Agreements g. Dog & Gun – Extra meeting held on 26 April 2008 6. Finance – Annual Return for year ended 31 March 2007 Accounts: Mrs P Fanthorpe – Trough Planting £9.00 Clerk ¼ salary + ¼ travel (March 2008) £115.00 YLCA – Membership Invoice £96.00 Allianz Cornhill – Renewal of Premium £279.56 Hambleton District Council – ½ precept received £1,053.50 Letter from Barclays Bank – Mandate approved.