CLERGY HANDBOOK Diocese of Montreal 1444 Union Avenue Montréal (Québec) H3A 2B8 (514) 843-6577 www.montreal.anglican.ca November 2009 The Diocese of Montreal Clergy Handbook SECTION I LITURGY Diocese of Montreal – Anglican Church of Canada CLERGY HANDBOOK SECTION I— Liturgy I. EPISCOPAL MINISTRY i. Pastorals ii. Protocol for Parish Invitations to the Bishop iii. Some Helpful Rubrics When the Bishop Comes For Baptism, Confirmation and Holy Communion II. LITURGY i. Biblical Translations for Public Reading in the Diocese of Montreal ii. Responsibility of Preaching iii. Inclusive Language Guidelines iv. Authorised Liturgies v. Suggested Principles for Diocesan and Deanery Liturgies vi. The Role of the Laity in the Liturgy vii. Ceremonial viii. Vesture and Address III. SPIRITUAL LIFE i. The Divine Office IV. THE DIACONATE V. CHRISTIAN INITIATION i. Baptism ii. Emergency Baptism in the Diocese of Montreal iii. Concerning Catechesis iv. The Minstries of Catechesis v. Catechesis Models vi. Confirmation VI. EUCHARIST i. Presiding At the Eucharist / Concelebration ii. Participation at Services of the Eucharist iii. Holy Communion iv. First Communion v. Intinction vi. Special Provisions: Communion in One Kind vii. Lay Assistants in the Administration of Holy Communion viii. Lay Administration of the Reserved Sacrament in Nursing Homes, Institutions, Hospitals, or At Home ix. Communion from the Reserved Sacrament in the Absence of a Bishop or Priest x. Regarding the Use of the Reserved Sacrament xi. The Care of the Reserved Sacrament VII. MARRIAGE i. Marriage in the Church ii. Anglican-Roman Catholic Marriages iii. The Remarriage of Divorced Persons VIII. HEALING & RECONCILIATION i. The Ministry of Healing ii. The Significance of Maundy Thursday iii. The Reconciliation of a Penitent iv. Deliverance Ministries v. Deliverance Related To Places and/or Objects IX. FUNERALS i. Regarding Christian Burial Anglican Use and Custom ii. Clergy Funerals X. TRANSITIONS i. Celebration of New Ministry for an Incumbent Diocese of Montreal – Anglican Church of Canada CLERGY HANDBOOK SECTION I— Appendices I. MAKING SCRIPTURE READINGS INCLUSIVE II. A FORM OF EMERGENCY BAPTISM III. A MODEL FOR CATECHESIS OF (NON-ACTIVE) PARENTS SEEKING BAPTISM FOR THEIR CHILDREN IV. PASTORAL LETTER ON CONFIRMATION V. INTINCTION VI. GENERAL SYNOD CANON XXI - SCHEDULE A: DECLARATION VII. GENERAL SYNOD CANON XXI - SCHEDULE E: MARRIAGE PREPARATION VIII. GUIDELINES FOR MARRIAGE PREPARATION FOR DIVORCED PERSONS SEEKING REMARRIAGE IX. THE CELEBRATION OF A NEW MINISTRY: SERVICE OF INDUCTION X. GUIDELINES FOR ANGLICAN AND LUTHERAN PRIESTS AND PASTORS SERVING APPOINTMENTS IN EACH OTHER’S CHURCHES XI. GUIDELINES FOR COMMON WORSHIP FOR LUTHERANS AND ANGLICANS IN CANADA XII. MATTERS RELATING TO THE DIACONATE XIII. NOTES FOR THE BISHOP’S CHAPLAIN XIV. LAY READERS XV. REGIONAL DEANS XVI. OFFICE FOR THE INSTALLATION OF A REGIONAL DEAN XVII. ARCHDEACONS XVIII. WELCOMING A GUEST XIX. DISPOSING OF OLD SACRED TEXTS Diocese of Montreal – Anglican Church of Canada INTRODUCTION The following pages are brought together from numerous Episcopal directives issued over the years, from previous editions of the Clergy Handbook, and new material. They are to be read in conjunction with the Church Temporalities Act, the Royal Letters Patent of 1850, and the Canons of the Diocese of Montreal (issued as a separate book), of the Canons of the Province of Canada, and of the Canons of the Anglican Church of Canada. The Church Temporalities Act and the Royal Letters Patent of 1850 are included in this handbook. The Canons of the Diocese of Montreal, the Canons of the Province of Canada, and the Canons of the National Church may all be found online. Given that most of the clergy are members of parish corporations and are therefore jointly responsible, with their Wardens, for conforming to civil and canon law, the clergy should also be familiar with the contents of the Wardens’ Handbook, and Wardens should be aware of the contents of this Handbook. Wardens will be able to access copies of this handbook online at the diocesan website. This Handbook, along with the Warden’s Handbook and the Book of Canons will be updated periodically. The sections are laid out in such a way to make each entry is self contained. This will facilitate easy replacement of a section if it is amended or replaced. The changes will be made to the online document by the Bishop’s Office and notice of page replacements will be made by the Bishop’s Office via e-mail to all clergy. It is the cleric’s responsibility to ensure that the handbook is kept up to date. The regular letters from the Bishop sometimes contain directives for the clergy of the Diocese. These are considered to be in effect from the time of distribution and will added to the Handbook during the next online update. This handbook is in three sections: Liturgy with Appendixes, Diocesan Employment Policies with Appendixes and a collection of directives and suggestions in the form of a checklist. Work on this document has been ongoing for the last three years and the finished product reflects the dedication taken to ensure that everything contained within it is up to date and relevant. This is an ongoing document and changes will have to be made from time to time. If, however, things have been omitted, mistakes have been made, or concerns have been raised then the Human Resources Committee is eager to hear about them. The Committee welcomes and encourages feedback and suggestions concerning the Clergy Handbook. Unless otherwise stated, the contents of this handbook are promulgated on November 1st 2009, the Feast of All Saints. Introduction— 1 Diocese of Montreal – Anglican Church of Canada I. EPISCOPAL MINISTRY— i. PASTORALS It is a matter of discipline and an absolute requirement that all clergy, without exception, read pastorals of the diocesan Bishop as appointed. These communication are called ‘pastorals’ not because they are of a pastoral nature, although this could be the case, but because they are from the chief ‘pastor’ of the Diocese. In the Anglican Church of Canada the diocesan Bishop is the chief pastor. As such, all parishes are under his pastoral oversight. The Bishop has the right and duty to communicate with the people from time to time. It has been traditional to have pastoral letters read in all churches as an economic and most direct method of communicating important matters. The reading of the pastoral has the same effect as though the pastoral was mailed individually to each person. No person, lay or clerical, has any right to interpose himself or herself between the Bishop and the people, nor can any person in any way attempt to censor or restrict such communication. It is not within the power of any incumbent or lay person to withhold such communication for any reason from the people of their parish and it is improper for any person, other than the diocesan Bishop, to assume the responsibility which is exercised by a Bishop when he/she decides to issue a pastoral. Episcopal Ministry— 1 Diocese of Montreal – Anglican Church of Canada I. EPISCOPAL MINISTRY— ii. PROTOCOL FOR PARISH INVITATIONS TO THE BISHOP The Bishop should be invited by the Corporation to all significant anniversaries and major events within a parish. This does not imply that the Bishop will be able to be present. This gives the bishop the opportunity to send a representative if he/she chooses. It is the responsibility of the incumbent to invite the Bishop to attend a main Sunday Service at least once every three years. Episcopal visits do not have to be arranged only when a parish has people ready to be confirmed. Clerics wishing to request an Episcopal visit should contact the Bishop’s secretary. Please ensure that numerous dates are offered and that the form (which will be sent you upon request) is filled out and sent in well in advance of the date you wish the visit to occur to increase the likelihood that a mutually acceptable date will be found. Episcopal Ministry— 2 Diocese of Montreal – Anglican Church of Canada I. EPISCOPAL MINISTRY— iii. WHEN THE BISHOP COMES FOR BAPTISM, CONFIRMATION OR THE EUCHARIST 1. Please provide a convenient parking place for the Bishop and alert someone (e.g. the Bishop's chaplain) to assist with luggage upon the Bishop’s arrival. 2. At the Eucharist the Bishop is the celebrant by right. The Bishop may ask the Incumbent and the Archdeacon or Regional Dean, if present, to concelebrate. 3. The Incumbent of the parish is responsible for the rehearsal of candidates and the preparation of candidates for the receiving of First Communion. This will help to overcome undue nervousness and avoid embarrassment and confusion. 4. The rite used for Confirmations is from the BAS. 5. As a courtesy, send in advance a copy of the service leaflet to the Bishop before it is put into print. This would also be the time to take/ send in certificates to be signed. 6. If the Bishop is to sit for the Confirmation, a suitable chair for the Bishop should be placed at the chancel steps in ample time before the service. If possible the moving of a heavy chair from the chancel steps to the sanctuary during the service should be avoided. 7. It is a good custom for announcements to be made prior to the beginning of the service. 8. The incumbent will arrange for a chaplain (a server) to assist the Bishop, hold the Bishop's pastoral staff and mitre when the Bishop is not using them, etc. See APPENDIX: XIII 9. The Bishop should be given an opportunity to greet all the candidates for Baptism/Confirmation individually with their families, after the service. The Bishop may prefer to meet with the Confirmation class at some time prior to the service.