The Corporation of the Township of Scugog General Purpose & Administration Committee Monday, October 17, 2016 Open Meeting at 1:00PM Council Chambers, Town Hall 181 Perry Street, Port Perry Confirmed by: ________ Agenda Alternative formats available upon request by contacting: [email protected] or 905-985-7346 ext. 115 Anything in blue denotes an attachment/link. By clicking the links on the agenda page, you can jump directly to that section of the agenda. To manoeuver back to the agenda page use the Ctrl + Home keys simultaneously or use the “bookmark” icon to the left of your screen to navigate from one report to the next. Open Meeting 1. Call To Order 2. Moment of Silence 3. Disclosure of Pecuniary Interest 4. Adoption of Minutes 4.1 Regular Meeting – September 12, 2016 – pg. 3 5. Announcements 6. Proclamations Issued by the Office of the Mayor – pg. 12 7. Deputations and Public Hearings 1:10PM Arch Evans, Port Perry Rotary Club Re: Ribfest Update and Presentation 1:20PM Stacey Jibb, Region of Durham Economic Development Re: Scugog Business Tour (refer to Departmental Reports – 8.1.6 Corporate Services) 8. Reports 8.1 Departmental Reports Development Services 8.1.1 Co-ordinated Land Use Planning Review Township of Scugog Comments -pg. 13 Kevin Heritage, Director of Development Services Community Services 8.1.2 Waste Reduction Week 2016 – pg. 86 Shawna Cornish, Community Service Associate 8.1.3 Extension of Contract S2014-10 for 2016/2017 Snow Plowing and Sanding of Parking Lots and Sidewalks at Various Locations within the Township of Scugog – pg. 92 Shawna Cornish, Community Service Associate Fire & Emergency Services 8.1.4 2015 Annual Report – Fire and Emergency Services - pg. 95 Richard Miller, Fire Chief 8.1.5 2016 January to June Report – Fire and Emergency Services - pg. 97 Richard Miller, Fire Chief Corporate Services 8.1.6 2016 Scugog Council Business Tour – pg. 105 Stacey Jibb, Rural Economic Development Coordinator 8.2 Advisory Committee Minutes & Recommendations 8.2.1 Healthy Lake Scugog Steering Committee – pg. 109 8.2.2 Scugog Seniors Advisory Committee – pg. 114 8.2.3 Scugog Property Standards Committee – pg. 117 8.2.4 Scugog Environmental Advisory Committee – pg. 121 8.2.5 Scugog Heritage & Museum Advisory Committee – pg. 125 8.2.6 Scugog Grants Advisory Committee – pg. 131 8.2.7 Scugog Youth Advisory Committee – pg. 134 8.2.8 Scugog Accessibility Advisory Committee – pg. 138 8.2.9 Scugog Committee of Adjustment & Property Standards – pg. 141 8.2.10 Economic Development Advisory Committee – pg. 151 8.2.11 Summary of Advisory Committee Recommendations – pg. 157 9. Correspondence – pg. 161 10. New Business 11. Adjournment 003 MINUTES OF THE REGULAR MEETING OF THE GENERAL PURPOSE & ADMINISTRATION COMMITTEE HELD MONDAY, SEPTEMBER 12, 2016 AT 1:30PM IN COUNCIL CHAMBERS PRESENT: Mayor Mr. T. Rowett Ward Councillors Ms. J. Back Ms. J. Guido Mr. D. Kett Ms. B. Somerville Ms. W. Wotten ALSO PRESENT: CAO Mr. P. Allore Director of Community Services Mr. D. Gordon Director of Development Services Mr. K. Heritage Clerk Ms. N. Wellsbury Recording Secretary Ms. S. Frey Fire Chief Mr. R. Miller Acting Director of Finance/Treasurer Ms. M. Pick Planning Technician Ms. D. Knutson Planning Technician Mr. L. Puckrin Engineering Technician Mr. K. Arsenault REGRETS Regional Councillor Mrs. B. Drew Director of Public Works & Parks Mr. G. Smith 1. CALL TO ORDER The Mayor called the meeting to order at 1:33PM and welcomed new staff member, Mr. Kevin Heritage, as Director of Development Services. The Mayor advised that Councillor Drew is away on Regional business. MOMENT OF SILENCE The Mayor asked all those present to observe a moment of silence. 2. DISCLOSURE OF PECUINARY INTEREST No member made a disclosure of pecuniary interest with respect to agenda items. 004 GP&A Meeting September 12, 2016 3. ADOPTION OF THE MINUTES i. Minutes of the Regular Meeting of the General Purpose and Administration Committee of the Township of Scugog held Monday, June 20, 2016 Errors & Omissions: Nil Recommendation: Moved by: Councillor Kett THAT the Minutes of the Regular Meeting of the General Purpose and Administration Committee of the Township of Scugog held Monday, June 20, 2016 be approved. Carried 4. BUSINESS ARISING OUT OF THE MINUTES – NIL 5. ANNOUNCEMENTS Announcements were made in regard to the following items: 4th Annual From the Heart event hosted by Port Perry Dental on Saturday, September 10, 2016 offering free dental services 10th and final Ladybug Dinner, Nestleton Community Centre, Saturday, September 17, 2106 being held to fundraise for B.R.A.I.N. Child, Sick Kids Hospital 6. DEPUTATIONS/PUBLIC HEARINGS - NIL 7. REPORTS 7.1 DEPARTMENTAL REPORTS COMMUNITY SERVICES Councillor Back presiding. 7.1.1 Zoning By-Law Amendment Application Z/10/2015, Erik and Deborah Kiezebrink (Nestleton Waters Inn) Recommendation: Moved by: Councillor Wotten THAT the report dated September 12, 2016 and entitled “Zoning By-law Amendment Application Z/10/2015, Erik & Deborah Kiezebrink (Nestleton Waters Inn) – 3440 005 GP&A Meeting September 12, 2016 Beacock Road (Part Lot 11, Concession 6), Ward 4, Recommendation Report”, be received; AND THAT the application to amend Zoning By-law No. 14-14 and extend Temporary Use By-law 60-14 under Section 39 of the venue and associated structures and uses, submitted by EcoVue Consulting Services Inc. on behalf of the applicants, be approved; AND THAT the draft Zoning By-Law amendment appended as Attachment 3 to this report be adopted by Council. Carried 7.1.2 Building Permit Activity – Second Quarter 2016 Recommendation: Moved by: Councillor Guido THAT Staff Report Building Permit Activity – Second Quarter 2016 be received; AND THAT the Clerk be requested to circulate copies of Staff Report Building Permit Activity – Second Quarter 2016 to the Region of Durham, the Scugog Chamber of Commerce, the Durham Region Home Builders’ Association, the Durham Catholic and Durham District School Boards, and the Building Industry and Land Development (BILD) Association of Greater Toronto. Carried PUBLIC WORKS & PARKS Councillor Somerville presiding. 7.1.3 Tender Awarded for Aldred Drive Recommendation: Moved by: Mayor Rowett THAT Council receive this report entitled “Tender Awarded – Aldred Drive” for information. Carried 006 GP&A Meeting September 12, 2016 FIRE & EMERGENCY SERVICES – NIL CORPORATE SERVICES Mayor Rowett presiding. 7.1.4 Revised Accessibility Standards for Customer Service Policy Recommendation: Moved by: Councillor Wotten THAT the revised policy on Accessibility Standards for Customer Service be approved; AND THAT a by-law be brought forward to the next Council meeting to formally adopt the revised policy, and to repeal the previous policy passed under By-law 66-09. Carried 7.1.5 Budget Schedule Information & Council List of Items Recommendation: Moved by: Councillor Kett THAT the 2017 Budget Schedule outlined in this report be approved; AND THAT the Council List of Items submitted for the pre-budget input component of the 2017 Operating and Capital Budget process be received for information and referred to staff for investigation and possible inclusion in the 2017 Capital or Operating Budget submission. Carried 7.2 ADVISORY COMMITTEE MINUTES 7.2.1 Healthy Lake Scugog Steering Committee 7.2.2 Economic Development Advisory Committee 7.2.3 Scugog Grants Advisory Committee 7.2.4 Scugog Accessibility Advisory Committee 7.2.5 Heritage Permit Sub-Committee 7.2.6 Port Perry Downtown Waterfront Revitalization 7.2.7 Special Port Perry Downtown Waterfront Revitalization 7.2.8 Summary of Advisory Committee Recommendations 007 GP&A Meeting September 12, 2016 Recommendation: Moved by: Councillor Wotten THAT the advisory committee minutes be received for information. Carried Recommendation: Moved by: Councillor Wotten THAT the Recommendation of the Heritage Permit Sub- Committee be amended to read: “THAT exterior renovations to municipally owned community halls listed on the Heritage Register require approval of the Heritage Permit Sub-Committee, prior to commencement of any works”. Carried Note: Council declined to endorse the recommendation of the Economic Development Advisory Committee regarding membership recruitment and it was struck from the summary. Recommendation: Moved by: Councillor Wotten THAT the remaining recommendations of the advisory committee minutes be endorsed. Carried 8. CORRESPONDENCE CORRESPONDENCE TO BE RECEIVED FOR INFORMATION 290-16 Correspondence received from Debbie Shields, City Clerk, Town of Pickering, providing a copy of the resolution made on June 27, 2016 regarding Residential Tax Relief to Eligible Low Income Seniors and Low Income Disabled Persons. 307-16 Correspondence received from Heather Brooks, Central Lake Ontario Conservation advising that at the June 21, 2016 Authority Board of Directors' Meeting, a resolution was passed asking that Durham Region and Municipalities be notified of information about the recent court conviction in the Lynde Creek manure spill. 008 GP&A Meeting September 12, 2016 Recommendation: Moved by: Councillor Kett THAT Correspondence No. 290-16 – 307-16 be received for information. Carried CORRESPONDENCE TO BE RECEIVED & ENDORSED 309-16 Copy of resolution from Perth County Council made July 7, 2016, regarding the Climate Change Action Plan and consideration from a rural perspective. 311-16 Correspondence received from Debi Wilcox, Regional Clerk, Regional Municipality of Durham, providing the resolution of June 29, 2016 regarding Electric Vehicle Production for Oshawa GM Autoworkers. Recommendation: Moved by: Councillor Kett THAT Correspondence No. 309-16 and 311-16 be received and endorsed. Carried 298-16 Correspondence received from Mary Madeiros, Acting City Clerk, City of Oshawa, providing the recommendation made June 13, 2016 regarding Senior Protection and Care. Recommendation: Moved by: Councillor Somerville THAT Correspondence No. 298-16 be received and endorsed. Carried Note: Council clarified that their endorsement of Correspondence No. 298-16 does not condone discrimination as far as acceptance into LTC facilities, but is intended to support safety measures for residents and staff at LTC facilities.