Notice of Meeting: I hereby give notice that an ordinary meeting of City Planning and Development Committee will be held on: Date: Wednesday, 2 November 2011 Time: 9.30 am Meeting Room: Committee Room 1 Venue: Municipal Building, Garden Place, Hamilton Barry Harris Chief Executive Operations & Activity Performance Committee OPEN AGENDA Membership Chairperson Her Worship the Mayor Ms J Hardaker Deputy Chairperson Cr G Chesterman Members Cr D Bell Cr P Bos Cr M Forsyth Cr M Gallagher Cr J Gower Cr R Hennebry Cr D Macpherson Cr P Mahood Cr A O’Leary Cr M Westphal Cr E Wilson Quorum: A majority of members (including vacancies) Meeting Frequency: Monthly Fleur Yates Senior Committee Advisor 26 October 2011 [email protected] Telephone: 838 6771 www.hamilton.co.nz Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 1 of 124 Role & Scope . The overall mandate of this committee is to request and receive information concerning Council’s activities and develop consistent and pragmatic reasoning that will enable Council to be informed of future directions, options and choices. The committee has no decision making powers unless for minor matters that improve operational effectiveness, efficiency or economy. To monitor key activities and services (without operational interference in the services) in order to better inform elected members and the community about key Council activities and issues that arise in the operational arm of the Council. No more than 2 operational areas to report each month . Receive reports relating to organisational performance against KPI’s, delivery of strategic goals, and community outcomes and vision. To give visibility to key operational matters by activities . Reporting may identify issues that require policy or staff direction *Notes: • The frequency and timing of project reports to be defined by the committee • Service level reports including service issues to be based on rolling KPI status reports Committee Can Work in Forum Mode From time to time the agenda for a Committee meeting will be organised and planned in “Forum mode” to enable members to more effectively lead, and participate in, the policy development process. This could be for a full agenda or part thereof. “Forum mode” means that the Committee will consider (by resolution) suspending Standing Orders to enable the Committee to have more informal discussion and to set direction for the organisation in developing the policy or strategy matters coming before the Committee. Key issues and any direction set will be recorded for any section of a formal meeting that is run in Forum mode. Power to Act In accordance with the General Delegation conferred by this manual, this Committee has limited powers and may: • Receive reports and other performance data and information as may be requested by the Committee • Identify and seek adjustment of minor matters that improve operations Power to Recommend In accordance with the General Delegation conferred by this manual, this Committee may make recommendations: • To the Chief Executive • To Strategic & Policy Committee Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 2 of 124 ITEM TABLE OF CONTENTS PAGE 1 Apologies 4 2 Confirmation of Agenda 4 3 Declarations of Interest 4 4 Public Forum 4 5 C-180 Resolution Monitoring Report 5 6 C-217 General Manager's Report 8 7 C-239 Herbicide Policy - Annual Monitoring Report and Policy Implementation Report 16 8 C-177 Event Facilities Unit Non Financial Performance 1st Quarter Report 55 9 C-240 Waikato Museum Quarterly Report 63 10 C-275 Parks and Open Spaces Activity Report 69 11 C-246 Hamilton Zoo Quarterly Report 75 12 C-172 Graffiti Annual Report 2010/11 81 13 C-201 Council of Elders 2011 Chair's Annual Report 92 14 C-185 Youth Council 2011 Chair's Annual Report 97 15 C-226 City Planning Quarterly Report 101 16 C-224 Planning Guidance Quarterly Report July-Sept 2011 105 17 C-173 Building Control Unit Quarterly Report July-Sept 2011 109 18 C-138 Public Transport Activity Report 118 Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 3 of 124 1 Apologies 2 Confirmation of Agenda The Council to confirm the agenda. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected representative and any private or other external interest they might have. 4 Public Forum As per Hamilton City Council’s Standing Orders, a period of up to 30 minutes has been set aside for a public forum. Each speaker during the public forum section of this meeting may speak for three minutes or longer as the discretion of Her Worship the Mayor. Please note that the public forum is to be confined to those items falling within the terms of the reference of this meeting. Should you wish to participate in the public forum, please contact Democratic Support Services by telephoning 838-6771. Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 4 of 124 council report 5 Item Committee: Operations & Activity Date: 02 November 2011 Performance Committee Report Name: Resolution Monitoring Report Author: Fleur Yates Recommendation That the report as circulated be received. 1. Attachments 2. Attachment 1 - Resolution Monitoring Report - November 2011 Signatory Authoriser Anthony Dick, Democratic Support Services Manager Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 5 of 124 Subject Resolution Current Status .... 1. 33/10. Herbicide Policy Report back to Operations b) staff report to a Community Development Committee Meeting in 2011 on a work Implementation Report & Activity Monitoring programme to better implement the Hamilton City Council Herbicide Policy in Committee in November Item 5 Item particular reporting on potential non chemical solutions. 2011. Council Meeting: 7 December 2010 .... 2. 265/36 Minor Traffic e) staff reviews projects in the Minor Traffic Improvements and Traffic Calming - To be included in the next Improvement Programme for 2011-12 which should include Victoria Street North and report back Transportation report to Programme to the Subcommittee. the Operations & Activity Performance Committee. Infrastructure Subcommittee: 14 June 2011 3. ...... General Managers b) it be noted that Staff are developing a Communication Strategy for the Hamilton b) Report back to Report – Hamilton Lake Lake (Lake Rotoroa) algae issue and will report back to the Operations & Activity Committee in (Lake Rotoroa) and Bus Performance Committee, November 2011. Patronage – Waikato Regional Council c) it be noted that Staff are obtaining further information from the Waikato Regional Council concerning bus patronage and will be reporting back, and c) To be included in the Public Transport Operations & Activity Performance Committee: 7 September 2011 Service Level Agreement report to Attachment1 the Operations and Activity Committee in November 2011. Hamilton Cemeteries & ..... 4. Work under way. Report Crematorium Quarterly b) Staff report back to the Operations & Activity Performance Committee concerning back in February 2012. Report May-July 2011 the Hamilton West and Hamilton East cemeteries with particular reference to heritage issues. Operations & Activity Performance Committee: 7 September 2011 Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 6 of 124 Item 5 Item 13/3/18. City WiFi ...... 5. Update b) staff investigate and, where resources allow, advance the options identified in Report back by the end of section 3.3 of the report before the Committee including the issues raised at the City 2011. Planning & Development Committee Meeting and report back to obtain specific costs and determine a roll-out plan for the next one to two years. Council Meeting: 18 May 2011 Transferred from Strategy & Policy Committee Attachment1 Operations & Activity Performance Committee Agenda 2 November 2011- OPEN Page 7 of 124 Item 6 Item council report Committee: Operations & Activity Date: 02 November 2011 Performance Committee Report Name: General Manager's Report Author: Lance Vervoort Recommendations 1. That the report be received. 2. Minor Works Programme - That staff report back in August 2012 with a proposed prioritisation system for projects to be funded from any Minor Works funding allocation. 3. Changes to Parking Provisions - That it be a recommendation to Council that it considers the following changes to parking restrictions in accordance with the details contained within Attachment 1 to this report. Location Proposed Control Urlich Avenue No Stopping Lake Road No Stopping Pembroke Street No Stopping Victoria Street Change of Parking Control River Road Change of Time Limit Anson Avenue Change of Parking Control – Mobility Space Bryce Street Parking Changes – meters added River Road No Stopping Cowley Drive No Stopping Dowding Street No Stopping Glengoyne Place No Stopping Grey Street Change of Parking - relocation Lake Crescent No Stopping Melville Park Parking Changes – Time limit Peachgrove Road Parking Changes/No Stopping Peachgrove/Bailey Intersection Parking Changes/No Stopping Wellington Street No Stopping Bridge Street Parking Changes/No Stopping Avalon Drive Parking Changes/No Stopping Ward Lane Parking Changes/No Stopping Harwood Street Time Limit Change Lynden Court Bus stop/ Time Limit Minogue Car Park Mobility/bus Stop/No Stopping Museum Car Park Parking Changes Harwood Street Parking Changes Heaphy Terrace Time Limit Changes