Republic of the Philippines Department of Justice BUREAU OF CORRECTIONS Muntinlupa City PHILIPPINE BIDDING DOCUMENTS (As Harmonized with Development Partners) FOOD SUBSISTENCE FOR PDL CONFINED AT BUREAU OF CORRECTIONS 2021 Sixth Edition July 2020 Bids and Awards Committee 2020 TABLE OF CONTENTS SECTION I. INVITATION TO BID ................................................................................................3 SECTION II. INSTRUCTIONS TO BIDDERS ..................................................................................8 SECTION III. BID DATA SHEET ...............................................................................................19 SECTION IV. GENERAL CONDITIONS OF CONTRACT .............................................................22 SECTION V. SPECIAL CONDITIONS OF CONTRACT .................................................................25 SECTION VI. SCHEDULE OF REQUIREMENTS .........................................................................29 SECTION VII. TECHNICAL SPECIFICATIONS ..........................................................................31 SECTION VIII. CHECKLIST OF TECHNICAL AND FINANCIAL DOCUMENTS ...........................49 Section I. Invitation to Bid 3 Republic of the Philippines Department of Justice BUREAU OF CORRECTIONS Muntinlupa City INVITATION TO BID FOR FOOD SUBSISTENCE FOR PDL CONFINED AT BUREAU OF CORRECTIONS 2021 1. The Bureau of Corrections, through the National Expenditure Program (NEP) of 2021 intends to apply the sum for the following: Identification ABC (Php) Number LOT 1 (NBP Maximum Security Compound North) Prospective Bidder shall bid unit cost of Food 53,655,000.00 ITB 2020-033 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 2,100x P70.00 x 365 days) LOT 2 (NBP Maximum Security Compound West) Prospective Bidder shall bid unit cost of Food 109,865,000.00 ITB 2020-034 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 4,300x P70.00 x 365 days) LOT 3 (NBP Maximum Security Compound East) Prospective Bidder shall bid unit cost of Food 129,666,250.00 ITB 2020-035 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 5,075x P70.00 x 365 days) LOT 4 (NBP Maximum Security Compound South) Prospective Bidder shall bid unit cost of Food 164,797,500.00 ITB 2020-036 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 6,450x P70.00 x 365 days) LOT 5 (NBP Medium Security Camp) 192,110,450.00 ITB 2020-037 Prospective Bidder shall bid unit cost of Food Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 7,519 x P70.00 x 365 days) LOT 6 (NBP Reception & Diagnostic Center) Prospective Bidder shall bid unit cost of Food 39,372,550.00 ITB 2020-038 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 1,541 x P70.00 x 365 days) LOT 7 (NBP Minimum Security Camp) Prospective Bidder shall bid unit cost of Food 37,277,450.00 ITB 2020-039 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 1,459 x P70.00 x 365 days) 4 LOT 8 (Correctional Institution for Women) Prospective Bidder shall bid unit cost of for Food 86,870,000.00 ITB 2020-040 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 3,400 x P70.00 x 365 days) LOT 9 (Davao Prison and Penal Farm) Prospective Bidder shall bid unit cost of Food 192,161,550.00 ITB 2020-041 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 7,521 x P70.00 x 365 days) LOT 10 (Iwahig Prison and Penal Farm) Prospective Bidder shall bid unit cost of Food 76,726,650.00 ITB 2020-042 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 3,003 x P70.00 x 365 days) LOT 11 (Sablayan Prison and Penal Farm) Prospective Bidder shall bid unit cost of Food 73,430,700.00 ITB 2020-043 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 2,874 x P70.00 x 365 days) LOT 12 (San Ramon Prison and Penal Farm) Prospective Bidder shall bid unit cost of Food 44,942,450.00 ITB 2020-044 Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 1,759 x P70.00 x 365 days) LOT 13 (Leyte Regional Prison) 63,261,800.00 ITB 2020-045 Prospective Bidder shall bid unit cost of Food Subsistence/menu/PDL, based on a 10 days Cycle Menu. (Basis of ABC: 2,476 x P70.00 x 365 days) being the ABC to payments under the contract for each lot. Bids received in excess of the ABC for each lot shall be automatically rejected at bid opening. 2. The Bureau of Corrections, now invites bids for the above Procurement Project. Contract shall commence from the approval of Contract Agreement and issuance of Notice to Proceed up to December 31, 2021. Bidders should have completed, within the last four (4) years from the date of submission and receipt of bids, a contract similar to the Project equivalent to at least fifty percent (50%) of the ABC. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country 5 the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183. 4. Prospective Bidders may obtain further information from Bureau of Corrections and inspect the Bidding Documents at the address given below during Monday to Friday from 8:00am to 5:00pm. A complete set of Bidding Documents may be acquired by interested Bidders on December 05, 2020 8:00am-5:00pm to December 28, 2020-8:00am -9:55am from the given address and website(s) below. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity bucor.gov.ph, provided that Bidders shall pay the applicable fee given below for the Bidding Documents not later than the submission of their bids. The Procuring Entity shall allow the bidder to present its proof of payment for the fees in person or by facsimile. Amount of Bidding LOT Number Documents LOT 1 (Maximum Security Compound North) ₱50,000.00 LOT 2 (Maximum Security Compound West) ₱50,000.00 LOT 3 ₱50,000.00 (Maximum Security Compound East) LOT 4 (Maximum Security Compound South) ₱50,000.00 LOT 5 (NBP Medium Security Camp) ₱50,000.00 LOT 6 (NBP Reception & Diagnostic Center) ₱25,000.00 LOT 7 (NBP Minimum Security Camp) ₱25,000.00 LOT 8 (Correctional Institution for Women) ₱50,000.00 LOT 9 (Davao Prison and Penal Farm) ₱50,000.00 LOT 10 (Iwahig Prison and Penal Farm) ₱50,000.00 LOT 11 ₱50,000.00 (Sablayan Prison and Penal Farm) LOT 12 (San Ramon Prison and Penal Farm) ₱25,000.00 6 Section II. Instructions to Bidders 8 1. Scope of Bid The Procuring Entity, Bureau of Corrections wishes to receive Bids for the Food Subsistence for PDL confined at Bureau of Corrections 2021, with identification number [indicate number]. [Note: The Project Identification Number is assigned by the Procuring Entity based on its own coding scheme and is not the same as the PhilGEPS reference number, which is generated after the posting of the bid opportunity on the PhilGEPS website.] The Procurement Project (referred to herein as “Project”) is composed of [indicate number of lots or items], the details of which are described in Section VII (Technical Specifications). 2. Funding Information 2.1. The GOP through the source of funding as indicated below for 2021 in the amount of [indicate amount]. 2.2. The source of funding is: [If an early procurement activity, select one and delete others:] a. NGA, the National Expenditure Program. 3. Bidding Requirements The Bidding for the Project shall be governed by all the provisions of RA No. 9184 and its 2016 revised IRR, including its Generic Procurement Manuals and associated policies, rules and regulations as the primary source thereof, while the herein clauses shall serve as the secondary source thereof. Any amendments made to the IRR and other GPPB issuances shall be applicable only to the ongoing posting, advertisement, or IB by the BAC through the issuance of a supplemental or bid bulletin. 2.3. The Bidder, by the act of submitting its Bid, shall be deemed to have verified and accepted the general requirements of this Project, including other factors that may affect the cost, duration and execution or implementation of the contract, project, or work and examine all instructions, forms, terms, and project requirements in the Bidding Documents. 4. Corrupt, Fraudulent, Collusive, and Coercive Practices 9 The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest standard of ethics during the procurement and execution of the contract. They or through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184 or other integrity violations in competing for the Project. 5. Eligible Bidders 5.1. Only Bids of Bidders found to be legally, technically, and financially capable will be evaluated. 5.2. [Select one, delete other/s] a. Foreign ownership exceeding those allowed under the rules may participate pursuant to: i. When a Treaty or International or Executive Agreement as provided in Section 4 of the RA No. 9184 and its 2016 revised IRR allow foreign bidders to participate; ii.