Program Guidelines National Cost-Sharing Program for Heritage Places 2018-19 Table of Contents 1. Introduction ...................................................................................................................................................................................... 2 2. How to Apply .................................................................................................................................................................................... 2 Step 1: Verify your eligibility to the Program ............................................................................................................................ 2 Step 2: Submit application ......................................................................................................................................................... 3 Step 3: Selection ......................................................................................................................................................................... 3 Step 4: Decisions ......................................................................................................................................................................... 4 3. Project Categories ............................................................................................................................................................................. 4 3.1 Eligible Expenses and Activities ........................................................................................................................................... 4 3.2 Ineligible Expenses ............................................................................................................................................................... 5 4. Contribution Limits .......................................................................................................................................................................... 5 5. How to Fill Out the Application Form ............................................................................................................................................. 6 5.1 Contact Information.............................................................................................................................................................. 6 5.2 Project Proposal .................................................................................................................................................................... 6 5.3 Funding Sources ................................................................................................................................................................... 6 5.4 Calculating In-kind Contributions ....................................................................................................................................... 6 5.5 Required Documentation ..................................................................................................................................................... 7 5.6 Environmental and/or Archaeological Assessment ............................................................................................................ 7 5.7 Conflict of Interest, Lobbying, Ethics .................................................................................................................................. 7 6. If your application is approved ........................................................................................................................................................ 8 6.1 Notification............................................................................................................................................................................ 8 6.2 Certification .......................................................................................................................................................................... 8 6.3 Acknowledging the Federal Government’s Support ........................................................................................................... 8 6.4 Reporting Requirements ...................................................................................................................................................... 8 Annex A ................................................................................................................................................................................................. 9 Annex B ................................................................................................................................................................................................ 11 2 1. Introduction Parks Canada’s National Cost-Sharing Program for Heritage Places (“the Program”) helps ensure the protection of heritage places that have been formally recognized by the Government of Canada, but that it does not administer. Please note that: . Applications must be submitted by or postmarked no later than October 6, 2017. Selected projects must take place between April 1, 2018, and March 31, 2019. 2. How to Apply Step 1: Verify your eligibility to the Program Please make sure you have read through all the information on the relevant pages and that you are certain that this is the Program for you and that you meet all the criteria. If you have any doubts about your eligibility or have any questions about the Program contact us by email at [email protected] or by phone at 1-866-377-1947. A. Has your site been formally recognized by the Government of Canada? Formal recognition refers to designation by the Minister responsible for Parks Canada on the advice of the Historic Sites and Monuments Board of Canada pursuant to the provisions of the Historic Sites and Monuments Act, the Heritage Lighthouses Protection Act, and the Heritage Railway Stations Protection Act. To determine if your site is a federally recognized heritage place, please consult the Canadian Register of Historic Places (www.historicplaces.ca). For properties within larger sites, such as a historic district, Parks Canada may need to prepare a Confirmation of Contributing Property and a Statement of Values. Please contact the Program Office for more information and/or to discuss how to obtain a Statement of Values. B. Are you eligible? To be eligible, you must be either: . An owner or lessee (a lessee must have at least 10 years remaining on the lease as of the date of the application to the Program) of a heritage place, a part of a heritage place, or a contributing property within a heritage place, which is: . a not-for-profit organization; . a regional or municipal government; . provincial or territorial government, institution, agency or Crown Corporation; . A not-for-profit organization acting on the authority and behalf of an eligible owner or lessee; . A not-for-profit Indigenous organization with a formalized stewardship responsibility directly related to all or part of a heritage place; or . A not-for-profit Indigenous organization acting on the authority and on behalf of an eligible not-for-profit Indigenous organization. Ineligible applicants include: . Applicants representing or applying on behalf of individuals, the federal government (i.e. federal departments, Crown corporations and/or agencies), lessees of federally-owned heritage places; for-profit organizations or business entities (including condominium corporations); and . Applicants representing historic places that have not been formally recognized by the Government of Canada. 3 C. Have you secured your matching funding? The Program requires that a minimum of 50% of project funding be secured prior to April 1, 2018 by applicants from their own funds, private support or other (non-federal) public/government sector support. Proof of secured matching funding should accompany your application. If you meet criteria A, B, and C then please download and complete the application form, budget and timeline forms. Step 2: Submit application Please send an original signed copy, by mail, of the following documents all at once: . Funding Application Form . Project Budget Form . Project Timeline Form. Attach all supporting documentation, including proof of not-for-profit status, proof of matching funding and proof of ownership, and retain a complete second copy of your application for your records. Please re-submit all the required documentation even if you have applied for funding assistance from the Program in previous years. The Program will not access any previously submitted documents in the assessment of your current application and reserves the right to request additional information in support of your application. Phone: 1-866-377-1947 Email: [email protected] Mailing Address: National Cost-Sharing Program for Heritage Places Parks Canada 30 Victoria Street (PC-03-P) Gatineau, QC J8X 0B3 All applications are subject to information requests under the Access to Information Act. Please note that documents submitted to Parks Canada will not be returned. Step 3: Selection After we have received all of the documents listed above we will consider your application using the following criteria: A. Did you apply on or before the application deadline? Applications received after October 6, 2017, with consideration given to the postmark, will not be assessed. B. Does your proposal meet the five selection criteria? Parks Canada assesses each proposal on its own merit and relative to other proposals