Eastern Platinum Limited (EPL) Chrome Plant Stakeholder Engagement Report August 2018 Alta van Dyk Environmental Consultants cc Postnet Suite # 745 Private Bag X 1007 Lyttelton 0140 Tel: +27 12 940 9457 Cell: +27 82 782 4005 [email protected] Eastern Platinum Limited (EPL) Chrome Plant Stakeholder Engagement Report August 2018 Project Ref - 005-032 Prepared by : The perusal, use, copying or storing of this Report is intended for the use of the recipient. As such, the information may be legally privileged and the unauthorized use is strictly prohibited and may be unlawful. The opinions expressed in this Report have been based on the information supplied to Alta van Dyk Environmental Consultants cc (AvDEnvironmental) by company officials. The opinions in this Report are provided in response to a specific request from company officials to do so. AvDEnvironmental has exercised all due care in reviewing the supplied information. Whilst AvDEnvironmental has compared key supplied data with expected values, the accuracy of the results and conclusions from the review are entirely reliant on the accuracy and completeness of the supplied data. AvDEnvironmental does not accept responsibility for any errors or omissions in the supplied information and does not accept any consequential liability arising from commercial decisions or actions resulting from them. Opinions presented in this report apply to the site conditions and features as they existed at the time of AvDEnvironmental’s investigations, and those reasonably foreseeable. These opinions do not necessarily apply to conditions and features that may arise after the date of this Report, about which AvDEnvironmental had no prior knowledge nor had the opportunity to evaluate. VERSION CONTROL Alta van Dyk Environmental cc Author(s): Kai Petty Project Director: Alta van Dyk Approved: ________________________________ Position: Director: Environmental Legal and Technical Date: August 2018 PURPOSE OF THE DOCUMENT The main purpose of this document is to comprehensively record the Stakeholder Engagement Process (SEP) and document all comments and responses gathered during the Public Participation Process (PPP) undertaken for the Environmental Impact Assessment (EIA) and Water Use License Application (WULA) process for the proposed Eastern Platinum Limited (EPL) Chrome Plant. This is a dynamic document and will be continuously updated during the key stages of the EIA process to report back on comments raised. The various sources of the comments and responses contained in this report were gathered by means of the following documentation: Comments and responses raise by the Regulatory Authorities during the pre-application consultation meetings; Comments made by the Regulatory Authorities on the Scoping Report. Comments and Responses provided as part of the process through: o Comments and Response Sheet as part of the Background Information Document (BID); o Telephonic communication; Comments and responses identified as a written response on the documentation placed in the public domain (documents were also made available electronically on www.altavandykenvironmental.co.za). EPL Chrome Plant Stakeholder Engagement Report Page ii Contents 1 INTRODUCTION AND BACKGROUND 9 1.1 Contact Details 9 1.2 Legislative Requirements 10 1.3 Project Description 11 1.4 Project Phases 13 1.4.1 Scoping Phase 13 1.4.2 EIA Phase 14 1.5 Locality 15 2 STAKEHOLDER ENGAGEMENT PROCESS 18 2.1 Notification of I&AP’s 18 2.1.1 Notification Letters 18 2.1.2 Site Notices 19 2.1.3 Newspaper Advertisement 19 2.2 Stakeholder Engagement during Scoping and EIA Phase 19 2.3 Key Stakeholders 20 2.4 Issues and Response Register 21 3 REFERENCES 23 4 notification letter 48 5 proof of postage (Notification letter and bid) 50 6 Emails 54 6.1 Notification Email (Notification Letter and BID) 54 6.2 Delivery Reports 54 6.3 Read Receipts 67 7 site notice 74 8 proof of placement 75 9 acknowledgement of receipt 94 10 photographs of placement 96 EPL Chrome Plant Stakeholder Engagement Report Page iii Tables Table 1.1: EPL Contact Details ......................................................................................................................... 9 Table 1.2: Contact Details - Environmental Practitioner ................................................................................. 9 Table 1.3: Legislative Requirements .............................................................................................................. 10 Table 1.4: Property Information .................................................................................................................... 15 Table 2.1: Locations of the Draft Scoping and Draft Environmental Impact Assessment Reports ................ 19 Table 2:2 Issues and Response Register .......................................................................................................... 22 Table 8:1 Proof of Placement ........................................................................................................................... 75 Table 10:1 Photographs of Placement of DSR ............................................................................................... 96 EPL Chrome Plant Stakeholder Engagement Report Page iv Figures Figure 1:1 Summary of the EIA Process ......................................................................................................... 13 Figure 1:2 Locality of the EPL Chrome Plant .................................................................................................. 16 Figure 1:3 Layout of the EPL Chrome Plant ................................................................................................... 17 EPL Chrome Plant Stakeholder Engagement Report Page v GLOSSARY AND TERMINOLOGY Applicant – A person who has submitted or intends to submit an application to the Department in compliance with the provisions of the NEMA EIA Regulations. Days – Calendar days. Environment - The surroundings within which humans exist and that are made up of: i. the land, water and atmosphere of the earth; ii. micro-organisms, plant and animal life; iii. any part or combination of (i) and (ii) and the interrelationships among and between t them; and iv. the physical, chemical, aesthetic and cultural properties and conditions of the foregoing that influence human health and well-being. This includes the economic, social, cultural, historical and political circumstances, conditions and objects that affect the existence and development of an individual, organism or group. Environmental impact assessment (EIA) - An Environmental Impact Assessment (EIA) refers to the process of identifying, predicting and assessing the potential positive and negative social, economic and biophysical impacts of any proposed project, plan, programme or policy which requires authorisation of permission by law and which may significantly affect the environment. The EIA includes an evaluation of alternatives. As well as recommendations for appropriate mitigation measures for minimising or avoiding negative impacts, measures enhancing the positive aspects of the proposal and environmental management and monitoring measures. Environmental management plan (EMP) - An environmental management tool used to ensure that undue or reasonably avoidable adverse impacts of the construction, operation and decommissioning of a project are prevented; and that the positive benefits of the projects are enhanced. Interested and Affected Party (I&AP) – An interested and affected party contemplated in section 24(4)(d) of the Act, and which in terms of that section includes any person, group of persons or organisations interested in or affected by an activity and any organ of state that may have jurisdiction over any aspect of the activity. Public participation process - A process of involving the public in order to identify issues and concerns, and obtain feedback on options and impacts associated with a proposed project, programme or development. Public Participation Process in terms of NEMA refers to: a process in which potential interested and affected parties are given an opportunity to comment on, or raise issues relevant to specific matters. Registered Interested and Affected Parties – All persons who, as a consequence of the public participation process conducted in respect of an application, have submitted written comments or attended meetings with the applicant or EAP, all persons who, after completion of the public participation process, have requested the applicant or the EAP managing the application, in writing, for their names to be placed on the register, and all organs of state which have jurisdiction in respect of the activity to which the application relates. Stakeholders – Stakeholders are persons or groups who are directly or indirectly affected by a project, as well as those who may have interests in a project and/or the ability to influence its outcome, either positively or negatively. Stakeholders may include locally affected communities or individuals and their formal and informal representatives, politicians, EPL Chrome Plant Stakeholder Engagement Report Page vi religious leaders, civil society organisations and groups with special interests, the academic community, or other businesses. Scoping Report - A scoping report is a report whose purpose is to describe the methodology and range of activities of the appraisal work to be done in order to begin the process of collating information on relevant plans and programmes and is Finaled in accordance