Operational Coordination Team – Ghor Province Meeting Minutes Date of the meeting: 18 January 2016 @ 14:00hrs Venue: UNICEF, Chaghcharan S No. Agenda item Key points discussed Decision/action point (s) 1 Review and The previous meeting minuets reviewed and action points were endorsed. N/A endorsement of previous meeting's minutes 2 Humanitarian The assessment teams assessed 70 conflict induced IDP families displaced The assessment teams should consider Update from various districts to Chaghcharan city, capital of the province from mid- other issues of IDPs and revert to (assessments, December 2015 until mid-January 2016. The families were screened by the relevant departments. responses, gaps and Screening Committee for further assessment and verification of which, the OCT to keep an eye on the situation IDP trends for the team only identified 14 families deserved humanitarian aid. ACF provides and keep OCHA in the loop for any year ahead). cash and WFP provides food for the families. emergency and influx of IDPs in the OCHA restated that, assessment teams should consider other aspects of province. IDP’s issues during assessments. Taking notes on non-vaccinated children, non-attending school girls and boys and referring them to the respective departments for response as it is a thematic matter to be considered is necessary. The OCT members confirmed that, there are preparedness to respond any potential emergency caseloads. UNICEF also confirmed that, recently, 1,000 NFI kits delivered to Chaghcharan to respond to any emergency may arise in coordination with OCT on the ground. ACF informed that, currently WASH, nutrition and food security integrated projects and Emergency Response Mechanism (ERM) are being implemented in the province. ACF is hoping for the extension of ERM project for 2016 – 2017 by ECHO. ACF under Common Humanitarian Fund (CHF) fund, is distributing multi-purpose cash assistance to 500 households in Chaghcharan city and NFI kits to 400 families in Allah Yar area of Chaghcharan district. ACF strategy for the year is to work in the rural and remote vulnerable areas where people are suffering from lack of assistance, difficulties of access to basic services and security issues. ACF is planning to work in Allah Yar, DoLayna district and Chaghcharan for the moment. ACF is also working on a project of asset creation with WFP to be implemented in Allah Yar area of Chaghcharan. Since it is winter and most of the roads are closed by snowfall, the OCT confirmed that, they do not expect more IDPs for now. But, although cannot predict security circumstances but every year by spring (end of Mach – beginning of April 2016) will be more conflicts and tribal tensions which may trigger more IDPs to Chaghcharan city and other neighboring provinces. Recently, three big tribes in Chaghcharan (Raza, Mehri and Taimani) reconciled with each other and almost the issues of tribal tensions are removed in the west of Chaghcharan but it will not be constant – is very fragile and will be clearer in early spring. 3 Health and nutrition ACTD (BPHS IP) has confirmed that the winter supplies for all 60 health ACTD to keep OCT in the abreast of update facilities completed with buffer stock. There is no gap for supply during winter. approving new nutrition projects in the ACTD established 32 Out Patient Programme (OTP) sites in the province of province through OCHA. which 29 of them are functional in the province but two of them in Sangan ACF to communicate and coordinate and Sinai areas of Pasaband district are not functional due to some security with DoPH, UNICEF and ACTD on the issues. All the 29 sites were supplied for six months. A Moderate Acute new roll out on mobile health teams in Malnutrition (MAM) site in Lal Wa Sarjangal district was also extended from Allah Yar area. January until end of May 2016 and supplied for six months. A project proposal IDP’s partners to report to DoRR office of eight MAM sites in Shahrak, Dawlatyar and Tolak districts were submitted each Sunday and Tuesdays for IDP to WFP and already received a green light on the extension of the project. Screening Committee. Meanwhile, ACTD is expecting WFP to approve/support the Allah Yar MAM WVI to coordinate its new health project because the according to assessments, the malnutrition issue in the area is with health partners on the ground. concerning. (ACF Rapid Nutrition Assessment). ACF informed that, under ECHO funding, mobile teams will be conducting treatment of Severe Acute Malnutrition (SAM) in Allah Yar area in coordination with ACTD. By this initiative, ACTD confirmed that, the malnutrition issue of the area will be covered and addressed from nutrition point of view. Recently, Ghor Provincial Disaster Management Committee (PDMC) decided to send all the petitions submitted to Provincial Governor Office (PGO) to ANDMA to sort and categorize and then refer to their respective line departments. OCHA met the deputy Provincial Governor (dPG) on already existed IDP Screening Committee which was established in DoRR for filtering IDP’s petitions. He confirmed that, still the conflict IDP Screening Committee mechanism is in place and partners should report to DoRR for the screening, further assessment and verifications but with small change which DoRR will receive the conflict IDP petitions from ANDMA once categorized by the committee composed of ANDMA, DoRR, DRRD and ARCS to avoid duplications and removing of duplicate petitions submitted to different departments under different names and incidents. On this, the conflict induced IDP Screening Committee will be as it was before and partners should report to DoRR for the process. OCHA restated the role of humanitarian NGOs in the province and appreciated the bilateral meetings with sectoral departments if any issues arise as they are not member of OCT meetings. World Vision International (WVI) informed that, an health project funded by Central Emergency Response Fund (CERF) to address the IDP’s issue in Qala-e-Naw, Badghis province and Chaghcharan, Ghor province from November 2015 to 31 June 2016. Two teams will be functioning in Qala-e- Naw and one in Chaghcharan. WVI is coordinating with Department of Public Health (DoPH) and DoRR on better implementation of the project. 4 Strengthening of IDP The Conflict IDP Screening Committee will play a key role on the sorting, OCT to share their consolidated coordination, verification, assessment and responses. The process is going to be assessment reports to OCHA. screening committee performed in close coordination with DoRR in their office and partners can and responses go ahead with the existed mechanism. Since the IDP Task Force (IDP TF) transferring from UNHCR to OCHA is ongoing, OCHA will be taking the lead in a few months, OCHA is requesting partners to share the assessment reports and response planning of IDPs so that can record and follow up. It would be appreciated if OCHA can get the reports at the end of each assessment done and its reports are consolidated. 5 AOB OCHA briefed OCT on Humanitarian Needs Overview (HNO) and OCHA to resend the HNO and HRP Humanitarian Response Plan (HRP) for 2016. The HRP for 2016 will focus documents. on under below Strategic Objectives: OCHA to have a presentation on CHF 1. Protection of civilians from armed conflict in the next OCT meeting. 2. Response to conflict displaced, refugees and vulnerable returnees OCT to share their new project scopes 3. Acute health and natural disaster emergencies and geographic coverage with OCHA. 4. Treatment and prevention of acute malnutrition 5. Context analysis and coordinated needs assessment For further information, please find attached HNO and HRP for 2016. OCHA also briefed the OCT on CHF funding and its strategy. Although the CHF presentation was presented by Eng. Farid/HFU Kabul in one of the OCT meeting in ACTD Office but OCT members are keen to get another orientation on the CHF. OCT recommends to support local NGOs on funding in the country. WVI informed that, Instrument Contribution to Stability and Peace (ICSP) three years project will be implemented in Ghor and Herat focusing on peace promotion amongst people. WV also, confirmed that, Foundational Development for Afghan Children at Early Ages project also funded to support pre-school children and their mothers and is for two years. No Name Agency Email address 1 Hamid Mardan UNHCR [email protected] 2 Wazir CRS [email protected] 3 Abdul Latif Afghan Aid [email protected] 4 Benjamin VIOENT ACF [email protected] 5 Dr. Barak ACTD [email protected], [email protected] 6 Ahmad Wali Hakimi NPO/RRAA/WFP PAT [email protected] , [email protected] 7 Ms. Susan Yazdani UNICEF [email protected] 8 Ismail Haidari ARAA [email protected] 9 Akhtar Mohammad Akhgar WVI [email protected] 10 Rohollah CHA [email protected], [email protected] 11 Jamal Yaubi CRDSA [email protected] 12 Yama Shiwan OCHA [email protected] .