Appendix 1 CHRISTCHURCH TOWN COUNCIL – TRANSFER OF ASSETS Sites/Functions being considered Site/Function Title/Powers Issues to consider Cost estimates Allotments – This land is owned freehold by the Council. It Leases/Licences & other relevant Summary Douglas Avenue is subject to covenants in a Conveyance dated Agreements (C1) 12 March 1925 which can be summarised as Allotment Tenancies Income 2018 - £380 follows:- Limitation on building within building Budget Operational Expenditure line Allotment costs and income not split by (Apportionment) - £1,240 Frontage of any building to be not less allotment. than 25ft if detached or 20 foot if semi- Net Expenditure - £860 detached Operating Costs Approval of plans for buildings Letting of allotment tenancies and collection of Ground not built upon to be kept as allotment rents. ornamental or kitchen garden. Enforcement issues e.g. disputes and non- compliance with the terms of the allotment The Local Government (Parishes and Parish tenancies. Councils) (England) Regulations 2008 Maintenance of common areas of the site. £40 x 2 transfers any land to the parish council which Turning off water supply in winter. immediately before the order date is held by a £130 (inc in expenditure & net cost principal council for any purpose of the Other Expenditure above) Allotments Acts 1908 to 1950 or is vested in a Outgoings e.g. water bill Not known principal council and used for those purposes. Insurance N/A (responsive treatments only) Pest control Staffing Requirements Administration Grounds maintenance Specialist Equipment and Consequential Storage Grounds maintenance equipment Storage of records Site/Function Title/Powers Issues to consider Cost estimates Allotments – The land is owned freehold by the Council and Leases/Licences & other relevant Summary Rutland Road there are no covenants restricting its use. Agreements (C2) Allotment Tenancies Income 2018 - £4,485 The Local Government (Parishes and Parish Operational Expenditure Councils) (England) Regulations 2008 Budget (Apportionment) - £14,600 transfers any land to the parish council which Allotment costs and income not split by immediately before the order date is held by a allotment. Net Expenditure - £10,115 principal council for any purpose of the Allotments Acts 1908 to 1950 or is vested in a Operating Costs principal council and used for those purposes Letting of allotment tenancies and collection of allotment rents. Enforcement issues e.g. disputes and non- compliance with the terms of the allotment tenancies. Maintenance of common areas of the site. Turning off water supply in winter. £40 x 2 Other Expenditure £650 Outgoings e.g. water bill Not known Insurance Included in overall expenditure – Pest control contract with Rokill Staffing Requirements Administration Grounds maintenance Specialist Equipment and Consequential Storage Grounds maintenance equipment Storage of records Site/Function Title/Powers Issues to consider Cost estimates Allotments – This land is owned freehold by the Council and Leases/Licences & other relevant Agreements Summary Southey Road is subject to covenants in favour of the Meyrick Allotment Tenancies (C3) Estate which can be summarised as follows:- Income 2018 - £725 No alcohol to be sold on the land. Budget Not to use as a petrol filling station or Operational Expenditure Allotment costs and income not split by advertisement station or for the display (Apportionment) - £2,360 of advertisements and no notice allotment. boards or signs except an estate Net Expenditure - £1,635 agents sign or notice sign for a Operating Costs premises. Letting of allotment tenancies and collection of No nuisance or annoyance. allotment rents. Density of housing not to exceed 8 per Enforcement issues e.g. disputes and non- acre. compliance with the terms of the allotment The Local Government (Parishes and Parish tenancies. £40 x 2 Councils) (England) Regulations 2008 Maintenance of common areas of the site. transfers any land to the parish council which Turning off water supply in winter. immediately before the order date is held by a principal council for any purpose of the Other Expenditure Allotments Acts 1908 to 1950 or is vested in a Outgoings e.g. water bill principal council and used for those purposes £205 Insurance Not known Pest control N/A (responsive treatments only) Staffing Requirements Administration Grounds maintenance Specialist Equipment and Consequential Storage Grounds maintenance equipment Storage of records Site/Function Title/Powers Issues to consider Cost estimates Arena Wheel This land is owned freehold by the Council and Budget Summary Park is not subject to any covenants restricting its All play area income and expenditure is in one (C4) use. budget, so would need to be split out. Income 2018 - Nil The site is built upon contaminated land. Operating Costs Operational Expenditure inspections Inspection and maintenance and routine maintenance The wheel park shares the electrical supply (Apportionment) - £4,820 with the nearby MUGA and there will be a Other Expenditure need to separate supplies to ensure separate Replacement of play equipment Net Expenditure - £4,820 metering arrangements and bill charging. Insurance There will be a need for rights of access for Staffing Requirements maintenance, servicing and repair over the Administration/dealing with contractors e.g. for Council’s retained land inspections Grounds maintenance Specialist Equipment and Consequential Storage Grounds maintenance equipment Barrack Road This is owned freehold by the Council and was Leases/Licences & other relevant Summary Recreation allotted under the Portfield Inclosure Award as Agreements Ground a place for exercise and recreation of the Hiring out of Pitches Income 2018 - £8,915 (including play inhabitants of Christchurch. This is a Funfair Licence(permitted because a area and new registered town/village green. This means that historic use of the green) Operational Expenditure inspections fitness trail the land has to be kept available for the lawful Contract about to be let for the fitness trail, and routine maintenance around the sports and pastimes of the inhabitants of so to avoid issues surrounding the contract, (Apportionment) - £23,460 perimeter of the Christchurch. It is a criminal offence to transfer should take place once the fitness site) encroach on or enclose the land or to erect trail is finished. Net Expenditure £20,285 (C5) anything on the land which interferes with the use as a village green, unless it is for the Budget better enjoyment of the land as a town/village All recreation ground income and expenditure is green. in one budget, so would need to be split out. Contract being let for a fitness trail around the Operating Costs perimeter. Issue about what happens to the Inspection and maintenance £9,475 Contract if this is transferred now. Pavilion Maintenance £12,200 Floral Displays Not known Inspection and maintenance of play equipment £1,105 Site/Function Title/Powers Issues to consider Cost estimates Other Expenditure Replacement of play equipment (in cost apportionment & net exp) Insurance Not known Utilities Not known Hiring out of sports ground/pavilion £2,160 Rates £5,740 Staffing Requirements Administration/dealing with contractors e.g. for Not known inspections Grounds maintenance Man overhead not known Building Maintenance Not known Specialist Equipment and Consequential Storage Grounds maintenance equipment Druitt Gardens This is owned freehold by the Council. It is Budget Summary (C6) subject to covenants in favour of the County Druitt Gardens does not have a separate Council to use as a town centre woodland, budget, so will need to be split out of amenity Income - £210 nature reserve and public open space for the areas budget. general enjoyment of the public and as a Expenditure inc inspections and routine community centre. There are TPOs covering Operating Costs maintenance (Apportionment) - £9,945 the site. It is within the Town Centre Grounds maintenance Conservation Zone and is part Scheduled Maintenance of any floral displays. Net Expenditure - £9,735 Ancient Monument Inspection and maintenance of trees. Booking of events Maintenance of cycle route Doesn’t include various specials like Bio blitz, Ecological report Specialist Equipment and Consequential Storage Grounds maintenance equipment Other Expenditure Insurance Staffing Requirements Administration/dealing with contractors e.g. for inspections Grounds maintenance Site/Function Title/Powers Issues to consider Cost estimates Specialist Equipment and Consequential Storage Grounds maintenance equipment Druitt Hall This is owned freehold by the Council. It is Leases/Licences Summary (C7) subject to covenants in favour of the County Leased for 10 years from 01 September 2017 at Council to use as a town centre woodland, a peppercorn rent on a full repairing Lease. Budget income - £Nil nature reserve and public open space for the Parts of the building (especially the roof) contain general enjoyment of the public and as a asbestos and the tenant has sought assurances Budget expenditure inc inspections community centre. from the Council that under their repairing (Apportionment) - £7,880 obligations they would not be liable for the replacement of the roof. These assurances Net Expenditure - £7,880 assist the tenant and would bind the new Christchurch Town Council if the asset were to be transferred to them. Mgmnt Reallocation To Revenue £5,050.00 Operating Costs (included in overall expenditure) £3036 rates