Notice of a meeting of Killamarsh Parish Council SPORTS CENTRE COMMITTEE To be held at 4pm on Thursday 15th January 20 in the CLUB ROOM at the Killamarsh Sports Centre Agenda 1. To receive apologies for absence As known at the time of the agenda: None 2. Declaration of members interests To enable Members to declare the existence and nature of any pecuniary interests to declare in subsequent items, in accordance with the Parish Council’s Code of Conduct. Interests that become apparent at a later stage in the proceedings may be declared at that time. 3. In accordance with the Public Bodies (Admission to Meetings) Act 1960, S1, the Council is to determine which items, if any, should be taken with the public excluded. 4. Public Speaking A period of not more than 15 minutes will be made available for members of the public to put forward their questions. Technically, in line with the Standing Orders, only 3 minutes per member is agreed. Councillors should not respond to, or debate any questions raised. Following this time, if members of the public have any questions or comments, they should await the next Committee meeting or put their questions or comments in writing to the Parish Office. 5. Approval of accuracy of the minutes of the meeting held 5th December 19 - attached 6. NEDDC Subsidy reduction scheme proposal - update 7. Sports Centre report - attached a) Membership & demographic report b) New members c) Block bookings d) Non paid bookings since last SCC meeting e) EZ system update 8. Sports Centre Marketing 9. Sheffield Road entrance - attached 10. Items from committee members to be included in the next agenda 11. Time and date of next meeting To be decided by the committee Item 5 SCC 15.01.20 Minutes of Killamarsh Parish Council SPORTS CENTRE COMMITTEE Meeting held at 9.30am on Thursday 5th December 19 in the CLUB ROOM at the Killamarsh Sports Centre Present: Cllr S Clough (Chairman), Cllr M Potts, Cllr L Robinson, Cllr N Whitehead, Darren Hibberd – Operations Manager, David Knapton, Sports Supervisor, Alana Morris – Minute Taker 1. To receive apologies for absence Cllr Mullins 2. Declaration of members interests None applicable. 3. In accordance with the Public Bodies (Admission to Meetings) Act 1960, S1, the Council is to determine which items, if any, should be taken with the public excluded. There were no items proposed. 4. Public Speaking There were no members of the public present. 5. Approval of accuracy of the minutes of the meeting held 13th November 19 The accuracy of the minutes was agreed unanimously. It was noted that Cllr Potts asked the Clerk to cascade the safeguarding policy to staff not to write one. 6. NEDDC Subsidy reduction scheme proposal – update The Operations Manager gave a verbal overview of the progress made. 7. Sports Centre report a) Membership & demographic report The report was noted. b) New members The information was noted. c) Block bookings The information was noted. d) Non paid bookings since last SCC meeting The information was noted. e) EZ system update It was noted that work is ongoing. f) Sports hall lighting update It was noted that the work is now completed and we are awaiting receipt of the grant funds. 8. Safeguarding training The Operations Manager updated on the training received. 9. Disabled access Information for the reasons for removal of the automatic doors was noted. The Operations Manager is to ensure that the assistance intercom button is clearly labelled and to look into grant funding for disability audit once the NEDDC report has been published.. 10. Astroturf Maintenance It was agreed to recommend to the Finance Committee to include 50% provision for the Astroturf rejuvenation in the 20/21 budget. 11. Sports Centre Marketing January promotions were discussed as well as ideas to get the local schools involved. 12. Smoke free policy It was agreed to recommend the policy to the Full Parish Council and to relocate the smoke bin away from the front door. Item 5 SCC 15.01.20 13. Personal Training bookings It was agreed to look into this again when a new booking system is in place. 14. Budget 20/21 There were some reductions made to requirements for earmarked reserves. The Admin staff are to produce a report regarding the land for the overflow carpark as well as conducting a value for money for window cleaning and getting quotes to clean the guttering. 15. Items from committee members to be included in the next agenda There were no extra items proposed. 16. Time and date of next meeting Wednesday 15th January at 4pm Item 9 SCC 15.01.20 Sheffield Road Entrance to Leisure Centre History Our records show that this piece of land by purchased by The Rural District Council of Chesterfield on the 13th July 1962 for £750. The Parish Council of Killamarsh purchased the land from The Rural District Council of Chesterfield on the 18th February 1972 at a cost of £815.00. The conveyance contains a covenant that the land shall only be used for the erection of a village hall, a car park in connection therewith and a planting scheme. Area of land 1.41 acres – as coloured on the above map. I assume that between the purchase date and the Rural District Council being abolished in 1974 the initial village hall was built. I have been unable to locate any paperwork regarding the building of the Library, but I suspect that this was built in 1974 around the same time as the village hall. There is a 99 year lease in existence between KPC & DCC for the Library. On the 29th January 1975 a three foot wide strip of land was sold to 137 Sheffield Road for £75.00. The Planning Applications from December 1975 reveal that the site was to have 13 Tennis Courts, 13 Bowling Greens, a Children’s Play Area, Junior Football Pitch and Adventure Ground along with an Extension to the Village Centre. The next application in August 1978 was a Sports Hall extension, followed in July 1982 with a Multi-Gym and Changing Facilities. Item 9 SCC 15.01.20 In August 1982 a counterpart lease of an Easement for a Foul Water Drain and Fresh Water Supply at Killamarsh Library was entered into with DCC, when the toilet was added to the library. On 20th February 1981 a 21 year lease was agreed between KPC & British Gas for an area of 2.25 square metres for a Gas Pressure Recorder and appears to have been renewed on expiry for a further 21 years. The Land Registry records show that the lease for the library is registered with them, the 2003 asset valuation states that the lease had 87 years to run from 14/11/1986. As compulsory registration had come into effect in the area, I suspect that it was around this time that the Youth Centre was added to the Library. The planning applications in 1985 & 1986 confirm that Construction of the Youth Club was requested then. In September 1996 a planning application was made for major alterations and a CLOC Building, followed in 1997/98 with more detailed applications. The CLOC building was to be built on newly acquired land. The above picture was taken from Google’s visit in August 2008. Around 2008/2009 the Council planned the sale of the plot of land forming the entrance from Sheffield Road – to be sold as a building plot (I’m told for an ECO house). A planning application was submitted by Killamarsh Community Trust (Association) in January 2009 to construct a new access to the community campus. In December 2011, KCT(A) obtained planning permission for a Thursday Market in the Community Campus car park. By November 2009, the access from Sheffield Road had been closed and fenced off, with the Council planning to market it as a building plot subject to achieving planning permission. Before this could be done, the issue of the restrictive covenant on the land needed to be dealt with. Questions were raised as to what permission had been granted for the comprehensive development of the land over the years, as the covenant only allowed “the erection Item 9 SCC 15.01.20 of a village hall, a car park in connection therewith and a planting scheme”. To date, this issue has never been addressed, as far as I can establish. The report on development of the Community Campus that was presented to the cabinet at North East Derbyshire District Council in January 2009 regarding granting of alternative access arrangements referred to Killamarsh Parish Council committing £18,000 towards the phase one scheme. (Apparently this was carried out – I have not confirmed this yet with our accountant). The report also referred to a commitment to contribute the remaining amount of the proceeds of the sale of the site with planning permission, towards phase two of the Killamarsh Community Campus Masterplan. I cannot find any documentation to show that the release of the covenant proceeded and certainly planning permission for the site was never submitted. Consequently as time progressed the fence was removed and parking allowed on the site. The planning permission given for the new access to the Community Campus (09/00094/FL) included a condition that the Sheffield Road access would be permanently closed. Planning applications for the locality submitted to NEDDC (No records available for The Rural District Council of Chesterfield). Date Application Details Site Address Reference and details 13 tennis courts, 13 bowling greens, Ref. No: 75/00665/FL | Received: Wed 03 Killamarsh Leisure Centre Sheffield 03-Dec-75 children play area, junior football Dec 1975 | Validated: Wed 03 Dec 1975 | Road Killamarsh Sheffield S21 1DY pitch and adventure ground.