Tribhuvan University Research Centre for Educational Innovation and Development Ref: Date:July 23, 2017 The Director General, Department of Education, Sanothimi, Bhaktapur. Subject: Submission of Final Report Dear Sir, It's my pleasure to express my thanks to you for this opportunity to submit the final report of the project entitled Independent Verification of Integrated Educational Management Information System (IEMIS) based on our mutual agreement for undertaking the verification in partnership for a period as mentioned in the Memorandum of Understanding (MoU). The verification of IEMIS for School Sector Development Plan (SSDP) specified in the ToR provided by MoE/DoE has been completed. The comments and suggestions provided from DPs through MoE/DoE have been incorporated in this report. I hope that this report will meet the need of MoE/DoE to improve the system towards ensuring quality education in Nepal. Please feel free to communicate if you have any query. Enclosed with: 1. Final Report of Independent Verification of IEMIS 2. Annexes ____________________ Prof. Jiba Nath Dhital, Ph.D. Executive Director Post Box No: 2161, Balkhu, Kathmandu, Nepal Phone: 977-1-4286732, Fax: 977-1-4274224 Email: [email protected], Website: http://www.cerid.org Independent Verification Survey of Integrated Educational Management Information System Under School Sector Development Plan Submitted to: Ministry of Education Department of Education Submitted by: Tribhuvan University Research Centre for Educational Innovation and Development (CERID) 2nd April, 2017 Acknowledgement Information is a prerequisite for effective planning, budgeting and implementation of a program. In Nepal, this requirement has been fulfilled byIntegrated Educational Management Information System (IEMIS) that has required information of schools and has been used at all levels. The IEMIS is also self-reported information of schools that provides details on students, teachers, physical infrastructures, examination results and other details. In this respect, concerns have been frequently raised to improve IEMIS so that it can be vastly utilized for different purpose and at different levels. The areas of possible concern in IEMIS and the ways of strengthening the IEMIS at school, district and central level is the major reason behind the need for this verification survey. Research Center for Educational Innovation and Development (CERID) has been provided opportunity for this study and therefore, would like to thank Ministry of Education and Department of Education for their trust and support. My sincere gratitude goes to Mr. Babu Ram Paudel, Director General, Mr. Mitra Nath Gartaula, Director, Mr. Ghanasyam Aryal, Deputy Director, Mr. Shankar Thapa, Deputy Director, and Mr. Bhagawan Upreti, Deputy Director for their continued encouragement on both technical and administrative inputs throughout the survey period. I am also thankful to Mr. Baikuntha Aryal, Chief of Planning Division, Mr. Deepak Sharma, Director, and Mr. Meghanath Sharma, Under Secretary for their untiring support and trust. I am grateful to the members of this verification survey team. They completed the tasks in time with full commitment and hard work, which would not have been possible otherwise. I am also grateful to Prof. Dr. Kabi Prasad Pokhrel, and his team members, along with district coordinators, and enumerators of the verification survey for conducting the survey on time.I am also grateful to all the staffs of my office for their untiring support and dedication for this work. I am equally indebted to Prof. Dr. BasuDevKafle for editing the document. Last, but not the least, my thanks go to District Education Officers, head teachers, school teachers, school management committee members, parents and guardians, and the DOE staffs for their hospitality and support during the survey period. Prof. Jiba Nath Dhital (Ph. D) Executive Director i Table of Contents Acknowledgement ....................................................................................................................................................... i Table of Contents ........................................................................................................................................................ ii List of Tables ............................................................................................................................................................... iv List of Figures ............................................................................................................................................................. iv Abbreviations ............................................................................................................................................................... v Chapter 1: Introduction .......................................................................................................................................... 1 1.1 Background ...................................................................................................................................................... 1 1.2 Objectives of the survey .............................................................................................................................. 1 1.3 Rationale of the survey ................................................................................................................................ 1 1.4 Limitations of the survey ............................................................................................................................ 2 1.5 Organization of the report .......................................................................................................................... 2 Chapter 2: Review of Related Documents ....................................................................................................... 3 2.1 IEMIS in the government frameworks .................................................................................................. 3 2.2 IEMIS in National Information and Communication Technology Policy (ICTP) .................. 4 2.3 IEMIS in Education For All (EFA) ............................................................................................................ 4 2.4 IEMIS in Secondary Education Support Program (SESP) .............................................................. 4 2.5 IEMIS in School Sector Reform (SSR) .................................................................................................... 4 2.6 IEMIS in School Sector Development Plan (SSDP) ........................................................................... 5 2.7 Assessment of IEMIS ..................................................................................................................................... 5 2.8 Current IEMIS Status .................................................................................................................................... 5 2.9 Paper-and-Pen based IEMIS ...................................................................................................................... 5 2.10 Departure from paper and pen based IEMIS to Electronic based IEMIS.............................. 6 2.11 Flash I, Flash II and Consolidated Reports ........................................................................................ 6 Chapter 3: Methodology ......................................................................................................................................... 8 3.1 Survey design................................................................................................................................................... 8 3.2 Geographical coverage ................................................................................................................................. 8 3.3 Development of tools.................................................................................................................................... 8 3.4 Development of verification manual ...................................................................................................... 9 3.5 Composition of the survey team .............................................................................................................. 9 3.6 Selection of the verification surveyors................................................................................................10 3.7 Orientations to the district coordinators ...........................................................................................10 3.8 Orientations to the enumerators ...........................................................................................................10 3.9 Approaches .....................................................................................................................................................10 ii 3.10 Desk review .................................................................................................................................................10 3.11 Sample design .............................................................................................................................................11 3.12 Field work .....................................................................................................................................................11 3.13 Monitoring and supervision..................................................................................................................12