Murupara Community Board MONDAY, 8 OCTOBER 2018 AGENDA Meeting to be held in the Murupara Service Centre, Pine Drive, Murupara at 12.00 Noon David Bewley INTERIM CHIEF EXECUTIVE 1 October 2018 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Public Forum ............................................................................................. 4 4 Confirmation of Minutes ........................................................................... 5 4.1 Minutes - Murupara Community Board 29 August 2018 ............................................................. 5 5 Reports ..................................................................................................... 9 5.1 Murupara Community Board Activity Report to September 2018 .............................................. 9 5.2 Requests for Funding – Murupara St John Station .................................................................... 17 6 Chairperson and Subcommittee Reports .................................................. 29 6.1 Chairpersons Report – October 2018 ....................................................................................... 29 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA 1 Membership 1 Membership Councillor A R Silcock - Chairperson Board Member O K Hynes Board Member B R Jenkins Board Member M M N Jenner Board Member A W O'Brien Board Member T V Rangiwai Board Member J K Te Amo - Deputy Chairperson 2 Apologies Apologies for absence has been received from the Chairperson Councillor A R Silcock and Board Member B R Jenkins 3 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. 1. Dione Cobb - Murupara St John 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA 4 Confirmation of Minutes 4 Confirmation of Minutes 4.1 Minutes - Murupara Community Board 29 August 2018 Details of Meeting: MURUPARA COMMUNITY BOARD MEETING HELD AT THE TE TII BOARD ROOM, MAIN ROAD, RUATAHUNA ON WEDNESDAY, 29 AUGUST 2018 COMMENCING AT 12:00 PM Present: Councillor A R Silcock (Chairperson), Board Members M M N Jenner, O K Hynes, A W O’Brien, T V Rangiwai and J K Te Amo In Attendance: N Clarke (Manager Solid Waste) and H J Storey (Governance Support Advisor) Visitors: F Hewett, T Tahao, W Te Are Apologies: Board Member B R Jenkins The meeting was opened with a Karakia from Tūhi Tahao 1. PUBLIC FORUM 1.1. F Hewett – Murupara Area School Ms Hewett said that she was passionate about gymnastics and had been coaching for years and her children who had competed overseas were now assisting and sharing their skills with the children at Murupara Area School. She advised that the school were taking a team of three girls and three boys to the AIMS games in Tauranga to compete this year. Ms Hewett noted that this was a huge event with over 12,000 Y7 and Y8 students from throughout the country and overseas competing in 22 different sporting events so they would be up against tough competition. Ms Hewett said that the group had been training 2 hours a week and said that the hardest part was to get the time to use the hall as it was so busy. She said that next year they would look at taking other teams to the games and would start the training earlier in the year. Ms Hewett advised that the children had entered the Rotorua MIGs competition so that they were able to compete on the right equipment and to become more confident with competing against other athletes their own age. In response to a query regarding fundraising, Ms Hewett noted that they had a combo lunch at the school, had run raffles and a disco would be held to assist with the costs. She said that all of the usable equipment from Rangitahi College had been provided to the school when it closed and noted that her son was also trying to source more from a gym in Auckland. 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 29 August 2018 (Cont.) 1.2. T Tahao and J Te Amo – Tūhoe Manawaru Tribal Mr Tahao advised that there were a number of local soldiers from Tūhoe, Ngāti Manawa and Ngāti Whare that had been killed in action during World War 1 and a programme had been developed to take relatives of these soldiers to France and Belgium to visit the war sites. He said that the kaupapa was close to the hearts of the people going on the pilgrimage as some of the team had never had any identification of their Koro’s who were involved in the war. Mr Tahao said that three adults and two children from Ruatāhuna were included in the pilgrimage delegation and noted that as some of the soldiers that had died in Europe had not been returned home which was the reason for the trip. Ms Te Amo advised that the cost of the five participants was $24,000 and noted that they had received a number of donations from local Marae and iwi organisations to assist with the costs and other fund raising activates would take place to raise funds. She noted it was being organised through the Rūātoki RSA and said that there was a total of 30 people going representing the different communities within Tūhoe. Attendance: Ms Hewett left the meeting at 12.24 pm 2. CONFLICTS OF INTEREST Board Member Te Amo declared an interest in Item 5.2 - the Tūhoe Manawaru Tribal group request for funding. 3. CONFIRMATION OF MINUTES: 2 JULY 2018 Refer to pages 5-8 of the agenda. RESOLVED: THAT the minutes of the Murupara Community Board meeting held on Monday, 2 July 2018 be confirmed as a true and correct record. Hynes/Te Amo CARRIED 4. LTP 2018-28 SUBMISSION RESPONSE Refer to pages 9-15 of the agenda. Queries raised included: The timeline to seal Cemetery Road was requested The meeting with the Principal of Murupara Area School regarding public access to the hall was still to be arranged The timeline for the Murupara Vision Project and the new public conveniences was requested 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 29 August 2018 (Cont.) RESOLVED: THAT the LTP 2018-28 Submission response be received. Silcock/Jenner CARRIED 5. REPORTS 5.1. Activity Report to 31 July 2018 Refer to pages 16-25 of the agenda and pages 25a-d of the tabled items. The Chairperson tabled a list of items raised by Ruatāhuna residents at a recent meeting with them and it was noted that these had been addressed by staff. An email from the Manager Transportation outlining the answers for the roading issues raised was also tabled. RESOLVED: THAT the Activity Report to 31 May 2018 be received. Rangiwai/Te Amo CARRIED Discussion ensued on the current opening hours of the Murupara Transfer Station and it was noted that the Board supported a suggestion put forward in April 2017 to alter them to better suit the needs of users. The suggestion included the facility being closed on Monday, Wednesday and Friday and extended hours for the balance of the days so the facility was open the same amount of time. Members were disappointed that no community consultation was undertaken on the proposed hours and it was requested that this be done. RESOLVED: THAT it be requested that community consultation be undertaken regarding the opening hours of the Murupara Transfer Station to determine if the current hours met the requirements of the community. Rangiwai/Te Amo CARRIED 5.2. Requests for Funding – Murupara Area School, Tūhoe Manawaru Tribal Refer to pages 26-60 of the agenda. RESOLVED: 1. THAT the Request for Funding – Murupara Area School, Tūhoe Manawaru Tribal report be received; and 2. THAT $1,000 be allocated from the Murupara Community Board Discretionary Fund to the Murupara Area School towards the cost of the students attending the Gymnastic AIMS Games. Jenner/Hynes CARRIED 7 WHAKATĀNE DISTRICT COUNCIL MONDAY, 8 OCTOBER 2018 Murupara Community Board - AGENDA 4.1 Minutes - Murupara Community Board 29 August 2018 (Cont.) Attendance: Board Member Te Amo declared an interest in the next items and left the room at 1.11 pm RESOLVED: THAT $1,000 be allocated from the Murupara Community Board Discretionary Fund to Tūhoe Manawaru Tribal towards the cost of the Tūhoe Pilgrimage to France and Belgium. Rangiwai/Jenner CARRIED Attendance: Board Member Te Amo returned to the meeting at 1.15 pm 6. CHAIRPERSON AND SUBCOMMITTEE REPORTS 6.1. Chairperson’s Report – August 2018 Refer to pages 61-62 of the agenda. It was noted that the barbecue area at the Murupara swimming pool was open to the sun all day and it was considered that some form of shade needed to be provided to make it a more usable area. It was agreed that the Murupara Clean-up day be held during the school holidays and that the children be encouraged to participate. It was noted that the Council would provide bags and gloves for the day and the hours at the transfer station would be amended to fit in with the project. Board Member Te Amo agreed to liaise with the Ruatāhuna community for a similar day and would advise Members once a date had been set RESOLVED: 1. THAT the Chairperson’s Report – August 2018 be received; and 2. THAT $500 be allocated from the Murupara Community Board Discretionary Fund towards the cost of the prizes and function or the Murupara/Galatea Garden Competition; and 3.