County of Del Norte County Office of Emergency Services 981 "H'Street, Ste. 240 Crescent City, California 95531 Phone Fax (707\ 464-7255 (707) 464-1165 AGENDA DATE: April 13, 2021 TO: Del Norte County Board of Supervisols FROM: Kymmie Scott, Emergency Services fVlanager 145 SUBJEGT: Adoption of the 2021 Del Norte Operational Area Emergency Operations Plan RECOMMENDATION FOR BOARD ACTION: Adopt the 2021 Del Norte Operational Area All-Hazard Emergency Operations Plan and instruct the Office of Emergency Services to provide a copy of the plan and training to support its utilization to all operational area partners. DISCUSSION/J USTIFICATION : An Operational Area All-Hazard Emergency Operations Plan (EOP) is the cornerstone document which guides the response to emergencies and disasters which exceed the capabilities and/or resources of regular emergency service response operations within a county's operational area. At its core, it outlines operational priorities, operational structure, roles and responsibilities, and procedures for basic emergency management activities. The Del Norte Operational Area All-Hazard EOP has not been updated since 2005. lndustry practice is to update these plans every two years or following large incidents, whichever comes first. The County received an award of funding to support the project through the Homeland Security Grant Program and put out a request for proposals for professional services to complete the work in March 2020. There were ten (10) responsive proposals received and Tidal Basin LLC was chosen based on value and experience. The project began in late June 2020. This Emergency Operations Plan was written over the course of seven months utilizing input from a planning group comprised of local agency partners and with several opportunities for input provided to Office of Emergency Service partners. lt is written to be compliant with the principles of planning outlined in FEMA's Developing and Maintaining Emergency Operations Plans (CPG 101 v2), the organizational structure outlined by California Office of Emergency Services Standardized Emergency Management System (SEMS) as well as the National lncident Management System (NIMS), and the standards set forth by the Emergency Management Accreditation Program (EMAP). i Following the completion of the draft Plan, it was tested for efficacy during a tabletop E F exercise in January 2021, using a realistic scenario based on local hazards. Emergency E Operation Center staff and agency partners participated in the scenario and provided = feedback. This feedback was utilized to further enhance the draft Plan, as well as to create an After Action Report which highlights additional areas for program improvement in - coming years. = = Emergency Operations Plans are typically supported with functional and incident specific annexes, which describe in greater detail who and how specific types of events and issues are handled during an incident. With additionalfunding from the Homeland Security Grant Program and the Public Safety Power Shutoff grant program, the Office of Emergency Services is working on developing several of these annexes over the course of the next two years. Slated for development within the next year are: Debris Management, Volunteer and Donations Management, Mass Fatality, and Power Outage. Funding for additional annexes including Evacuation and Transportation is currently being pursued. ALTERNATIVE: Reject the Emergency Operation Plan as written and advise the Office of Emergency Services how you would like to proceed. FINANCING: This project was funded through the Homeland Security Grant Program (HSGP) CFDA #97.067 CHILDREN'S IMPACT STATEMENT: This section meets 1 of the following outcome measures for children in Del Norte County: nchildren ready for and succeeding in school. lchildren and youth are healthy and preparing for adulthood. nFamilies are economical ly self-sufficient. nFamilies are safe, stable and nurturing. Ecommunities are safe and provide a high quality of life. nNo impact to Children as a result of this action. SIGNATURE REOUIRED: ADMINISTRA SIGN.OFF: lAUDITOR XCOUNTY ADMI N ISTRATIVE OFFICER NASSISTANT COUNTY ADMI N ISTRATIVE OFFICER trCOUNTY COUNSEL NPERSONNEL trOTHER DEPARTMENT = - E L !E = EMERGENCY OPERATIONS PLAN BOARD OF SUPERVISORS – APRIL 13, 2021 PROJECT HISTORY • The Del Norte Emergency Operations Plan (EOP) has not had an update since 2005 • Funding was secured through the FY 18 and FY 19 Homeland Security Grant Program to update the EOP and several annexes • Request for proposals was put out in March 2020 • Ten responsive proposals were received, and Tidal Basin was chosen based on value and experience • Project began in June 2020 WHAT IS AN EMERGENCY OPERATIONS PLAN? • Cornerstone document that guides the response to emergencies and disasters which exceed the capabilities and/or resources of regular emergency service response operations. Outlines operational priorities Provides operational structure Designates roles and responsibilities Lays out procedures for basic emergency management activities WHAT THIS LOOKS LIKE ON THE LOCAL LEVEL COORDINATION SUPPORT FACILITATION FITTING IT INTO THE BIGGER PICTURE STATE OPERATION CENTER (SOC) COASTAL REGION OPERATION CENTER (CREOC) OA EMERGENCY OPERATION CENTER (EOC) LOCAL GOVERNMENT / SPEC DISTRICT (EOC / DOC) INCIDENT COMMAND POST (ICP) CONSULTANT - TIDAL BASIN • Comprehensive, all-hazards emergency management company with 35 years of experience • Customized approach to program needs • Experience in gap analysis, operational planning, exercise, training, strategic planning, grant writing, etc. • Long list of successful projects in California in public and private sector • Project team included and Ms. Delventhal, Mr. Karsjen, Ms. Kline – all proven experts in their fields PLAN PROCESS • Seven month process • Tidal Basin was supported by local partners representing cross-section of sectors • Included information gathering, gap analysis, draft development, opportunity for input, exercise of draft, final opportunity for input, and finalization FINAL PRODUCTS • EOP has been written to be compliant with the principles of planning outlined in FEMA’s Developing and Maintaining Emergency Operations Plans (CPG 101 v2), the organizational structure outlined by California Office of Emergency Services Standardized Emergency Management System (SEMS) as well as the National Incident Management System (NIMS), and the standards set forth by the Emergency Management Accreditation Program (EMAP). • Exercise After Action Report (AAR) provides a list of strengths and areas of improvement to help guide future planning, organization, exercise, training, and equipment (POETE) NEXT STEPS • Planning: EOP annexes to include debris management, volunteer and donation management, and fatality management (HSGP); power outage (PSPS); evacuation and transportation (DNLTC); also a recovery plan – separate document (TBD) • Organization: “EOC Week” coming up in May • Exercise: Full-scale tsunami evacuation planned for October 22, 2021 • Training: monthly training in EOC meetings • Equipment: constantly working on equipment needs – generators and sirens are the biggest focus right now Del Norte County Operational Area Emergency Operations Plan Tidal Basin Government Consulting, LLC 675 N. Washington Street, Suite 400, Alexandria, VA 22314 888.282.1626 | tidalbasingroup.com Del Norte County Operational Area Emergency Operations Plan Operational Area Board of Supervisors Letter of Approval April 13, 2021 Operational Area Partners County of Del Norte Department Heads American Red Cross Gold Region California Office of Emergency Services FEMA Region IX Dear Del Norte County (County) Emergency Response and Recovery Officials: We are delighted to present the Del Norte County Operational Area (OA) Emergency Operations Plan (EOP). This plan is the basis for the response and recovery operations from the county and the OA. The County of Del Norte Board of Supervisors, which is the governing body of the County of Del Norte, has approved and concurs with this plan. This plan reinforces Del Norte County OA’s response and recovery capabilities and complies and is consistent with the Standardized Emergency Management System (SEMS), the National Incident Management System (NIMS), the Incident Command System (ICS), and the duties and responsibilities of the County and its departments in preparedness, response, and recovery procedures. A copy of the Del Norte County OA EOP may be obtained at the County Office of Emergency Services. The Plan includes guidance for and responsibilities to multiple public agencies, special districts, private partners, and non-profit organizations, all with disaster response interests. The Del Norte County OA EOP is linked to jurisdictions, discipline, and mutual aid plans and standard operational procedures. The successful execution of this Plan depends entirely on the skills and abilities of the county participants. Continual updating and testing of this plan through plan review, exercises, and drills will ensure its relevance and usefulness during an emergency. We look to you as members of the County of Del Norte and Del Norte County’s emergency response organizations to assist in the ongoing process of program and capability improvement. Sincerely, County of Del Norte Board of Supervisors Letter of Approval i Del Norte County Operational Area Emergency Operations Plan Promulgation Statement The Del Norte County (County) Operational Area (OA) Emergency Operations Plan