TÜV NORD INTEGRA bvba Certification in agriculture and food Statiestraat 164 2600 Berchem – Antwerp Belgium Phone: + 32 3 287 37 60 Fax: +32 3 287 37 61 www.tuv-nord-integra.com [email protected] RSPO P&C Surveillance assessment PUBLIC SUMMARY REPORT New Britain Palm Oil Limited – Poliamba Limited <Poliamba Oil Mill and its Supply Bases> Date of assessment: 30/11/2015 to 04/12/2015 Number of ASA: (1 to 4): ASA - 04 Int rspo pc cld clr sum e - v01 – 23/9/2015 p. 1/ 181 Contents 1 Scope ...................................................................................................................................................................................... 4 1.1 Organizational information/Contact person ..................................................................................................................... 4 1.2 Certification details ......................................................................................................................................................... 4 1.3 Identity of certification unit .............................................................................................................................................. 4 1.4 Production volume .......................................................................................................................................................... 6 1.5 Description of fruit supply base ....................................................................................................................................... 6 1.6 Date of planting and cycle ............................................................................................................................................ 11 1.6.1 Planting program for each plantation ......................................................................................................... 11 1.6.2 Replanting program for each estate .......................................................................................................... 12 1.7 Progress against time-bound plan by parent company ................................................................................................. 12 1.8 Progress of associated smallholders or outgrowers towards compliance with relevant standards ................................. 13 2 Assessment process .............................................................................................................................................................. 13 2.1 Certification body ......................................................................................................................................................... 13 2.2 Qualifications of the assessment team ......................................................................................................................... 14 2.2.1 Qualification of the lead auditor: Cheong, Chun Yuen (Robert) ................................................................. 14 2.2.2 Assessment team members ...................................................................................................................... 14 2.3 Assessment methodology ............................................................................................................................................ 17 2.3.1 General overview ...................................................................................................................................... 17 2.3.2 Calculation of the Number of Production Units (N) to Sample for the Mill .................................................. 17 2.3.3 Assessment program ................................................................................................................................ 18 2.4 Stakeholder consultation .............................................................................................................................................. 20 2.4.1 Summary .................................................................................................................................................. 20 2.4.2 List of contacted stakeholders ................................................................................................................... 21 3 Partial certification .................................................................................................................................................................. 24 3.1 General ......................................................................................................................................................... 24 3.2 Requirements for time-bound plan ................................................................................................................................ 24 3.3 Requirements for uncertified management units and/or holdings .................................................................................. 25 4 Assessment findings .............................................................................................................................................................. 27 4.1 Findings by RSPO Principle and sample of the Criteria ................................................................................................ 27 4.2 Noteworthy positive components and identified non conformances ............................................................................ 173 4.2.1 Details of noteworthy positive components .............................................................................................. 173 4.2.2 Status of non-conformities previously identified. ...................................................................................... 173 4.2.3 Detail of Non Conformities identified during this audit .............................................................................. 174 4.3 Issues raised by stakeholders .................................................................................................................................... 175 5 RSPO Supply Chain Certification...................................................................................................................................... 177 5.1 Findings by criteria .................................................................................................................................................. 177 5.2 Noteworthy positive components and identified non conformances ............................................................................ 179 Int rspo pc cld clr sum e - v01 – 23/9/2015 p. 2/ 181 NBPOL – POL 30/11/2015 to 04/12/2015 5.2.1 Details of noteworthy positive components .............................................................................................. 179 5.2.2 Detail of non-conformity .......................................................................................................................... 179 6 Certified organization’s acknowledgement of internal responsibility ...................................................................................... 179 6.1 Date of next surveillance visit ..................................................................................................................................... 179 6.2 Date of closing non-conformities................................................................................................................................. 180 6.3 Formal sign-off of assessment findings ....................................................................................................................... 180 Abbreviations: ....................................................................................................................................................... 181 Int rspo pc cld clr sum e - v01 – 23/9/2015 p. 3/ 181 NBPOL – POL 30/11/2015 to 04/12/2015 1 Scope 1.1 Organizational information/Contact person Principle Contact Person Ipiso Junior Business address Kavieng District, New Ireland Province, Papua New Guinea Name New Britain Palm Oil Limited – Poliamba Limited Office Number +675 984 2079 Mobile Telephone Number +675 79811695 Fax +675 984 2081 E-mail address [email protected] Web site www.nbpol.com.pg 1.2 Certification details RSPO membership number: 1_0016_04_000_00 Parent company as applicable: New Britain Palm Oil Limited Certificate number: 78814 Date of previous assessment 08/09/2014 to 12/09/2014 Date of issue certificate 19/03/2012 Date of expiry certificate 18/03/2017 1.3 Identity of certification unit New Britain Palm Oil Limited (NBPOL) is a plantation organisation with operations in 5 provinces in Papua New Guinea and one operation in the Solomon Islands. NBPOL is operating 11 mills, one refinery and 5 bulking terminals in Papua New Guinea and 1 mill and bulking terminal in the Solomon Islands. Poliamba Limited (POL) consists of 1 oil mill Poliamba Oil Mill with a supply base of 5 internally owned estates and 1,756 Village Oil Palms (VOP) associated smallholders as per table below. The audit of the mill, estates and smallholders was conducted according to the RSPO P&C Generic Version 2013 and PNG National Interpretation Guideline 2015 and RSPO SCC version 2014 The methodology for collection of objective evidence included physical site inspections, observation of tasks and processes, interviews of staff, workers and their families, review of documentation and monitoring data. Checklists and questionnaires were used to guide the collection of information. The comments made by external stakeholders were also taken into account