\ .. FORM GEN. 160 CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE 0220-03746-0060 Date: February 4, 2008 To: The Mayor The City Council From: Proposition Q Administrative Oversight Committee A}~ Karen L. Sisson, City Administrative, Chair -"~ Subject: PROPOSITION Q- JANUARY 2008 QUARTERLY STATUS REPORT At its January 31, 2008 meeting and in accordance with the Program Governance Structure approved by the Council, the Proposition Q Administrative Oversight Committee approved the Proposition Q Program's January 2008 quarterly status report for transmittal to Council. City officials interested in obtaining a color copy of the report may request the report from the Program Manager, Vincent Jones, at (213) 482-7373 or by e-mail at [email protected]. The report is also available on the website at www.lapropq.org. Recommendation That the Mayor and Council note and file the report inasmuch as it is for informational purposes only and no further action is required. Fiscal Impact Statement There- is no impact to the General Fund. The cost of the Program is funded by Proposition Q - Citywide Public Safety General Obligation Bonds. KLS:MCK:05080043 Attachment _FEB 0 6 2008 PUBLIC SAFETY - - ) 2002 Proposition Q Citywide Public Safety Bond Program Quarterly Report -Jonuory 2008 CITY OF LOS ANGELES !~~ Emergency Preparedness Department Citizen Oversight Committee (COC) Administrative Oversight Committee (AOC) Members Members John Greenwood, Chair Karen L. Sisson, Chair, City Administrative Officer Irene Tovar, Vice Chair Douglas L. Barry, LAFD, Chief of Fire Sharon Bruno William J. Bratton, LAPD, Chief of Police Carolyn Flowers Christopher Espinosa, Office of the Mayor Rick Tuttle Gerry Miller, Chief Legislative Analyst Prepared by the <www.lopropq.org> EN Bureau of Engineering Program Management Team Turner/JGM - 7 2002 Prop Q - Citywide Public Safety Bond Program Quarterly Report- January 2008 TABLE OF CONTENTS A. Executive Summary B. Schedule C. Budget D. Project Status E. Contact List F. Appendix • Status Report on the Renovation of Police & Fire Facilities NOTES: 1. New information or text that has changed since the previous quarterly brief is identified by a ( +) diamond bullet. 2. Text that is the same as the previous quarterly brief is identified by a (•) square bullet. Los Angeles Police, Fire & Emergency Preparedness Departments Bureau of Engineering 2002 Prop Q - Citywide Public Safety Bond Program Quarterly Report- January 2008 A. EXECUTI\1 E SU!\;llVIARY Program Summary + This briefing, prepared quarterly for the Prop Q Citizen and Administrative Oversight Committees, summarizes the overall status of activities and progress for the 2002 Proposition Q - Citywide Public Safety Bond Program through January 15,2008. It includes the Program Master Schedule, Program Budget & Use of Funds, Expenditure/Cash Flow Plan and Status Reports for each project. • On March 5, 2002, 67% of the voters in the City of Los Angeles passed a Citywide Public Safety Bond Measure for $600 million dollars to improve, renovate, expand and construct 911-Police-Fire-Paramedic Facilities. Since the Program's inception, the Department of Public Works, Bureau of Engineering, the Los Angeles Police & Fire Departments, the Emergency Preparedness Department and the Information Technology Agency are making excellent progress in the delivery of the Public Safety projects. • The 2002 Proposition Q - Citywide Public Safety Bond Program involves 13 overall projects with the following scope of work: 5 Police Stations (New & Replacement): Construction of new facility with vehicle a. Hollenbeck Area Replacement Station maintenance facility and parking structure/lot. b. Mid-City/20th Area New Station Four projects require land. Two projects c. Rampart Area Replacement Station include demolition of existing LAPD facility. d. Valley/Northwest Area New Station e. West Valley Area Replacement Station 1 Police Station & Jail (Replacement): Construction of new facility with a jail, vehicle a. Harbor Area Replacement Station maintenance facility, parking structure and demolition of existing facility. 2 Bomb Squad Facilities (New): Acquisition of new site and construction of new facility with parking. 1 Metro Detention Center (Replacement): Acquisition of new site and construction of new metro detention center with parking. 1 EOC/POC/Fire Dispatch (New): Acquisition of new site and construction of new Emergency Operations Center, Fire Department operations & dispatch and LAPD Operations Center with parking. 1 Valley Traffic Division & Valley Acquisition of new site and construction of a Bureau Headquarters (New): new Traffic Division & Bureau Headquarters office building with parking. Renovation/CIP for Fire Facilities: Renovation/CIP of multiple Fire facilities. Renovation/CIP for Police Facilities: Renovation/CIP of multiple Police facilities. Master Program Schedule • On July 26, 2007, the Public Safety Bond Administrative Oversight Committee (PSBOC) approved the Prop Q Annual Report 2007, including the adjusted Program Budget of $676.9 million, the Cost to Complete analysis and the updated Master Program Schedule. Los Angeles Police, Fire & Emergency Preparedness Departments A. -1 Bureau of Engineeting ·- ...., J Quarterly Report- January 2008 • On October 6, 2006, the City Council adopted the Prop Q Annual Report 2006, including the adjusted Program Budget of $650.6 million updated Master Program Schedule. The PSBOC approved the Annual Report 2006 on July 27, 2006, establishing a time frame of approximately 6.5 years to complete all projects. • To date of the overall13 projects, 2 are complete in construction and the remaining 11 are making excellent progress, ten in construction and one in post-construction. Currently 7 are ahead of the Master Schedule and 4 are on schedule. All projects are scheduled to complete construction ahead of the 7-year time frame stipulated in the bond measure. • All land acquisition is complete for the nine projects requiring sites. All projects have completed Design and Bid & Award. Eleven projects are in Construction and one project is in Post-Construction. • Police renovations/CIPs are continuing on schedule. Of the 13 renovations, 12 are complete and 1 is in design. Fire renovations/CIPs continue on schedule. Police and Fire Renovations/CIP are counted each as one overall project and detailed in the Appendix, section F. Budget I Contract Commitments • The Program Budget establishes an Expenditure Program based on the following Source of Funds: General Obligation Bonds $600 million approved by voters in 2002 Projected interest earnings and $76.9 million other funds T<>"L\L SOl RCE OF Fl :\DS: S676.9 million • To date, the 10 design contracts awarded are within the budget amount. The 9 properties acquired are within the budget amount. Total amount of land acquisition expended to date: $52,215,614. • On November 16,2006, the PSBOC approved the additional source of funds of$1,350,000 from the Bond interest earnings to be allocated to the Hollenbeck Police Station design/construction line for the renovation of the Vladeck building. • On September 28,2006, the PSBOC approved the additional source of funds of$294,000 from the Bond Premium sale for a total Program Budget of $650.9 million. • On July 27, 2006, the PSBOC moved and approved the Annual Report 2006 including the Cost to Complete analysis and adjusted Program Budget of $650.6 million, to include updated IT/technical costs. • On August 9, 2006, the City Council adopted a resolution providing for the issuance of the Bond Premium of the City of Los Angeles General Obligation Bonds in the amount of $16,294,000. • On June 21, 2006, the City Council adopted the Prop Q Annual Report 2005, including the adjusted Program Budget of $642.7 miiiion and the transfer of $4.4 miiiion from SPRF and $4 miliion from MICLA to Prop Q for land acquisition reimbursement. • On July 13, 2004, the City Council adopted a resolution providing for the issuance of the third and final sale of the City of Los Angeles General Obligation Bonds in the amount of$374.4 million. • On July 15, 2003, the City Council adopted a resolution providing for the issuance and second sale of the City of Los Angeles General Obligation Bonds in the amount of $70.0 million. Los Angeles Pol ice, Fire & Emergency Preparedness Departments A.-2 Bureau of Engineering - - J Quarterly Report- January 2008 • On May 22, 2002, the City Council adopted a resolution providing for the issuance and first sale of the City of Los Angeles General Obligation Bonds in the amount of$155.6 million. Project Status Summary • All site selection and land acquisition is complete. • All projects have completed the Design and Bid & Award Phases. + Seven projects are in the Construction Phase: 1. EOC/POC/Fire Dispatch: Construction approximately 85% complete. Interior finishes & site work in progress. Parking structure TC ofO 12/29/07. 2. Harbor Area Replacement Construction approximately 85% complete. Station & Jail: Finishes, tile work, windows & painting in progress. 3. Hollenbeck Replacement Construction approximately 80% complete. MEP, Station: drywall, windows, elevators & site work in progress. 4. Metro Detention Center: Construction approximately 70% complete. Masonry walls complete. MEP & service yard retaining walls in progress. 5. Mid-City/20th Area New Construction approximately 90% complete. Ceiling, Station: painting, fixtures & windows in progress. 6. Rampart Area Construction approximately 98% complete. Replacement Station: Finishes,