Government of West Bengal Office of the Superintendent, Berhampore Central Correctional Home Berhampore, Murshidabad. Tender Notice No. 02/DTC/14 /FB, dated 28/05/2014 The Superintendent, Berhampore Central Correctional Home having its office Berhampore Central Correctional Home, Berhampore, Murshidabad, PIN-742101, invites tender for and on behalf of ADG & IG of Correctiuonal services, West Bengal for supply of dietary and miscellaneous articles for the period w.e.f. 01/07/2014 to 31/12/2014. 1) Necessary Earnest Money Rs. 1, 20, 000.00(One lac twenty thousand) only to be submitted for participation in the tender through Bank Draft payable in favour of “Superintendent Berhampore Central Correctional Home” It is advised that a single Bank Draft of the denomination mentioned above payable in favour of “Superintendent Berhampore Central Correctional Home” may be deposited as part of technical bid. DTC reserves all right to review quantum of Earnest Money to be deposited in above each or all cases at any time with or without prior intimation. No interest will be paid for Earnest Money. 2) General Instructions: The intending bidder may download the tender documents free of cost from the website www.westbengalcorrectionalservices.gov.in or www.banglarmukh.gov.in . 3) Submission of bids: Both Technical bid and Financial Bid are to be submitted to observe Tender under Two Bid system both sealed separately and drop in separate boxes fixed “ TECHNICAL BID and FINANCIAL BID” . All papers must be submitted in English language with Page Marking. 4) Time Schedules for the tender: Bidders should drop their tender in sealed covers on or before 24/06/2014 by 11.30 A.M. and the tender will be opened by the District Tender Committee at 12=00 Noon on the same date. 5) Eligibility for quoting: intending bidder or person on behalf of the intending bidder (having proper authorization from the bidder), who are willing to participate in tender for supply the assured quantities as per requirement shall drop tender having the following particulars; Essential: I) Income Tax Clearance Certificate (duly attested) for the financial year 2013–14 II) VAT Registration Number and copy of certificate of Vat Registration and clearance (duly attested); III) Profession Tax Clearance Certificate (duly attested); IV) Trade license (duly attested); V) Requisite Earnest Money in the form of Bank Draft in favour of “Superintendent Berhampore Central Correctional Home”. VI) Relevant documents from the competent authority on the exemption from submission of Earnest Money must be produced along with tenders by the claiming exemption of the same and for Co- Operative Societies, West Bengal in the terms of G.O. No. 4141(66)/Co-op/7S-121/66 dated 04/12/66 failing which tender is liable to be rejected. VII) In addition all Co-Operative Societies should submit attested Registration Certificate received from concern ARCS, Certificate of area of operation/supply and authority for supply of items. VIII) Tenderers who are not known to the Superintendent, Berhampore Central Correctional Home may be required to prove their bona fides by producing from reliable persons. IX) The bidders who have been black listed by any Govt. Concern in the country are not eligible to apply. DESIREBLE: Food License with current validity. Please note that all certificates are in original or attested ones. 6) SUBMISSION OF THE TENDERS : The tender is to be submitted in a two bid System. The intending bidders of the General Tender 2014-15 (for the period w.e.f. 01/07/2014 to 31/12/2014) should have to submit all the technical/financial documents afresh. Technical Bid : A) STATUTORY COVER containing the following documents: 1) Bidder’s Specific Technical Documents: The documents should be legible and readable and should not be repetitive. Illegible documents will not be accepted and will stand for rejection of bid. It is mentioned here that each bidder shall submit only one Technical Bid (Bidder’s Specific Technical Documents) for any number of Financial Bid. TECHNICAL BID CONTAINS ALL THE “TN NO. (As specified) IN WHICH HE WILL BID AND ENCLOSE WHOLE EARNEST MONEY FOR ALL THE FINANCIAL BIDS IN WHICH HE INTENDS TO PARTICIPATE. I) Certificate of registration in respect of ARCS. II) CHECK LIST in the prescribed format. III) Application. IV) Authorization letter from signatory of Co-operative Society/firm (wherever application). 2) Item Specific Technical Documents: Essential Requirement of the Tender Firm for participation shall contain all papers related to the essential requirements of the tender for participation in the tender viz. Bureau of India Standard Certificate, where applicable. B) NON-STATUTORY/MY DOCUMENTS: Containing the following: 1. Name of the bidder 2. VAT Registration certificate (wherever applicable) with current validity. (Attested photo copy) 3. PAN Card of the bidder (Attested photo copy). 4. Professional Tax Registration certificate (Attested photo copy). 5. ARCS Registration certificate (wherever applicable) (Attested photo copy). 6. Certificate of area of operation/supply and authority for supply of items. (Attested photo copy). 7. Certificate in terms of G.O. No. 4141(66)/Co-op/7S-121/66 dated 04/12/66 from the competent authority for exemption from submission of Earnest Money. 8. Trade License with clearance description of business. (Attested photo copy). 9. Service Tax Registration certificate, if applicable. (Attested photo copy). 10. NAME, ADDRESS, PHONE/FAX/E-MAIL of the Company/representative. 11. FIRM/COMPANY DETAILS (wherever applicable). 12. In case of Co-operative Society, documents showing Area of Operation. 13. Certificate showing the eligibility for exemption from earnest money deposit (in case of Co-operative Society/SSI unit) from competent authority. 14. Earnest Money as a whole. C) Bona fides: 1. No conviction certificate from the concern Authority for the last three years. 2. Affidavit of No Conviction from Notary Public/ Judicial Magistrate/Executive Magistrate. D) Sample: 1. Item-wise requirement of sample tenderers must submit with their tender on the date of submission of tender. Receipt of sample shall be obtained from this office. NO CLAIM FOR SAMPLE WILL BE CONSIDER WITHOUT DEPOSIT RECEIPT OF SAMPLE. 2. Sample shall be placed with proper packing with label mentioning name of the Tenderer, Notice No. sample name. PLEASE NOTE THAT TWO SETS OF SAMPLE FOR EACH ITEM SHALL BE SUBMITTED OTHERWISE SAME MAY BE TREATED AS CANCELLED. 3. Brand name and MRP shall be mentioned invariably (wherever applicable) in the FINANCIAL BID. 4. No tender paper will be accepted for consideration without sample (as mentioned above) 5. District Tender Committee reserves all rights to consider of reject a particular tender paper or all even submitted with or without sample. E) FINANCIAL INFORMATION: i) Income Tax Returns submitted for the financial year 2011-12, 2012-13 & 2013-14. ii) VAT Returns (of the last quarter) for the year 2011-12, 2012-13 & 2013-14. iii) Current Audit report on accounts for the Co-Operative Society. F) FINANCIAL BID: BOQ The folder as “Financial Bid” shall contain: Rate per unit shall be inclusive of Entry Tax, Customs Duty (if applicable), Transportation Charges, Insurance, Delivery Charges, Incidental Charges, Freight Charges, Testing Charges etc. and inclusive of VAT/CST, Excise duty and Cess (wherever applicable) etc. No other charges can be levied over and above the rate quoted in the BOQ. The tenderers are required to submit the hard copies of the Technical Bid & Financial Bid, rate as per Schedule (with Financial Bid) along with Earnest Money Deposit (EMD with Technical BID), in separate packets. 7) Evaluation of the tenders During the tender evaluation process, the Technical Bid will be opened first and Financial Bid will be opened subsequently. Those Bidders who have qualified in respect of the essential & other requirements will be indentified and their financial bid will be opened. The financial bid of those Tenderers failing to meet the technical & other requirements of participating in the tender will not be opened and be rejected. The Tenderer offering the item found suitable and as per the tender specification will only be selected. Final selection of the lowest bidders in respect of Financial Bid is subject to further verification. The assured supply capability of the tenders to the tenderers to the Berhampore Central Correctional Home will be assessed by the ADG & IG of Correctional Services, West Bengal and capability of the tenderers to supply the assured quantity as per the requirements of Berhampore Central Correctional Home as mentioned schedule to the items for which he has quoted will also be identified and assessed before opening of financial bid. The Tendered who have been so identified to be technically suitable in the context of the above about the assured supply requirements of the Berhampore Central Correctional Home during the tender period and/or have supplied the ordered value made to them will be deemed to have passed the test of essential and other requirement of the quoted item or items. After selection, Tenderers should maintain supply of the items (as selected during the tender) invariably from 01/07/2014 to 31/12/2014 and/or up to next date of commencement of the supply at per rate of item as accepted by DTC. The Financial Bids of only these tenderers passing the essential and other requirement test (Technical Bid) will then be opened subject to verification of hard copies of the documents of the tendered as specified above. If found suitable in the context of above pre qualification etc, the Tendered quoting the lowest rate will be considered as successful. For item or items as mentioned in Schedule, if the lowest quoting tender fails to supply the total requirements of Berhampore Central Correctional Home at any stage or in the exigency of the situation, counter offers shall be invited from the next higher bidder i.e.L2, L3 and L4 etc to supply at the lowest rate i.e.