Glynn County BOC Saint Simons Tennis Court Resurfacing IFB #01186 GLYNN COUNTY GEORGIA Saint Simons Tennis Court Resurfacing PROJECT 2021 INVITATION FOR BID IFB #01186 BIDS DUE: January 6, 2021 1 | Page Glynn County BOC Saint Simons Tennis Court Resurfacing IFB #01186 Table of Contents INVITATION FOR BID ............................................................................................................................................................... 3 INSTRUCTION TO BIDDERS ...................................................................................................................................................... 4 GENERAL TERMS AND CONDITIONS ....................................................................................................................................... 8 BID FEE SHEET ....................................................................................................................................................................... 55 REPRESENTATION ................................................................................................................................................................. 59 GEORGIA SECURITY AND IMMIGRATION CONTRACTOR AFFIDAVIT..................................................................................... 61 GEORGIA SECURITY AND IMMIGRATION SUBCONTRACTOR AFFIDAVIT .............................................................................. 63 EQUAL EMPLOYMENT OPPORTUNITY (EEO) PRACTICE ........................................................................................................ 66 LEGAL AND CHARACTER QUALIFICATIONS ........................................................................................................................... 67 OATH ..................................................................................................................................................................................... 69 BID BOND .............................................................................................................................................................................. 70 SAMPLE CONTRACT NUMBER C-16-4580-Saint Simons Tennis Court Resurfacing .............................................................. 72 PERFORMANCE BOND ........................................................................................................................................................... 76 PAYMENT BOND .................................................................................................................................................................... 78 AFFIDAVIT OF PAYMENT OF CLAIMS .................................................................................................................................... 80 STATEMENT OF INSURANCE COVERAGE .............................................................................................................................. 81 DRUG FREE WORK PLACE CERTIFICATION ............................................................................................................................ 82 SPECIAL CONDITIONS ............................................................................................................................................................ 83 SPECIAL PROVISIONS/SCOPE OF WORK SPECIFICATIONS ..................................................................................................... 85 2 | Page Glynn County BOC Saint Simons Tennis Court Resurfacing IFB #01186 GLYNN COUNTY GEORGIA Finance Department 1725 Reynolds St., Suite 300 Brunswick, GA 31520 Phone 912 554-7139; Email: [email protected] December 3, 2020 Saint Simons Tennis Court Resurfacing Project 2021 IFB #01186 INVITATION FOR BID This is an invitation to submit a provide the Glynn County Georgia Board of Commissioners with ST. SIMONS TENNIS COURT RESURFACING as indicated herein. Sealed bids will be received at the office of the Procurement Officer (front counter in Glynn County Finance). If you deliver your bid after 1:55 p.m. deliver it to the Purchasing Representative located in the 3rd floor conference room where the bid opening is being held), at the above address up to January 6, 2021 at which time they will be opened and publicly read. Instructions for preparation and submission of a bid-proposal are contained in this packet. Bids must be typed or printed in ink. Bids submitted as a result of this invitation must include the "Bidders Response Schedule" and be returned in a sealed envelope or container marked, "SEALED BID" with the applicable "BID NUMBER" on the outside. Bids may not be considered unless so received. There will not be a pre-bid meeting for this project. Any questions and /or misunderstandings that may arise from this invitation shall be submitted, in writing and forwarded, to the Procurement Officer, Jason Hagen at [email protected] no later than December 28, 2020. All Questions and Answers submitted will be posted to the website no later than December 30, 2020. Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated to all addressees as an addendum. Any discussions or documents will be considered non-binding unless incorporated and promulgated in an addendum. Glynn County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap or veteran’s status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Glynn County. The Glynn County Board of Commissioners reserves the right to waive all technicalities, reject any or all bids, and make the award in the best interest of the County. Sincerely, Jason Hagen Procurement Officer Glynn County Board of Commissioners 3 | Page Glynn County BOC Saint Simons Tennis Court Resurfacing IFB #01186 Saint Simons Tennis Court Resurfacing INVITATION FOR BID NO. IFB #01186 INSTRUCTION TO BIDDERS Intent: It is intended that the Instructions to Bidders, General Conditions, and Detailed Specifications shall define and describe the complete work to which they relate. Work to Be Done: Work includes, but is not limited to, furnishing all materials, equipment, transportation, labor and all other items necessary to upgrade six existing asphalt tennis courts including related equipment as specified herein. Courts numbered 1 and 2 are located in Kings Park, St. Simons Island, in Glynn County, Georgia. Courts numbered 5, 6, 7, and 8 are located in Epworth Park, St. Simons Island, in Glynn County, Georgia. The contractor is to be responsible for all required fees and permits as outlined in Section 12 of the General Conditions and/or Special Conditions. Determination of Successful Bidder: The Contract will be awarded to the lowest responsive, responsible bidder, if awarded. (a) Responsibility: The determination of the bidder's responsibility will be made by the Owner based on whether the bidder: maintains a permanent place of business, has the appropriate technical experience, has adequate plant and equipment to do the work properly and expeditiously and has suitable financial means to meet obligations incidental to the work. The Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, the bidder fails to satisfy the Owner that he is properly qualified to carry out the obligation of the Contract. (b) Responsiveness: The determination of responsiveness will be made by the Owner based on a consideration of whether the Bidder has submitted a complete Proposal form without irregularities, excisions, special conditions, or alternative bids for any item unless specifically requested in the Proposal form. Bid Alternates: No alternates are included in this Invitation for Bid. 4 | Page Glynn County BOC Saint Simons Tennis Court Resurfacing IFB #01186 Submission of Bids: Bids shall be submitted at the time and place indicated in the Invitation. Glynn County will not accept late bids. Bidders are reminded that documents and information in the possession of Glynn County will be treated as confidential/proprietary information only to the extent permitted by the Georgia Open Records Act, and will be exempt from disclosure to a third party only to the extent permitted by the Georgia Open Records Act. Should you believe that your bid contains any trade secrets you must submit an affidavit, along with the bid/proposal, that states that specific portions of the bid/proposal contain trade secrets as defined by Georgia law (Article 27 of Chapter 1 of Title 10 of the Official Code of Georgia). Furthermore, the affidavit must be detailed, citing specifically (citing paragraphs, articles, provisions, pages, etc.) the portions of the bid/proposal containing any trade secrets. On the outside of the envelope containing the bid shall be noted the following: Saint Simons Tennis Court Resurfacing **If sending Proposal via UPS, FedEX or USPS, please list the above information on the outside of the shipping package/envelope to ensure there is no error in opening. ** Bid Form: Bids shall be submitted on the Bid Forms included. Bids shall be based upon a lump sum to complete all work in the specifications and any all directions to Bidders at no additional cost to the Glynn County Board of Commissioners. Gratuities: Glynn County