REGULAR SESSION OF MUNICIPAL COUNCIL November 20, 2007 SUMMARY OF MOTIONS MOTION 071120.01 Minutes: October 16-07 Regular Session ......................................................... 1 MOTION 071120.02 Municipal Bylaws: C10 Annapolis County Policy Advisory Board – 2nd Reading Tabled to December Council Session ................................................ 1 MOTION 071120.03 Monthly Report of Municipal Solicitor............................................................ 2 MOTION 071120.04 Municipal Property: Parker’s Cove School, Release of County Interest .......... 2 MOTION 071120.05 CRGP: Community Club of Clementsport ($500) ............................................ 2 MOTION 071120.06 CRGP: Litchfield/Delaps Cove Community Hall ($500) ................................... 2 MOTION 071120.07 CRGP: West Paradise Community Hall ($500) ................................................. 2 MOTION 071120.08 Supplementary Budget Estimates: Annapolis Valley Exhibition ($39,000) ...... 3 MOTION 071120.09 Supplementary Budget Estimates: Oakdene Community Centre (up to $12,712) ................................................................................................................ 3 MOTION 071120.10 Nictaux & District Volunteer Fire Dept. ($31,000 Debenture Payment) .......... 3 MOTION 071120.11 Annapolis Royal Volunteer Fire Dept. ($26,000 Loan) ...................................... 3 MOTION 071120.12 RCMP Community Program Officer................................................................. 3 MOTION 071120.13 Premier’s Award: Support Nomination of Nova Scotia Historic Places Initiative ............................................................................................................... 4 MOTION 071120.14 Heritage Registered Property: Old Troop Barn, Granville Centre .................. 4 MOTION 071120.15 Sidewalk Winter Maintenance, Paradise – Tender Not Accepted .................... 4 MOTION 071120.16 2006-08 Citizen Appointment – Planning Advisory Committee ....................... 4 MOTION 071120.17 2007-08 Councillor Appointments to Standing & Special Committees ............ 4 MOTION 071120.18 Clam Industry Issue – Response from the Minister ....................................... 5 MOTION 071120.19 Municipal Bylaws: Addition to M5 Full Tax Exemption Bylaw ................... 5 MOTION 071120.20 National Defence: Impact of Wind Turbine Projects-14 Wing Greenwood 5 MOTION 071120.21 Annual Report: Kings Transit Authority ........................................................ 6 MOTION 071120.22 Active Living Strategy & Club 400 Report and Community Cooperation Award .................................................................................................................. 7 MOTION 071120.23 VWRM: Congratulations to General Manager for Professional / Life Award 7 MOTION 071120.24 Canada Post: Postal Service in Springfield Area ............................................... 8 MOTION 071120.25 PeopleWorx Employee of Choice Initiative-Letter of Support...................... 9 Minutes of the regular session of Municipal Council held on November 20, 2007, in the Council Chambers of the Municipal Administration Building, Annapolis Royal, NS, at 10:00 a.m. Present: Warden Peter Newton, Deputy-Warden Reginald Ritchie; Councillors: Marilyn Wilkins, Brian “Fuzzy” Connell, Wayne Fowler, Herb Anderson, Tom Vitiello, Pat McWade, Phil Milo, Peter Terauds and Ron Trimper; Municipal Clerk Jacquie Farrow-Lawrence; and Chief Administrative Officer A. Keith Robicheau. Also Present: Coordinator of Planning and Development Control Albert Dunphy. Minutes MOTION 071120.01 Minutes: October 16-07 Regular Session It was moved by Councillor McWade, seconded by Councillor Connell, that the minutes of the regular session of Council held on October 16, 2007, be approved as circulated. Motion carried unanimously. Additions to the Addendum The following additions to the addendum were approved by consensus: NT1(A) Valley Waste-Resource Management Authority-Solid Waste Association of North America 2007 Professional Achievement/Life Member Award; NT2(A) Southshore/Valley Recreation Trail Association – Update; and NT4(B) Canada Post – Future Postal Service in Springfield; NT4(C) Lifeplex Leases – Update; and NT4(D) Peopleworx Employer of Choice Initiative – Letter of Support. Business Arising From The Minutes: Re: Municipal Bylaw Amendments: Proposed C10 Annapolis County Police Advisory Board – The Municipal Clerk informed that the draft wording of the bylaw is being reviewed by the Departments of Justice and Service Nova Scotia and Municipal Relations as well as the Municipal Solicitor. MOTION 071120.02 Municipal Bylaws: C10 Annapolis County Policy Advisory Board – 2nd Reading Tabled to December Council Session Upon motion of Councillor Terauds, seconded by Councillor Fowler, it was resolved that consideration of 2nd reading of the proposed C10 Annapolis County Police Advisory Board Bylaw be tabled to the December 18-07 session of Municipal Council. Motion carried unanimously. Re: Celebrate Canada‟s First Democracy (250 Years)-Promotional Brochures – A letter dated October 23rd was received from Celebrate Canada‟s First Democracy, enclosing promotional brochures. Re: Annapolis Valley Regional School Board-Bus Stop in Paradise – Council received a letter dated October 19th from the Superintendent of Schools advising that they are prepared to drop off students at an existing stop located 200 metres closer to the Jack and Jill Daycare Centre. Warden Newton informed that pursuant to the direction at Committee of the Whole, a letter has been forwarded requesting the attendance of appropriate representatives from the School Board to attend either this session or the December Committee of the Whole meeting to discuss this matter. Councillor Anderson moved, seconded by Councillor Connell, to receive same for information. Motion carried unanimously. Reports and Recommendations: Re: Municipal Solicitor Page 1 of 9 SCHEDUDLE A Council Minutes November 20, 2007 Monthly Report – The Municipal Solicitor reported verbally on the following matters: o Hanse Society/Upper Clements Mortgage – Perusal of letter from Society‟s counsel and phone conference. o Mann Request for Response – Conference with Clerk regarding response. o Dog Bylaw Enforcement (Ferocious Dog at Gould’s Garage, Wilmot) – Phone conference with Clerk. o Youngs Cove Property – Receipt of duly executed Grant, recording same and sending original to CAO. o Property Evaluation – receipt and perusal of appraisal report. MOTION 071120.03 Monthly Report of Municipal Solicitor It was moved by Councillor Vitiello, seconded by Councillor Trimper, that the monthly report of the Municipal Solicitor be accepted. Motion carried unanimously. Re: Committee of the Whole (November 16th Meeting) Municipal Property: Former Parker’s Cove School, Release of County Interest - The CAO informed that he consulted with the Municipal Solicitor who advised that the $10,000 purchase price would be considered market value (in view of the condition of the building, the demonstration of appropriate use and significant investment by the owners) and a release would be appropriate. MOTION 071120.04 Municipal Property: Parker’s Cove School, Release of County Interest Pursuant to the recommendation of Committee of the Whole; Deputy-Warden Ritchie moved, seconded by Councillor Terauds, that Municipal Council authorize the Municipal Solicitor to prepare a release of the County‟s first option to purchase this property and authorize the Warden and Clerk to sign necessary documentation. - Motion carried unanimously. Community Recreation Grant Program MOTION 071120.05 CRGP: Community Club of Clementsport ($500) In accordance with the recommendation of Committee of the Whole and Staff recommendation; Deputy-Warden Ritchie moved, seconded by Councillor McWade, that Municipal Council approve a grant in the amount of $500 (for a project totalling $1,598) to the Community Club of Clementsport from the 2007-08 Community Recreation Grant Program. Motion carried unanimously. MOTION 071120.06 CRGP: Litchfield/Delaps Cove Community Hall ($500) As recommended by Committee of the Whole and Staff; Deputy-Warden Ritchie moved, seconded by Councillor Vitiello, that Municipal Council approve a grant in the amount of $500 (for a project totalling $3,000) to the Litchfield/Delaps Cove Community Hall from the 2007-08 Community Recreation Grant Program. Motion carried unanimously. MOTION 071120.07 CRGP: West Paradise Community Hall ($500) Pursuant to the recommendation of Staff and Committee of the Whole; it was moved by Deputy-Warden Ritchie, seconded by Councillor Fowler, that Municipal Council approve a grant in the amount of $500 (for a project totalling $4,100) to the West Paradise Community Hall from the 2007-08 Community Recreation Grant Program. Motion carried unanimously. Supplementary Budget Estimates (5-Year Capital Budget) Page 2 of 9 SCHEDUDLE A Council Minutes November 20, 2007 MOTION 071120.08 Supplementary Budget Estimates: Annapolis Valley Exhibition ($39,000) In accordance with the recommendation of Committee of the Whole; Deputy-Warden Ritchie moved, seconded by Councillor Milo, that approval be given to revise Year 1 of the 2007-08 to 2011-12 Five-Year Capital Budget to include the supplementary capital budget estimate of $39,000 to provide an approval of a capital pledge grant to the Annapolis Valley Exhibition in view of special circumstances to be allocated from the Recreation & Culture Account Operating Reserve.