GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL - MEETING ON TUESDAY 25 FEBRUARY 2014 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM AGENDA 1. Apologies 2. Approval of Minutes of Meeting held on Tuesday 21 January 2014* 3. Matters arising from Minutes 4. Resignation of Gulberwick Community Councillor (Chairperson)* 5. Appointment of Chairperson 6. Police Report* 7. Finance 8. Applications for Grants 9. Planning – Planning Application consultation & weekly lists 10. Refresh of the Blueprint Update 11. Coastal Erosion at Mail, Cunningsburgh* 12. Appointment of Clerk 13. Black Gaet Junction, Gulberwick* 14. Proposed Farm Shop and Cafe, Cunningsburgh* 15. Community Council Core Funding* 16. Shetland LEADER Programme 2014-2020* 17. AOCB 18. Date of next meeting – 25 March 2014 *denotes papers attached GULBERWICK, QUARFF & CUNNINGSBURGH COMMUNITY COUNCIL 2 MINUTES OF THE MEETING HELD ON TUESDAY 21 JANUARY 2014 IN THE CUNNINGSBURGH SCHOOL AT 7.30PM PRESENT Dr A Titheradge Mr G Malcolmson Mr R G Feather Mr J A Nicolson Mr E MacPherson Mr I Jarmson EX OFFICIO Mr A Duncan IN ATTENDANCE Mrs J Clark CHAIRPERSON Dr A Titheradge 1. APOLOGIES Mr C Smith Mr A Ockendon PC Ian Brown Mr P Campbell Mr S Smith Mr G Smith Mrs L Johnston Mr B Fox Dr J Wills Ms A Westlake 2. APPROVAL OF MINUTES OF MEETING HELD ON TUESDAY 3 DECEMBER 2013 The minutes of the meeting held on Tuesday 3 December 2013 were approved on the motion of Mr G Malcolmson and seconded by Mr G Feather. 3. MATTERS ARISING FROM THE PREVIOUS MINUTES . Coastal Erosion at Mail, Cunningsburgh Andrew Nicolson explained the urgency of the coastal erosion issue at Mail. The windy weather and high seas are damaging the coastline at an alarming rate and it is estimated that since a metre of coast disappeared in the December 2012 winter storms. Two feet of land remains between the coast and the garden wall of the Old Manse. The Old Manse and the former Church Hall are both listed buildings. Mrs Clark to confirm if listed buildings are entitled to any grant assistance relevant to coastal erosion. Mrs Clark read an email dated 20 December 2013 from Councillor Billy Fox. The letter states that the SIC do not have a statutory obligation to protect private property from coastal erosion. Mrs Clark to contact Tavish Scott MSP and Alastair Carmichael MP. Andrew Nicolson to seek advice from a specialist contractor. *** IAN JARMSON JOINED THE MEETING AT 7.50PM *** . Bad Weather Contingency Plan – awaiting draft plan An email dated 21 January 2014 from Councillor Cecil Smith was read and noted. Mrs Clark to contact Maggie Sandison, Interim Executive Director of Infrastructure Services. Gulberwick School Transport – awaiting feedback on pick up points An email dated 11 December 2013 from Neil Hutcheson, Roads, was read and noted. Mrs Clark awaiting information from Elaine Park, Transport, regarding pick up points on the Shurton Brae road. SIC Roads Improvements List – awaiting priority list of improvements from Roads Nothing to report. Mrs Clark to contact Maggie Sandison, Interim Executive Director of Infrastructure Services. Signage at Gulberwick Junctions – awaiting junction sign to be replaced Mrs Clark advised members that an accident record at the junction would be a ’technical justification’. Mrs Clark also advised that Colin Gair had confirmed that the junction sign had been ordered and should be in place in March 2014. Vacancy for Cunningsburgh It was noted that the next by-election is in March 2014. Mrs Clark to encourage residents to join the Community Council. Grit Piles It was noted that the grit piles had been delivered to Stunken Brae. Mrs Clark to receive confirmation that the grit has been delivered to the old Quarff School Brae. Speed Limit at North Gulberwick Junction Mrs Clark verbally reported that she had spoken to Colin Gair, Roads, regarding the proposed extension of the speed limit at the North Gulberwick junction. He confirmed that the traffic counters are due to be placed in the Spring to monitor traffic numbers. Mrs Clark to request the results. Speed Limit Extension at Vestinore, Cunningsburgh It was noted that there is a speeding issue at the south end of Cunningsburgh. Mrs Clark to request traffic counters in this area. 4. POLICE REPORT An email dated 21 January 2014 from PC Ian Brown was read and noted. Since the last meeting there had been 72 incidents in the South Mainland and 11 in the Gulberwick, Quarff & Cunningsburgh areas. Two of which have been reported to the Procurator Fiscal. Councillor Duncan took this opportunity to advise members of the staff shortage within the police force in Shetland. There are 37 posts in Shetland but 10 of these are currently vacant. He also advised that is very likely that the Police Stations on the isles of Unst, Yell and Whalsay will close. 5. FINANCE Mrs Clark verbally reported on the finances of the Community Council. The bank balance at 21 January 2014 was £7,319.10. However, there are unpresented cheques to the total of £1450 to take into consideration. 6. APPLICATIONS FOR GRANTS There were no applications for grants. 7. PLANNING a) An application by Mr & Mrs IT Fullerton to demolish an existing croft house and erect a new dwellinghouse at Fladdabister, Cunningsburgh, is pending consideration. b) An application by Mrs W Hunter to install a concrete external access ramp at Hillhead, Easter Quarff, is pending decision. c) An application by Mr R Watt to erect a double garage at South Brae, Quarff, is pending consideration. No comments were received. Mrs Clark to feed back accordingly. 8. REFRESH OF THE BLUEPRINT UPDATE Councillor Duncan advised members that three meetings are due to take place as part of the consultation process. These meetings are as follows: Sandwick Parent Council – Thursday 30 January 2014 7-9pm Dunrossness Parent Council – Monday 3 February 2014 7-9pm Cunningsburgh Parent Council – Wednesday 5 February 2014 7-9pm 9. SHETLAND FIRE PLAN CONSULTATION MEETING An email dated 2 January 2014 and a letter dated 19 December 2013 from the Scottish Fire and rescue Service had been circulated to members. The consultation period Local Fire and Rescue Plan for Shetland Islands 2014-2017 ends on 14 February 2014. As part of the consultation there have been well attended public meetings in fire stations across Shetland. The next meeting is in Sandwick on Thursday 24 January at 7pm. 10. AMENDMENT TO COMMUNITY COUNCIL CONSTITUTION – LOCAL ELECTION RULES* An email dated 17 December 2013 from Anne Cogle, Team Leader – Administration, SIC, had been circulated to members. Members unanimously agreed to adopt the following: The Community Council adopts the amendments to Sections 5.1 and 5.7 of the Constitution. The revised Sections read as follows: 5.1 Elections to the Community Council shall be held in accordance with the agreed local election rules. 5.7 Apart from casual vacancies occurring within six months of the last day of office of the Community Council, which shall not be filled until the next ordinary election of the Community Council, the Returning Officer, in consultation with the Clerk, shall arrange for a by-election to take place. The by-election procedures shall be in accordance with the agreed Local Election Rules Chairperson signed the attached form for Mrs Clark to return to Administration. 11. PROPOSED NATIONAL PLANNING FRAMEWORK 3 AND SCOTTISH PLANNING POLICY An email dated 14 January 2014 from the Scottish Government had been circulated to members and was noted. 12 RESIGNATION OF CLERK A letter dated 10 January 2014 from Mrs Clark had previously been circulated to members. Members warmly thanked Mrs Clark for her contribution to the Community Council. She has provided exemplary admin support and her cheerful presence will be missed. Members agreed that Mrs Clark should continue in post until the current accounts have been audited and the Annual Report completed. It would be useful for the replacement Clerk to shadow Mrs Clark for a few meetings to familiarise themselves with the duties involved. Annette Titheradge to contact Ann Cogle, Team Leader – Administration, SIC, for advice on the advertisement, application and interview process. *** ANDREW NICOLSON LEFT THE MEETING AT 8.45PM *** 13. AOCB . Letters of Thanks An email dated 4 January 2014 from Maurice Mullay of Gulberwick Together was read and noted. A card dated 14 December 2014 from Andrew Harmsworth of the Wester Quarff Residents was read and noted. Review of Traffic Warden Service Provision A letter dated 24 December 2014 from Wayne Mawson, Assistant Chief Constable, Police Scotland, was read and noted. The letter confirms that the role of Traffic Warden has been removed. Bus Shelter Request A letter dated January 2014 from a Gulberwick resident was read and noted. A bus shelter is requested for the top of Shurton Brae for children to wait for the school bus. Councillor Duncan took copies of the letter to pass on to the relevant departments of the SIC. Speed Limit at North Gulberwick Junction Gulberwick Together has been made aware that, at the request of the Lerwick Community Council, the SIC are considering moving the 40mph speed limit to include the bus stop at the former Observatory housing development. Gulberwick Together members would like to see the North junction included in this change which is approximately 30 yards further than intended. Mrs Clark to contact Roads. 13. DATE OF NEXT MEETING The next meeting will be held on Tuesday 25 February 2014. The meeting will be held at 7.30pm in the Cunningsburgh School. CHAIRPERSON OUTSTANDING ITEMS . Proposed Soft Play and Cafe Development in Old Quarff School – awaiting decision by SIC on proposed asset transfer (December 2013) . Quarff Loop Road Speed Limit – awaiting data from traffic speed counters to be laid in Spring 2014 (December 2013) From: GQC Community Council [mailto:[email protected]] Sent: 23 January 2014 13:40 To: Taylor Austin@Development Service 11a Subject: Listed buildings in Cunningsburgh Hello, As Clerk to the Gulberwick, Quarff & Cunningsburgh Community Council, I was asked to find out if the Old Mail Church Hall and Manse at Mail, Cunningsburgh are listed buildings.