EN—(115) HOTEL RESERVATION FORM 2016 Rotary International Convention Seoul, Republic of Korea 28 May-1 June 2016 Save time . book online! Check current availability at www.onpeak.co/rotary. Rotary International (RI), in conjunction with onPeak, has reserved a block of rooms for Rotarian use during the convention. All reservation requests will be handled by onPeak. Please direct all housing questions and correspondence to onPeak (see contact information below). Reservations will be filled on a first-come, first-served basis. Return your completed reservation form by 17:00 Central Time (GMT minus five hours) on 15 April 2016. onPeak may be unable to fill requests received after this date. Complete one housing form for each room required. For a block of 15 rooms or more, submit the Group Housing Form, available at www.riconvention.org. All efforts will be made to secure a room for you at your preferred hotel. However, onPeak reserves the right to secure alternate accommodations for you if necessary. Submit this form to onPeak (by ONE of the following methods): 1. Online: www.onpeak.co/rotary 2. Phone: +1-312-321-7393 1-800-205-6222 (toll-free, North America) 3. Fax: +1-312-329-9513 4. Mail: onPeak 350 North Clark, Suite 200 Chicago, IL 60654 USA For all other correspondence, email [email protected]. Booking for 2016 RI Convention housing begins on 3 June 2015. Confirmations will be issued beginning July 2015.You will receive a confirmation from onPeak indicating the hotel name, address, room rate per night, room type, dates reserved, and a reservation acknowledgment number. (Note: This is not the hotel confirmation number.) All housing changes or inquiries must be made directly with onPeak by 15 April 2016. Please refer to your confirmation for full details, which may vary per hotel. DEPOSITS All reservations require a credit card guarantee. No reservation will be held without one. Acceptable credit cards are American Express, Visa, and MasterCard. Credit cards will not be charged when the reservation is made. onPeak will forward the credit card information to the relevant hotel, and when the hotel has received all reservation details in April 2016, it will charge the card for a one night’s room and tax deposit. Please refer to your confirmation for full details, which may vary per hotel. CANCELLATIONS/NO-SHOWS/CHANGES If you need to make changes or cancellations to your reservation, please do so in writing with onPeak. Change and cancellation dead- lines vary. Please check your confirmation for the date when final changes and cancellations can be made with onPeak. Changes and cancellations after the date specified must be made directly with the hotel or you will lose your deposit. The hotel contact information is provided on your acknowledgment. All changes are based on availability. Failure to arrive on the confirmed arrival date will result in forfeiture of the reservation and loss of the deposit to the hotel. Be sure to review the hotel cancellation policy on your housing acknowledgment for more details. Because unforeseen circumstances may arise, Rotary International strongly recommends that you purchase travel insurance to protect yourself against losses resulting from cancellation. Travel insurance can be obtained through your local travel agency, credit card company, or insurance company. RI and onPeak are not responsible for providing assistance or mediation for hotel cancellation fees. ADDITIONAL HOTEL FEES Additional hotel fees may apply. Please refer to your acknowledgment or speak to an onPeak agent for specific information. ALTERNATE HOUSING For information on additional housing options (youth hostels, apartments, etc.), email or fax your request to RI Registration Services ([email protected]; +1-847-556-2194) or consult www.riconvention.org. 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