The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page 1. Call to Order a. 3-Minute Delegations/Deputations 2. Agenda a. Agenda of December 14, 2020 THAT Council receive the Stone Mills Council Agenda of December 14, 2020, as presented. 3. Conflicts of Pecuniary Interest or the General Nature Thereof 4. Minutes 8 - 17 a. Minutes of November 16, 2020 Stone Mills regular Council meeting 18 - 20 b. Minutes of November 23, 2020 Stone Mills Township Special meeting of Council THAT Council approve the November 16, 2020 Stone Mills Regular Council meeting and the November 23, 2020 Stone Mills Special Meeting of Council as presented. 5. Delegations, Deputations and Presentations 6. By-laws and Resolutions 21 - 24 a. THAT By-law 2020-XXX Being a By-law to Establish Certain Lands As A Municipal Highway (792138 Ontario Inc.) be read a first, second and third time as passed as presented this 14th day of December, 2020. Page 1 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page 25 - 28 b. THAT By-law 2020-XXXX Being a By-law to Establish Certain Lands As A Municipal Highway (McNichols) be read a first, second and third time as passed as presented this 14th day of December, 2020. 29 - 31 c. THAT By-law 2020-1036 Being a By-law to Permanently Close and Convey an Un-opened Municipal Highway (Bell) be read a first, second and third time as passed as presented this 14th day of December, 2020. 32 - 35 d. Road Widening By-law - 301 Main Street Inc. (Whalen) THAT By-law 2020-XXXX Being a By-law to Establish Certain Lands As A Municipal Highway (301 Main Street Inc.) be read a first, second and third time as passed as presented this 14th day of December, 2020. 36 - 38 e. Stone Mills Township 2021 Interim Tax by-law THAT By-law 2020-xxxx being a by-law to authorize the levy of 2021 Interim Taxes for the Township of Stone Mills be read a first, second, third time this 14th day of December 2020. 39 - 51 f. Stone Mills Township Tariff by-law Amendment THAT the Tariff by-law amendment to update the Stone Mills Tariff's be read a first, second, third time and passed this 14th day of December 2020. 52 - 53 g. Township of Stone Mills 2021 Borrowing By-law THAT by-law 2020-xxxx being a by-law to authorize the borrowing of funds from Scotiabank( provisional) for Page 2 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page Municipal Operations be passed as read a first, second, third time and passed this 14th day of December 2020. 54 - 65 h. Being a By-Law to Provide for The Construction, Demolition, Change of Use And Transfer of Permits and Inspections THAT By-law 2020-xxxx Being a By-Law to Provide for The Construction, Demolition, Change of Use And Transfer of Permits and Inspections be read a first, second, third time and passed this 14th day of December 2020. 66 - 67 i. A BYLAW TO ESTABLISH NORMAL PROCEDURES AND RENTAL RATES FOR COMMUNITY HALLS, STONE MILLS RECREATION CENTRE, AND OTHER PUBLICLY OWNED PROPERTIES THAT by-law 2020-xxx being a bylaw to establish normal proceudres and rental rates for the community halls, Stone Mills Recreation Centre and other publicly owned properties as read a first, second, third time this 14th day of December 2020. 7. Financial Accounts 8. Staff Reports a. Manager of Planning/Deputy Clerk Sands b. Treasurer Beaushaw 68 - 92 i. Stone Mills Township Accounts Payable- November 2020 That Council for the Township of Stone Mills approve the Accounts Payable Page 3 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page Reports for the Month of November 2020 as prepared by the Treasurer as follows: HST $ 101,849.12 Payroll Remittances $ 57,739.37 General Government & Technology $ 27,122.56 Protection to Persons & Property $ 138,916.66 Transportation $ 790,981.03 Waste Management $ 11,730.51 Recreation $ 18,210.61 Planning Services $ 3,192.82 Properties Maintenance $ 18,078.78 Levies- County & School Boards $ 0.00 Total Accounts Payable $ 1,167,821.46 93 - 94 ii. 2020 Year End Surplus Transfer THAT the Council of the Corporation of the Township of Stone Mills place into the respective capital reserves the amounts representing the unspent portion of the Waste Management, Stone Mills Recreation Centre, Fire Department, Transportation, Building and Property Budgets 95 - 98 iii. Stone Mills Township Properties Write-off That Council directs staff to write off the property taxes for the municipal properties on the attached list in the amount of $5,887.43 c. C.A.O./Clerk Brooks 99 - 103 i. Tile Drainage Loan Program Report THAT Council receives the report, “Tile Drainage Act” as presented. Page 4 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page FURTHER THAT Council direct staff to implement the required by-laws to facilitate the municipality becoming an active participant in the Tile Loan Program Or FURTHER THAT Council direct staff to confirm with the applicant that Council has declined to be an active participant in the Tile Loan Program ii. Update on RFQ of the demolition/tear down of the Camden East Library Building and Aviva Insurance update. d. Public Works Manager Thompson e. Fire Chief Thompson f. Chief Building Official Detlor 104 - 107 i. Stone Mills Township Building Code- Code of Conduct For Stone Mills Council to endorse this new draft of Code of Conduct for the Stone Mills Building Department. 9. Committee/Board Reports and Minutes 10. Items for Consideration 108 - 109 a. Resolution in opposition of Bill 229- Protect, Support and Recover from COVID 19 Act - Schedule 6 – under the Conservation Authorities Act 11. Items for Information Page 5 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page a. Update from Councillor Davison regarding future operations of the Cataraqui Trail THAT Council receive the verbal update from Councillor Davison regarding the Cataraqui Trail. b. Transition of the designated County Council "Alternate" effective December 1, 2020 12. New Business and Statements for Members a. Save the Date- Notice of Meeting with Lennox and Addington Lower-Tier Council members January 20, 2021- Todd MacDonald, Performance Concepts & Stephen Paul, County of L&A regarding the results of the project aimed at "Streamlining the Developments Process" within the County. b. Scheduling of a Separate Closed Session meeting to discuss Property Acquisitions, Personal Information of an Easily identifiable individuals and Educational matters. 13. Closed Meeting a. Notice of a Closed Session Meeting - A closed session matter in accordance with Section 239 of the Municipal Act.- An Educational matter for Council members This meeting will take place via zoom following the council meeting 14. Confirming by-law 110 a. By-law to confirm the Proceedings of the December 14, 2020 Page 6 of 110 The Corporation of The Township of Stone Mills Council Agenda Monday, December 14, 2020 Municipal Offices- Stone Mills – 6:30 PM Page Stone Mills Township Council meeting THAT by-law 2020-xxx being a by-law to confirm the proceedings of the December 14th, 2020 Stone Mills Township Council meeting be read a first, second, third time this 14th day of December 2020. 15. Adjournment a. Motion to Adjourn THAT Council meeting of December 14th 2020 be adjourned Page 7 of 110 The Corporation of The Township of Stone Mills Council Agenda November 16, 2020 Municipal Offices- Stone Mills – 6:30 PM The # meeting of the Council of The Corporation of the Township of Stone Mills was called to order on November 16, 2020 at 6:30 PM in the Municipal Council Chambers in Centreville, Ontario. Members Present: Eric Smith, Reeve John Wise, Deputy Reeve Doug Davison, Councillor Shari Milligan, Councillor Wenda Lalande, Councillor Kevin Richmond, Councillor Staff Present: Bryan Brooks, C.A.O/Clerk Jason Sands ,Manager of Planning/Deputy Clerk Christina Beaushaw, Treasurer Jeff Thompson, Public Works Manager & Fire Chief Jacob Detlor, Chief Building Official Regrets: Deb Thompson, Councillor Members of the public were present to observe the meeting. 1. Call to Order 1.1. 3-Minute Delegations/Deputations 2. Agenda 2.1. Agenda of November 16, 2020 Page 8 of 110 The Corporation of The Township of Stone Mills Council Minutes November 16, 2020 6:30 PM Motion Number 2.1.Motion Number 01-500-2018 Motioned By: S. Milligan Seconded By: J. Wise THAT Council adopt the agenda of November 16, 2020 Stone Mills Township Council meeting with the addition of an item under the Public Works Manager department report and an item under the CAO/Clerks report. CARRIED 3. Conflicts of Pecuniary Interest or the General Nature Thereof - None Noted 4. Minutes 4.1. Minutes of October 19, 2020 Stone Mills regular Council meeting Motion Number 4.1.Motion Number 02-500-2018 Motioned By: D. Davison Seconded By: W. Lalande THAT the Minutes of Stone Mills Township October 19, 2020 Stone Mills Council meeting be adopted as presented. CARRIED 5. Delegations, Deputations and Presentations 6. By-laws and Resolutions 7. Financial Accounts 8. Staff Reports 8.9.2018 Manager of Planning/Deputy Clerk Sands Page 9 of 110 The Corporation of The Township of Stone Mills Council Minutes November 16, 2020 6:30 PM a.