SERVICES OVERVIEW MEETING & EXCEEDING OUR CLIENTS’ EXPECTATIONS 100% OF THE TIME.” FUN FACTS ABOUT US 50M 1998 80+ 300+ PAGES SCANNED BUSINESS STARTED WORKED WITH OVER 60 PROJECT FINISHED ONTARIO MUNICIPALITIES WHO IS IMAGE ADVANTAGE SOLUTIONS INC.? Image Advantage is a Records Management Consulting Company located in Escott, Ontario, between Kingston and Brockville. Image Advantage specializes in best practices for managing electronic documents and the process for digitizing paper files. Reseller of the FileHold Electronic Document and Records Management System R 6 C ACCURATE TECHNOLOGICALLY ON-TIME COMPETITIVELY ADVANCED PRICED < CONFIDENTIAL COURTEOUS HIGHLY TRAINED PROFESSIONAL SCANNING OF ALL FILEHOLD ELECTRONIC SIZES OF PAPER RECORDS 4 DOCUMENTS 1 MANAGEMENT SYSTEM SCANNING OF BOUND FILE CLASSIFICATION & BOOKS 0 CONSULTING SCANNING OF LARGE DOCUMENT IMAGING FORMAT DRAWINGS CONSULTING & 6 TRAINING SCANNING PHOTOS, GIS CONSULTING AND SLIDES AND NEGATIVE ? SERVICES WHAT FILM WE DO SCANNING OF MICROFILM AND CD & DVD PUBLISHING > MICROFICHE 8 & REPLICATION SCANNING OF NEWSPAPERS OFF-SITE BACKUP FastFind Workflow Microsoft Office Integration Full Audit Trail Version Control Automatic OCR Security & Permissions Naming Conventions Print-to-FileHold Retention TOMRMS Integration Guest Access - share documents to the public ELECTRONIC Image Advantage offers FileHold to Municipalities to take care of their EDRMS requirements. FileHold Document Management Software System is easy to install, and easy to use. The software licensing, RECORDS implementation and support packages are affordable for small to large organizations. MANAGEMENT FileHold can convert intellectual property into a secure organized electronic library. The software reduces time taken searching for information, decreases paper storage costs, while increasing worker collaboration and SYSTEM workflow efficiency across the entire organization. “Go Paperless”, “Go Green” with FileHold Document Management Software. File Classification Evaluation of Potential Training of Staff, Requirements, Creation and Systems for your Backfile Conversion, Functionalities and Implementation Organization On-Going Support Integrations Audit ELECTRONIC RECORDS MANAGEMENT CONSULTING Image Advantage offers various consulting services related Electronic Document and Records Management ANALYSIS Existing System(s) Defining of Problems & Inefficiencies with Existing System(s) Analysis of Existing Computer Infrastructure Cost/Benefit Analysis of Conversion to Electronic Document Imaging DOCUMENT Defining of Indexing Structure of Documents & Workflow Privacy, Security & Legal Admissibility IMAGING CONSULTING TEAM DEVELOPMENT & TRAINING TRAINING AND Image Advantage has had experience in the document imaging and management CONSULTATION field since 1998 Implementation Strategies for Electronic Documents and Records Management Systems On-Site and Remote Training Packages and Programs User/Client Specific approaches to ensure successful acceptance and implementation of system ABILITIES DOCUMENTS Full Text Search Capability Scanning of all sizes of Paper Documents SCANNING OF PAPER DOCUMENTS OUTPUT PDF / TIFF Adobe Acrobat Publishing • Image Advantage Solutions Inc. utilizes Fujitsu scanners for all our document feeder based scanning processes. • Along with the Fujitsu scanners Image Advantage uses PaperStream Capture to ensure superior image quality. • Image Advantage Solutions Inc. is an authorized reseller of all Fujitsu scanners. • Please find more information regarding the benefits of scanning with PaperStream here: www.youtube.com/watch?v=y-b8pZPIs-c&feature=youtu.be . DOCUMENTS Maps ABILITIES Drawings Full Text Search Capability Plans Despeckle Deskew SCANNING OF LARGE FORMAT DRAWINGS OUTPUT PDF / TIFF Black & White or Colour • Contex HD Ultra • Vidar Select 600e • Vidar Flash 600e Authorized reseller of a wide range of Contex Large Format Scanners . ABILITIES Full Text Search Capability DOCUMENTS Scanning of all sizes of Paper Documents SCANNING OF BOUND BOOKS OUTPUT PDF / TIFF Adobe Acrobat Publishing ABILITIES Full Text Search Capability Black & White, Greyscale or Colour SCANNING OF NEWSPAPERS OUTPUT PDF / TIFF • Contex IQ Flex • WideTek 25 Authorized reseller of a wide range of Contex Large Format Scanners . 35 SLIDES AND NEGATIVE FILM Great quality of image PHOTOS Scanning of photos up to 8.5” x 11” SCANNING OF PHOTOS AND SLIDES OUTPUT JPG or PDF at up to 4800 dpi optical resolution MICROFICHE Great quality of image MICROFILM Ultra high definition scanning SCANNING OF MICROFILM AND MICROFICHE OUTPUT PDF or TIFF Full text searchable FILEHOLD ELECTRONIC SOMEDOCUMENT OF OUR CLIENTSAND RECORDS MANAGEMENT SYSTEM OUR FILEHOLD CLIENTS Customer Contact E-Mail Phone AMCTO Andy Koopmans [email protected] (905) 602-4294 ext. 226 Canadian Mental Health Association – Ottawa Branch Steve Vena [email protected] (613) 737-7791 ext. 175 City of St. Thomas Maria Konefal [email protected] (519) 631-1680 ext. 4123 City of Thorold Donna Delvecchio [email protected] (905) 227-6613 ext. 226 Employment & Education Center - Brockville ,On Nancy Duffy [email protected] (613) 498-2111 Essex Region Conservation Authority Shelley McMullen [email protected] (519) 776-5209 ext. 348 Guelph Eramosa Township Meaghan Reid [email protected] (519) 856-9596 ext. 107 Hastings & Prince Edward Public Health Unit Tom Lockhart [email protected] (613) 966-5513 ext. 208 ICCRC - Immigration Consultants of Canada Regulatory Council Chris Therriault [email protected] (877) 836-7543 ext. 1027 Lake Simcoe Region Conservation Authority Geoff Peat [email protected] (905) 895-1281 Leeds, Grenville and Lanark District Health Unit Paul Armstrong [email protected] (613) 345-5685 ext. 2250 Mohawk Council of Kahnawake Kara Zemel [email protected] Municipal Finance Officers’ Association of Ontario Greg Saunders [email protected] (416) 362-9001 ext. 228 Municipality of Brockton Brandy Patterson [email protected] (519) 881-2223 ext. 124 Municipality of Trent Lakes Kari Stephenson [email protected] (705) 738-3800 ext. 240 Norfolk County Owen Jaggard [email protected] (519) 426-5870 ext. 1274 Perth County Sean McCoy [email protected] (519) 271-0531 ext. 122 ReMax Real Estate Centre Inc. Mike Moss [email protected] (519) 623-6200 ext. 1179 Town of Arnprior Michael Wildman [email protected] (613) 623-4231 ext. 1816 Town of Bancroft Hazel Lamb [email protected] (613) 332-3331 ext. 208 Town of Bradford West-Gwillimbury Chris Harbour [email protected] (905) 775-5366 Town of Gananoque Kelly Shipclark [email protected] (613) 382-2149 ext.1120 Town of Prescott Kimberly Casselman [email protected] (613) 925-4381 Township of Alfred & Plantagenet Monique Bastien [email protected] (613) 673-4797 ext. 225 Township of Cavan Monaghan Elana Arthurs [email protected] (705) 932-9326 Township of Brock Becky Jamieson [email protected] (705) 432-2355 ext. 240 MORE FILEHOLD CLIENTS Customer Contact E-Mail Phone Township of Clearview Sasha Helmkay [email protected] (705) 428-6230 ext. 246 Township of Edwardsburgh Cardinal Shelbi Deacon [email protected] (613) 658-3055 ext. 101 Township of Elizabethtown-Kitley Yvonne Robert [email protected] (613) 345-7480 ext. 6 Township of Georgian Bay Amber McDonald [email protected] (705) 538-2337 ext. 268 Township of Georgian Bluffs Holly Morrison [email protected] (519) 376-2729 ext. 225 Township of North Kawartha Connie Parent [email protected] (705) 656-4445 ext. 234 Township of South Dundas Brenda Brunt [email protected] (613) 543-2673 Township of South Stormont Loriann Harbers [email protected] (613) 534-8889 ext. 201 Township of Southgate Joanne Hyde [email protected] (519) 923-2110 ext. 230 Village of Merrickville-Wolford Christina Conklin [email protected] (613) 269-4791 ext. 257 Township of Brock Becky Jamieson [email protected] (705) 432-2355 ext. 240 Township of Strathroy-Caradoc Fred Tranquille [email protected] (519) 245-1105 ext. 256 Township of Rideau Lakes Mary Ellen Truelove [email protected] (613) 928-2251 ext. 293 Huron Perth Public Health Karen Sherwood [email protected] (888) 221-2133 ext. 3274 OUR MUNICIPAL CLIENTS Filehold clients in bold italics • Mohawk Council of Kahnawake • Township of Lanark Highlands Gwillimbury • County of Prescott/Russell • Lanark County • County of Peterborough • Township of Alfred and Plantagenet • Town of Perth • Town of Georgina • County of Stormont Dundas and • Loyalist Township • Municipality of Trent Lakes Glengarry • Town of Greater Napanee • Municipality of Brockton • Township of South Glengarry • County of Lennox & Addington • Municipality of Meaford • Township of North Glengarry • County of Hastings • County of Norfolk • Township of South Stormont • County of Prince Edward • Township of Guelph/Eramosa • Township of North Stormont • City of Belleville • Township of Georgian Bluffs • Township of South Dundas • Town of Bancroft • AMCTO • Township of North Dundas • Municipality of Highlands East • City of Thorold • Municipality of North Grenville • Township of Madawaska Valley • Municipal Finance Officers • Village of Merrickville-Wolford • Township of Limerick Association • Township of Edwardsburgh/Cardinal • Township of Wollaston • Township of Clearview • Township of Elizabethtown-Kitley • Township of Faraday • Municipality of West Perth • Town of Prescott