Tribal Historic Preservation Office Historic Preservation Fund Grant QUICK GUIDE National Park Service 2016 1 Table of Contents CHAPTER 1 - HPF FUNDING BASICS ................................................................................................................. 5 Source of Historic Preservation Fund ..................................................................................................................... 5 Eligibility requirements .......................................................................................................................................... 5 Apportionment Formula for Awarding HPF funds to THPOs .................................................................................. 5 CHAPTER 2 - NPS THPO GRANT CONTACTS ................................................................................................. 6 CHAPTER 3 - PRE-APPLICATION PROCESS ................................................................................................... 7 ASAP.GOV Enrollment Request Form ....................................................................................................................... 8 CHAPTER 4 - APPLICATION PROCESS ............................................................................................................. 9 Identify Your Tribe’s Grant Award Amount ............................................................................................................ 9 Complete an Application ....................................................................................................................................... 9 Application Review .............................................................................................................................................. 10 Application Approval ........................................................................................................................................... 10 Instructions for Downloading Applications from Grants.gov ................................................................................. 11 Confirmation screen from Grants.gov .................................................................................................................... 16 Instructions for the Anticipated Activities List (a.k.a. Workplan) ........................................................................... 17 Sample Anticipated Activities List for FY 2013 ........................................................................................................ 18 THPO HPF Instructions for the Application SF424-A (on Grants.gov) ..................................................................... 21 Sample Completed Application SF424a .................................................................................................................. 23 THPO Budget Narrative/Justification ...................................................................................................................... 25 Indirect Costs Explained .......................................................................................................................................... 30 OMB Circular A-133 Audit Certification Form ......................................................................................................... 31 CHAPTER 5 – GENERAL GRANT REQUIREMENTS .................................................................................... 33 Agreement with Terms and Conditions of Award ................................................................................................ 33 Grant Duration and Expiration of Funds .............................................................................................................. 33 Regulations Governing HPF Grants ...................................................................................................................... 33 Waivers of Grant Requirements........................................................................................................................... 35 CHAPTER 6 – ACTIVITIES REQUIRING PRIOR APPROVAL .................................................................... 36 Grant Modifications ............................................................................................................................................. 36 Equipment Purchases .......................................................................................................................................... 36 2 Preagreement Costs and Program Income ........................................................................................................... 36 CHAPTER 7 – REPORTING REQUIREMENTS .............................................................................................. 37 Annual Grant Reporting Requirements ................................................................................................................ 37 Grant Close-Out Reporting Requirements ............................................................................................................ 38 NPS/THPO Partnership Agreement - Reporting Requirements ............................................................................ 38 Guidelines – Annual Significant Preservation Accomplishments Report ................................................................ 39 Annual Significant Preservation Accomplishments Report Format ........................................................................ 40 Annual Report Sample ............................................................................................................................................ 41 Guidelines - Annual Grant Products Summary Report (GPS) .................................................................................. 47 Grant Products Summary Form .............................................................................................................................. 51 SF 424-A Final Budget Report Instructions ............................................................................................................. 52 CHAPTER 8 - FEES CHARGED FOR CONSULTATION ................................................................................ 54 CHAPTER 9 – NEPA REVIEW REQUIREMENTS .......................................................................................... 56 CHAPTER 10 – RISKS OF AND REMEDIES FOR NON-COMPLIANCE .................................................... 62 CHAPTER 11 - RETURNING FUNDS TO ASAP ......................................................................................................... 63 Automated Clearing House (ACH) Debit Returns.................................................................................................... 63 Fedwire Return of Payment to ASAP ...................................................................................................................... 63 CHAPTER 12 – NOTIFYING NPS OF A CHANGE IN THPO ........................................................................................ 66 APPENDIX A - HPF Manual Chapter 6:Grant-Assisted Program Activities .............................................................. 67 A. Purpose. ..................................................................................................................................................... 67 B. Applicability................................................................................................................................................ 67 C. General Requirements for Grant-Assisted Activity. .................................................................................... 67 D. Eligible Grant-Assisted Activities. ............................................................................................................... 70 E. Ineligible Grant-Assisted Activities. ............................................................................................................ 72 F. Administration Program Area. .................................................................................................................... 74 G. Historic Preservation Planning Program Area. ............................................................................................ 74 H. Survey and Inventory Program Area. .......................................................................................................... 80 I. National Register Program Area. ................................................................................................................ 84 J. Development/Acquisition/Covenants Program Area. ................................................................................. 86 K. Development. ............................................................................................................................................. 88 3 L. Acquisition.................................................................................................................................................. 92 M. Covenants and Preservation Agreements. ................................................................................................. 95 N. Preservation Tax Incentives Program Area. ............................................................................................. 100 O. Review and Compliance Program Area. ................................................................................................... 102 P. Local Government Certification Program Area. .......................................................................................