Township of Admaston/Bromley Second Monthly Meeting Thursday, February 20th 2020 @ 7:30 p.m. AGENDA 1. Call Meeting to Order 2. Moment of Silence 3. Approval of Agenda 4. Disclosure of Pecuniary Interest 5. Minutes th a) 5a Resolution to adopt Minutes of Public Planning meeting held February 6 , 2020. th b) 5b Resolution to adopt Minutes of Regular Council meeting held February 6 , 2020. 6. Delegations and Guests 7. Planning and Economic Development Committee – Chair Bob Hall, Committee Member Kevin LeGris 8. Community Service Committee – Chair Kevin LeGris, Committee Member Bob Hall 9. Operations Committee – Chair Robert Dick, All of Council. a) 9a Resolution to approve Road Voucher dated February 14, 2020. 10. Waste Management Committee – Chair Kevin LeGris, All of Council 11. Finance and Administration Committee - Chair Michael Donohue, All of Council a) 11a Resolution to approve General Voucher dated February 14, 2020. b) 11b Resolution to the award of the Local Efficiency Group (LEG) Request for Proposal #01-2020 c) 11c Ontario Municipal Partnership Funding Allocation Notice 12. Protective Services Committee – Chair Mike Quilty, Committee Member Robert Dick a) 12a January Fire Minutes and February Fire Chief’s Report b) 12b Police Service Board Minutes - January 14, 2020 th c) 12c Emergency Management Committee Meeting Minutes December 10 , 2019 13. County of Renfrew – Mayor Michael Donohue 14. By-Laws 15. Notice of Motion 16. Old Business 17. New Business 18. Confirmatory By-Law a) 18a By-Law No 2020-17 to confirm proceedings of the Council of the Township of Admaston/Bromley at the meeting held February 20th, 2020 19. Question Period 20. In-Camera Session 21. Adjournment PLEASE NOTE “Submissions received by the public, either orally or in writing may become part of the public record/package”. Council Information Township of Wellington North – Response to Bill 156: Security from Trespass and Protecting Food Safety Act. Whitewater News February 13, 2020 TOWNSHIP OF ADMASTON/BROMLEY Public Planning Meeting Council held a public planning meeting at the Municipal Council Chambers on Thursday, February 6, 2020 at 7:15 p.m. Council members present were Mayor Michael Donohue, Deputy Mayor Mike Quilty, Councillors Robert Dick, Kevin LeGris and Bob Hall. Staff member present was Acting Clerk-Treasurer Mitchell Ferguson. Mayor Donohue called the public planning meeting to order. Mayor Donohue reported that the public planning meeting was being held to consider a Zoning By-Law Amendment requested by Jody Hartwick and Kim Henry. Mayor Donohue reported that the applicants are requesting a zoning by-law amendment. The purpose of the amendment is to rezone the land to permit a hunting and fishing camp, and to establish a minimum gross floor area of 45 square metres for this use. The effect of the amendment is to rezone the subject lands from Agriculture (A) to Agriculture-Exception Thirty-Nine (A-E39). All other provisions of the Zoning By-law will apply. The lands affected by the amendment are located on Part of Lot 12, Concession 5, in the geographic Township of Bromley, now in the Township of Admaston/ Bromley, and known municipally as vacant land on Spence Road. Notice of the public meeting was advertised in the Eganville Leader on January 8th, 2020. Notice was also sent to the: • Owners • 4 owners of land within 120 metres of the lands affected • eight public bodies as required • County of Renfrew C.A.O./Clerk. • Admaston/Bromley’s Chief Building Official Enbridge Gas INC responded that after review of the information they have no objections, comments or concerns. Mayor Donohue provided an explanation on the appeal process and requested comments from the Public. Mayor Donohue then asked if Council had any questions or comments. Seeing none the Mayor requested that anyone wishing to receive notice of Council’s decision on the Zoning By-Law Amendment for Jody Hartwick and Kim Henry advise the Clerk-Treasurer prior to leaving this public meeting. Hearing no further concerns or objections the Thursday February 6, 2020 Public Planning meeting was adjourned at 7:25 p.m. _____________________________ __________________________ Mayor Acting Clerk-Treasurer CORPORATION OF TOWNSHIP OF ADMASTON/BROMLEY FIRST MONTHLY MEETING Council met for their first monthly meeting at the Municipal Council Chambers on Thursday, February 6, 2020 at 7:30 pm. Present were Mayor Michael Donohue, Deputy Mayor Mike Quilty, Councillors Bob Hall, Kevin LeGris and Robert Dick. Staff members present were Acting Clerk-Treasurer Mitchell Ferguson. Mayor Donohue then called the meeting to order followed with a moment of silence. Resolution No. 01/02/20 Moved by: Mike Quilty, seconded Robert Dick BE IT RESOLVED that Council accept the agenda as presented this date. “Carried” The January 16th, 2020 minutes were provided to Council for approval and the following resolution was passed: Resolution No. 02/02/20 Moved by: Mike Quilty, seconded by Robert Dick BE IT RESOLVED that Council accept the minutes, as amended, of the regular council meeting held January 16th, 2020. “Carried” Delegations and Guests: Planning and Economic Development Committee - Chair Bob Hall, Committee Member Kevin LeGris A Zoning By-Law Amendment was reviewed at the public planning meeting. The following resolution was passed: Resolution No. 03/02/20 Moved by: Bob Hall, seconded by Kevin Legris BE IT RESOLVED that Council approves By-Law 2020-14 to amend By-law Number 2004-13 for the purpose of rezoning vacant land to permit a hunting and fishing camp, and to establish a minimum gross floor area of 45 square metres for this use. “Carried” The County of Renfrew Planning Activity Tracker for November, December and for the year of 2019 were reviewed by council, and accepted as information. Community Service Committee Chair Kevin LeGris, Committee Member Bob Hall The following reports and letters were reviewed by Council and accepted as information: December Library Board Minutes & January Librarian/ Treasurers Report Renfrew County Veterinary Services Committee Annual Meeting Letter Re: Farm Safety Support Resolution – Premier Doug Ford Letter Re: Fisheries Act Resolution – Office of the Prime Minister Barr Line Community Centre & Stone Road Chambers Usage Operations Committee Chair Robert Dick, All of Council Waste Management Committee - Chair Kevin LeGris, All of Council Finance and Administration Committee - Chair Michael Donohue, All of Council A By-Law to authorize the borrowing of funds necessary to meet current expenditures until the taxes are collected was presented to Council for consideration and the following resolution was passed: Resolution No 04/02/2020 Moved by: Robert Dick, seconded by Mike Quilty BE IT RESOLVED that Council approves By-Law 2020-15 to authorize the borrowing of funds necessary to meet current expenditures until the taxes are collected. “Carried” The following letter was reviewed by Council and accepted as information: Greater Madawaska - MMP MMAH Minister Letter – Service Delivery Review Protective Services - Chair Mike Quilty, Committee Member Robert Dick The following letter was reviewed by Council and accepted as information: Letter from the Honourable Sylvia Jones – CPSA 2019 County of Renfrew - Mayor Michael Donohue The Mayor brought the following information from the County of Renfrew to council’s attention. Council accepted it as information. At the 2020 Budget Workshops, the County of Renfrew arrived at a levy increase of 2.5%, with real growth being 1% from 2019. Also reviewed at the County of Renfrew meeting were the public works projects that are taking place within municipalities in the County. The following is a list of projects that are taking place in Admaston/Bromley in 2020: County Road 5 - Road Rehabilitation - Reid Road to Berlanquet Road Sylvester Power Bridge Structure Bromley Culvert Osceola Culvert Egan Line Culvert Pine Valley Culvert By-Laws: Resolution No 05/02/20 Moved by: Kevin LeGris, seconded by: Bob Hall THAT the By-Laws listed below dated February 6, 2020 be enacted and passed: By-Law 2020-14 Being a By-Law to amend By-law Number 2004-13 for the purpose of rezoning vacant land to permit a hunting and fishing camp, and to establish a minimum gross floor area of 45 square metres for this use. By-Law 2020-15 Being a By-Law to authorize the borrowing of funds necessary to meet current expenditures until the taxes are collected. “Carried” New Business Council received a letter from the Douglas Recreation Committee, committing to the sponsorship of the Douglas St.Patrick’s Parade on March 7, 2020. The following resolution was passed. Resolution No 06/02/20 Moved by Kevin LeGris, seconded by Bob Hall BE IT RESOLVED that Council direct staff to communicate with the township insurer that the Douglas Recreation Committee has committed to the sponsorship of the Douglas St.Patrick’s Parade on March 7, 2020. “Carried” Confirmatory By-Law Resolution No 07/02/20 Moved by Kevin LeGris, seconded by Bob Hall THAT By-Law No 2020-16, being a By-Law to Confirm the Proceedings of the Council of the Township of Admaston/Bromley at the meeting held February 6, 2020 be now numbered, deemed read three times and passed. “Carried” Resolution No. 08/02/20 Moved by Kevin LeGris, seconded by Bob Hall BE IT RESOLVED THAT the Thursday February 6, 2020 Admaston/Bromley Council meeting be adjourned at 8:15 p.m. “Carried” __________________________ __________________________ Mayor Acting Clerk/ Treasurer Page: 1 Voucher Report: ROADS VOUCHER FEBRUARY 14 2020 Run: FEB 14,2020 9:23AM Vendor Name Amount Expensed GST Rebate Payable Amount ** Payroll: PAY ENDING 1/25/20 - Gross 17,258.56 0.00 17,258.56 ** Payroll: PAY ENDING 2/08/20 - Gross 16,764.94 0.00 16,764.94 ** Payroll: PAY ENDING 20-01-11 - Gross 17,364.22 0.00 17,364.22 1172264 ONTARIO INC 483.61 53.42 537.03 AALTO TECHNOLOGIES 89.36 9.85 99.21 ANTRIM WESTERN STAR 12,435.08 1,373.50 13,808.58 ASSOCIATION OF ONTARIO ROAD 157.73 17.42 175.15 BALANCED DOOR SERVICE 574.69 63.48 638.17 BANK OF MONTREAL(12) 622.24 0.00 622.24 BANK OF MONTREAL.